Manager, Finance and Operations
- Employer
- The DigDeep Right to Water Project
- Location
- California, United States
- Salary
- Competitive Salary
- Closing date
- Dec 13, 2022
View more
- Position Type
- Programs, Grant Administration, Administrative, Accounting and Finance, Office Administration, Other Administrative
- Fields
- Other Fields
- Employment Type
- Full Time
Position: Manager, Finance and Operations
Location: Los Angeles, CA (Hybrid)
Employment Type: Full-time, Salaried, Exempt
Compensation Range: Starting at $75,000/year DOE
Level: Manager
Reports To: COO
Manages: Operations Coordinator
Supported By: Office Assistant, Operations Coordinator, external CPA/Bookkeeping and finance contractor
Education Requirements: Bachelor’s degree, or equivalent work experience preferred
Start Date: ASAP
We are DigDeep
The DigDeep Right to Water Project is the only WaSH (water, sanitation and hygiene) organization serving the 2.2+ million Americans who still don’t have a tap or a toilet at home.
DigDeep believes access to clean water is a human right. We run several nationally recognized programs that empower communities to build their own water and sanitation systems. We won the 2018 US Water Prize for our Navajo Water Project, which has brought clean, running water to hundreds of Native families across New Mexico, Arizona, and Utah. DigDeep launched the Appalachia Water Project in July of 2020, which brings clean, running water into the homes of Appalachia families, starting in southern West Virginia. The project has already brought safe water to hundreds of homes through our innovative hydropanel project and a public-private partnership with the McDowell County Public Service District, which is helping families connect to new water lines.
DigDeep is deeply committed to diversity, equity, inclusion, and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency, and the power of human experience. Your work will improve the daily lives of real people – people you’re likely to meet. Every American should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.
The Opportunity
DigDeep is looking for a highly organized tactician with a passion for implementing systems to join the Operations team as the Manager, Finance and Operations. Reporting to the Chief Operations Officer (COO), the Manager, Finance and Operations is responsible for the day-to-day management of critical finance and administrative activities for DigDeep. This includes working with a team of staff and contractors on budgets and financial reporting; information technology; facilities and asset management; contract and grants administration; and compliance. This job is full-time. It involves occasional travel to project sites across the US.
The ideal candidate will be passionate about implementing systems and processes that support the entire organization to achieve its mission. They will have a solid track-record of successfully managing, monitoring, and maintaining administrative and operational functions at a complex organization; possess a strong sense of initiative; and enjoy working in a collaborative environment.
Key Responsibilities
This is what you’ll do once you join the team:
Finance & Accounting
-
Support the preparation of
organizational financial reports (Budget vs. Actual, YTD
Comparisons, monthly updates, etc)
Monitor monthly budget reports and
collaborate on annual budget development
Serve as the primary liaison with the
external accounting firm to ensure smooth financial systems and
management of day-to-day operations, such as AP and AR
monitoring
Ensure payroll local, state, and
federal compliance and on-time completion
Process employee reimbursements,
stipends, and per diem payments
Monitor and approve monthly
credit card and expense reports
Lead monthly budget check-in process
with department managers
Manage implementation of appropriate
fiscal internal controls, accounting policies and procedures
Working with the Development
Department, review and approve daily deposits of donor
contributions including cash, checks, credit card and electronic
transfers, and monthly reconciliations.
Operations & Administration
-
Manage the insurance and risk
management programs
Play a key role in developing and
implementing operating procedures and internal controls and alert
the COO of possible deficiencies or areas for improvement
Support preparation of materials for
presentations to the Board, internal audiences, and Audit
committee
Lead the coordination of managed IT
services
Oversight of office management for
HQ
Establish and monitor systems for
seeking and renewing applicable nonprofit and business state
registrations, tax exemptions, certifications
Provide project management support
for and collaborate with regional offices for office relocations,
facilities renovations, and capital improvements, as needed
Assess business practices on an
ongoing basis, including fiscal and human resources, to ensure
compliance with federal, state, and local and agency requirements,
and work with relevant team members to update internal policies, as
needed
Support COO in managing contracts and
price negotiations for a range of partners, including, including
professional services contractors, suppliers, banking relationships
and facilities leasing
Ensure office operations and
procedures are organized and efficient, including but not limited
to: design and maintenance of filing systems, record retention, and
purchase and procurement approval processes
Grants Administration
-
Review and approve all grant
billings, budgets, renewals budgets, cost allocation plan, reports,
functional timesheets, etc. before submission
Assist accounting contractors with
tracking and monitoring expenses and proper expense allocations
across multiple government and foundation grants, including
managing the process for release of temporarily restricted net
assets.
