Director, Accounting and Finance

Employer
The Annenberg Foundation
Location
California, United States
Salary
Salary Commensurate with experience
Closing date
Dec 7, 2022

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Position Type
Executive, Administrative, Accounting and Finance
Fields
Philanthropic Advisors
Employment Type
Full Time

SUMMARY

The Director of Accounting and Finance is responsible for oversight and safeguarding of the Foundation's assets and ensuring that financial transactions are properly recorded. This position oversees all financial activities, reporting on revenue and expenses, training of accounting staff, disbursement of funds, management of risk, implementation and enforcement of accounting policies and procedures, and improvement of internal controls and financial processes. The Accounting and Finance Director maintains appropriate systems and processes to ensure effective financial reporting, accurate and timely filing of tax returns, and successful annual financial audit outcomes. Ensures that accounting activities are aligned with the Foundation's financial policies and in compliance with applicable federal, and state regulations, and professional standards.

 

ESSENTIAL FUNCTIONS

  • Prepare the audited annual financial statements and the 990-PF and 990-T tax returns with assistance from a CPA firm.
  • Direct the month- and year-end financial close processes.
  • Manage the implementation of the annual budget. Prepare and distribute monthly revenue and expense variance reports to Executive and Division Directors.
  • Maintain and make improvements to the general ledger, third-party solutions, such as PN3 accounts payable processing, and financial reporting systems.
  • Ensure compliance with GAAP, FASB, GAS, and IRS regulations applicable to private foundations.
  • Design, implement, and maintain appropriate internal controls and other safeguards to protect assets and prevent fraud.
  • Prepare and distributes monthly, quarterly, and annual financial performance and cash flow forecasts.
  • Work closely with independent auditors, and acts as the primary liaison with the members of the Audit Committee.
  • Develop workforce strategies to create desirable work experiences, such as encouraging professional development and assigning meaningful work, to attract and retain high-performing staff.
  • Responsible for developing, updating and communicating document retention policy for accounting information, including tax returns, contracts, purchase orders, invoices, and emails among many other physical and digital records.
  • Verify that grant commitments and payments are recorded in the general ledger.
  • Work with Human Resources to ensure that the hiring of vendors and consultants is performed in compliance with federal and state laws.
  • Other related duties as assigned.

 

SUPERVISORY RESPONSIBILITIES

  • Directly and indirectly, supervises the work of four accounting professionals.

 

KNOWLEDGE, SKILLS, AND ABILITIES

  • Expertise in financial and investment accounting, auditing, budgeting, tax return preparation, financial planning, and reporting
  • Deep knowledge of GAAP, FASB, GAS, and IRS regulations applicable to private foundations
  • Practical experience with banking and treasury management functions
  • Familiarity with governance, and financial reporting requirements applicable to private foundations'
  • Proficiency with Microsoft Dynamics GP (Great Plains) accounting software, Microsoft FRx financial reporting and analysis software, and cloud-based PN3 accounts payable processing software
  • Excellent oral and written communications skills
  • Strong presentation skills, required for the audit committee and board meetings
  • Ability to prioritize to meet deadlines, manage workload effectively, and allocate resources to accomplish the most important work
  • Inclination to work autonomously
  • Effectively communicate and interact with the Board of Directors, co-workers, auditors, vendors, and regulatory and enforcement agencies
  • Ability to organize, motivate and manage project teams
  • Skill in using standard software packages (e.g., Word, Excel, PowerPoint) and finance and accounting applications FRX, Great Plains, etc.
  • Strong organizational skills, detail orientation, and accuracy
  • Ethics and personal and professional integrity are a must and in accordance with the Annenberg Code of Ethics (https://annenberg.org/wp-content/uploads/2018/03/annenberg-foundation-code_of_ethics.pdf)
  •  
  • EDUCATION, EXPERIENCE, AND CERTIFICATIONS
  • Bachelor's degree in accounting, finance, or business administration. CPA, MBA, or CMA preferred
  • 7-10 years of senior-level financial accounting experience, preferably in the nonprofit sector
  • Equivalent combination of education and experience is acceptable

 

ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the position.

Work is performed primarily in a professional office setting utilizing telephone, computer, and office equipment.  Performing the duties of this position requires regular and repetitive hand/wrist/finger motion and visual focus (close vision and ability to adjust focus), including an extensive review of financial reports, leases, contracts, and tax documents. The employee is regularly required to stand and/or sit for long periods, talk and hear both in person and by telephone, and reach with hands and arms. The employee is occasionally required to walk, climb, stoop or bend, and lift up to 15 pounds.  This position may also spend time on-site visits, in public venues, and/or at conferences, events, and meetings with partners. While performing the duties of this position, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, read and interpret documents and information, use oral communication skills, and interact with Foundation staff, the general public, and others encountered in the course of work, some of whom may be dissatisfied, demanding, and/or angry individuals

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