Grant Coordinator & Development Writer

Trinity University
Texas, United States
$47,027.00 - $58,784.00
Closing date
Dec 8, 2022
Date Posted November 03, 2022

 Job Category


 Job Type



Alumni Relations and Development


Range: $47,027 to $58,784 p/yr

 Exempt Status

Exempt Duties Summary

Manages proposal production and develops writing materials.  Manages endowment and donor agreement process. Drafts and tracks presidential letters for gifts and post reward reports.  Writes content for special projects as assigned including, impact reports, cases for support, Endowment Repot articles, Class Partners, and other copy as assigned.  Reviews and edits print and electronic communication materials for multiple stakeholder groups from the Alumni Relations and Development division to ensure quality and consistency with organizational messaging and branding, as requested.


Maintaining and satisfying minimum attendance requirements are essential requirements of this position, including working all full-time regular hours as established by the supervisor in addition to any scheduled or emergency overtime. 


Duties and Responsibilities

Essential duties and responsibilities may include, but are not limited to, the following:

  • Coordinates proposal production, including writing grant proposals and completing on-line grant applications as needed.  Drafts, conducts research and at times, lightly designs stewardship and progress reports for Principal Gifts, Major Gifts, Corporations and Foundations, including online reports as assigned.
  • Manages endowed fund agreement (EFA) process; and drafts traditional and complex EFAs. Serves as a key partner and agreement writer in complex memo of understandings, gift agreements, EFA amendments, challenge funds, and spend-down accounts.  Oversees approval process; executes agreement signatures through DocuSign; and distributes to the appropriate team members. Partners with General Counsel, Finance, Business Office, Financial Aid, Academic Affairs, and Alumni Relations and Development staff.
  • In partnership with the Director of Donor Relations, drafts, edits, and finalizes content for donor impact reports, which includes drafting content and handling follow-up edits and content changes. Partners with Principal Gifts, Strategic Communications and Marketing, Special Collections in the Coates Library, faculty, staff, and the President’s Office to bring reports to life.
  • Gift Agreement Management - Manages gift agreement process for capital gift agreements, gift commitment forms (pledge forms), and naming forms; drafts agreements; oversees approval process; executes agreement signatures through DocuSign; and distributes to the appropriate team members. Partners with Principal Gifts, Major Gifts, Planned Giving, Corporate Relations, and Foundation Relations. Archival and record maintenance.
  • Drafts and tracks Presidential thank you letters for gifts of $10,000 or more, congratulatory letters, bequest letters, and others as assigned.
  • Writes content for special projects as assigned, including cases for support, Endowment Report articles, Class Partners, Presidential correspondence for donor invitations, and other copy.
  • Researches new foundations and corporations for possible approaches by Trinity University.
  • Assists the Foundation Relations Director and Advancement Services in developing and managing systems and reports designed to identify, track, and research foundations and corporations with the capacity and inclination to make larger gifts to Trinity.
  • Reviews and edits print or electronic materials going to multiple recipients from Alumni Relations and Development Division to ensure quality and consistency with organizational messaging and branding, as requested. 

Additional Duties:

  • Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.
  • Complies with all Trinity University policies and guidelines.
  • Performs other duties as required.


  • Specific and general instruction from supervisor, either verbally or in writing. 
  • Operates independently for most routine matters.
  • Proceeds on own initiative within policy limits.
Requirements Experience


  • Two years of grant coordinating, development writing or equivalent experience.



  • Experience in a nonprofit or university setting.

Computer Software:

  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Windows
  • Microsoft Word
  • Google Docs
  • Adobe Suite
  • CRM


  • Excellent written and oral communication.
  • Ability to participate in a collaborative environment, to handle multiple tasks, to meet deadlines and to work independently.
  • Computer proficiency in Microsoft Word and Excel.



  • Working knowledge with Adobe and Google Docs.
Education Requirements


Bachelor's degree from an accredited institution.


 Physical Demands and Working Conditions

General office environment

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert