Associate Director of Events

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don’t meet every single requirement?  Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification.  At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The Associate Director of Events is a regular, full-time position who reports directly to the Director of Events and is covered by the collective bargaining unit agreement between HRC and the Service Employees International Union.  The Associate Director is responsible for helping with strategic planning and execution of more than 25 black-tie "primary," and approximately ten smaller national fundraising events annually. 

Position Responsibilities:

• Assist the Director of Events in developing strong event committees in each assigned HRC city/region; Travel to cities to train volunteers.  Identify and mentor volunteer leaders and board members.
• Work with event Co-Chairs and members of the local HRC Steering Committees (Board members, event and major donor Co-Chairs, field associates) in planning, budgeting, and overall management of fund-raising events.
• Lead specific programmatic efforts around event production, cost savings initiatives, utilization of technology to improve overall management of the program.
• Work with the Event Managers to maintain strict budget controls for all events.
• Manage all income/expense reporting for each event and prepare appropriate reports.
• Manage all event data to ensure names of attendees, volunteers, etc. become part of the HRC database; and ensure that volunteers and contributors to events are acknowledged in an appropriate and timely manner.
• Ensure that the tone and focus of events are in keeping with HRC's mission; Help lead efforts for annual message development around the events program. Work with the Director of Events and colleagues around the office on organizational messaging around the dinners
• Help train and coach HRC speakers going out on the road to represent the organization at dinners.
• Assist with and lead special projects outside of the events program and lend events planning expertise to non-fundraising events being planned by the organization when necessary.
• Cultivate HRC loyalty among volunteers, educate and update volunteers on HRC's program goals and activities.
• Assist in the planning of the annual HRC Event Co-Chair Conference; provide event management training for the Co-Chairs.
• Serve as a primary HRC contact for fund raising volunteers.
• Work with other development, field, and program staff to implement plans to create a presence for HRC in new cities and regions; Assist the Community and Volunteer Relations team on strategic planning and development of steering committees and volunteer leadership.
• Serve, when necessary, in the capacity of public speaker for HRC.
• Travel to various fundraising events around the country as necessary.
• Work on additional fundraising activities as assigned including the HRC National Dinner and related activities, community events and special events.
• Assist with the planning and execution of HRC’s National dinner, working closely with the volunteer dinner committee.

Position Qualifications:

• A bachelor's degree (or equivalent work experience) plus five to seven years related experience is required in event management and production, and volunteer management and fundraising. 
• Must be highly organized, detail-oriented, and able to handle multiple projects simultaneously in a fast-paced team environment. 
• Must also have excellent writing skills, computer proficiency, and strong verbal communication skills. 
• Must be willing to travel for site visits and galas, as well as to support other events. Travel during HRC’s busy events months of February, March, September, October and November is estimated at 50%, travel throughout the rest of the year is estimated at 20%.