Ensure compliance with government
grants internal timeline, monitoring accuracy
-
Serve as the internal expert for the
full cycle of government and non-government grant cycle, with an
emphasis on accounting and administration of funds and financial
compliance
As the organization continues to evolve, duties or tasks may change without impacting the overall job description.
Competencies
-
Foster Teamwork: You
can work both independently and as a collaborative team member. You
listen and respond constructively to colleagues’ feedback and
ideas. You provide support where needed, seek assistance when
necessary. You have a desire to build and maintain relationships
with others.
Managing Change:
You’re a creative thinker with the ability to innovate and are
comfortable in a rapidly evolving organization.
Fostering
Innovation: You are innovative and adaptive and believe
anything is figure-out-able. You propose and implement your own
ideas and suggestions in order to develop and streamline
processes.
Excellent
Communicator: You are able to clearly express yourself
verbally and in writing. You have the ability to creatively plan
and deliver written communications, utilizing graphics, statistics,
and language in such a way as to have maximum impact on the
intended audience.
Analytical Thinking:
You have a curiosity, coupled with strong research/analytical
skills. You can make systematic comparisons between two or more
alternatives, noticing discrepancies and using them to inform
decision-making.
Technical Expertise:
You have demonstrated ability and depth of knowledge with the
technology in the desired technical area. You effectively use and
apply technical knowledge, and use your knowledge to identify
solutions to existing problems.
Skills and Qualifications
-
5+ years of broad business and
financial management experience in both nonprofit and for-profit
organizations
Demonstrated excellence in financial
reporting, accounting, budgeting, and reporting, nonprofit audit
preparation
Expert use of QuickBooks Online, MS
Excel, Data analysis, MS Word,Expensify, Google Workspace and all
of the related applications for our file sharing and
communications
Experience in managing contractors
and serving as the primary liaison between contractors and
staff
High levels of trustworthiness,
discretion, and professional demeanor
Great attention to detail,
tech-savvy, and the ability to self-start
Ability to prioritize, multi-task,
and follow through with minimal direction
Willingness to pitch in when/where
needed
You’re culturally sensitive and have
experience supporting the development of diverse, inclusive, and
equitable work environments, including an openness for
learning
You're driven by a desire to make our
country (and our world) a better place to live.
Compensation and Benefits
At DigDeep, we believe that great work requires a great job. We pride ourselves on creating industry-leading employment opportunities for our team across the United States. We’re a supportive environment that values creativity, diversity, and quick thinking. Here’s how we’ll support you in your work:
-
Starting salary: $75,000/year
DOE
Generous PTO and sick leave
23 weeks paid Parental Leave
Annual Professional Development
Stipend
Annual Wellbeing Reimbursement
Medical, dental, vision insurance,
100% employer paid
One Medical membership
Life insurance, 100% employer
paid
Work laptop
Monthly cell phone allowance
Domestic Travel
401k retirement plan, with employer
match
Interested?
When applying, please submit a thoughtful cover letter and resume. References should be available upon request. Applications will be reviewed on a rolling basis. Please note that DigDeep cannot provide immigration sponsorship for this position. No office visits. No calls please. Thank you.
DigDeep is deeply committed to diversity, equity, inclusion and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency and the power of human experience. Your work will improve the daily lives of real people. We believe everybody should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.
DigDeep is a certified Great Place to Work®
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