Date Posted November 03, 2022
Alumni Relations and Development
Range: $47,027 to $58,784 p/yr
Exempt Duties Summary
Manages proposal production and develops writing
materials. Manages endowment and donor agreement process.
Drafts and tracks presidential letters for gifts and post reward
reports. Writes content for special projects as assigned
including, impact reports, cases for support, Endowment Repot
articles, Class Partners, and other copy as assigned. Reviews
and edits print and electronic communication materials for multiple
stakeholder groups from the Alumni Relations and Development
division to ensure quality and consistency with organizational
messaging and branding, as requested.
Maintaining and satisfying minimum attendance requirements are
essential requirements of this position, including working all
full-time regular hours as established by the supervisor in
addition to any scheduled or emergency overtime.
Duties and Responsibilities
Essential duties and responsibilities may include, but are
not limited to, the following:
- Coordinates proposal production, including writing grant
proposals and completing on-line grant applications as
needed. Drafts, conducts research and at times, lightly
designs stewardship and progress reports for Principal Gifts, Major
Gifts, Corporations and Foundations, including online reports as
- Manages endowed fund agreement (EFA) process; and drafts
traditional and complex EFAs. Serves as a key partner and agreement
writer in complex memo of understandings, gift agreements, EFA
amendments, challenge funds, and spend-down accounts.
Oversees approval process; executes agreement signatures through
DocuSign; and distributes to the appropriate team members. Partners
with General Counsel, Finance, Business Office, Financial Aid,
Academic Affairs, and Alumni Relations and Development staff.
- In partnership with the Director of Donor Relations, drafts,
edits, and finalizes content for donor impact reports, which
includes drafting content and handling follow-up edits and content
changes. Partners with Principal Gifts, Strategic Communications
and Marketing, Special Collections in the Coates Library, faculty,
staff, and the President’s Office to bring reports to life.
- Gift Agreement Management - Manages gift agreement process for
capital gift agreements, gift commitment forms (pledge forms), and
naming forms; drafts agreements; oversees approval process;
executes agreement signatures through DocuSign; and distributes to
the appropriate team members. Partners with Principal Gifts, Major
Gifts, Planned Giving, Corporate Relations, and Foundation
Relations. Archival and record maintenance.
- Drafts and tracks Presidential thank you letters for gifts of
$10,000 or more, congratulatory letters, bequest letters, and
others as assigned.
- Writes content for special projects as assigned, including
cases for support, Endowment Report articles, Class Partners,
Presidential correspondence for donor invitations, and other
- Researches new foundations and corporations for possible
approaches by Trinity University.
- Assists the Foundation Relations Director and Advancement
Services in developing and managing systems and reports designed to
identify, track, and research foundations and corporations with the
capacity and inclination to make larger gifts to Trinity.
- Reviews and edits print or electronic materials going to
multiple recipients from Alumni Relations and Development Division
to ensure quality and consistency with organizational messaging and
branding, as requested.
- Cooperates and collaborates with other employees in the spirit
of teamwork and collegiality and interacts with
confidence, patience and integrity to provide professional
leadership during emergencies.
- Complies with all Trinity University policies and
- Performs other duties as required.
- Specific and general instruction from supervisor, either
verbally or in writing.
- Operates independently for most routine matters.
- Proceeds on own initiative within policy limits.
- Two years of grant coordinating, development writing or
- Experience in a nonprofit or university setting.
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- Google Docs
- Adobe Suite
- Excellent written and oral communication.
- Ability to participate in a collaborative environment, to
handle multiple tasks, to meet deadlines and to work
- Computer proficiency in Microsoft Word and Excel.
- Working knowledge with Adobe and Google Docs.
Bachelor's degree from an accredited institution.
Physical Demands and Working Conditions
General office environment