Manager, Finance and Operations

Employer
The DigDeep Right to Water Project
Location
California, United States
Salary
Competitive Salary
Closing date
Dec 13, 2022

View more

Position Type
Programs, Grant Administration, Administrative, Accounting and Finance, Office Administration, Other Administrative
Fields
Other Fields
Employment Type
Full Time

Position: Manager, Finance and Operations 

Location: Los Angeles, CA (Hybrid)

Employment Type: Full-time, Salaried, Exempt  

Compensation Range: Starting at $75,000/year DOE

Level: Manager

Reports To: COO

Manages: Operations Coordinator

Supported By: Office Assistant, Operations Coordinator, external CPA/Bookkeeping and finance contractor

Education Requirements: Bachelor’s degree, or equivalent work experience preferred

Start Date: ASAP



We are DigDeep  

The DigDeep Right to Water Project is the only WaSH (water, sanitation and hygiene) organization serving the 2.2+ million Americans who still don’t have a tap or a toilet at home.

DigDeep believes access to clean water is a human right. We run several nationally recognized programs that empower communities to build their own water and sanitation systems. We won the 2018 US Water Prize for our Navajo Water Project, which has brought clean, running water to hundreds of Native families across New Mexico, Arizona, and Utah. DigDeep launched the Appalachia Water Project in July of 2020, which brings clean, running water into the homes of Appalachia families, starting in southern West Virginia. The project has already brought safe water to hundreds of homes through our innovative hydropanel project and a public-private partnership with the McDowell County Public Service District, which is helping families connect to new water lines.

DigDeep is deeply committed to diversity, equity, inclusion, and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency, and the power of human experience. Your work will improve the daily lives of real people – people you’re likely to meet. Every American should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.

 

The Opportunity

DigDeep is looking for a highly organized tactician with a passion for implementing systems to join the Operations team as the Manager, Finance and Operations.  Reporting to the Chief Operations Officer (COO), the Manager, Finance and Operations is responsible for the day-to-day management of critical finance and administrative activities for DigDeep. This includes working with a team of staff and contractors on budgets and financial reporting; information technology; facilities and asset management; contract and grants administration; and compliance. This job is full-time. It involves occasional travel to project sites across the US.

The ideal candidate will be passionate about implementing systems and processes that support the entire organization to achieve its mission.  They will have a solid track-record of successfully managing, monitoring, and maintaining administrative and operational functions at a complex organization; possess a strong sense of initiative; and enjoy working in a collaborative environment.  

 

Key Responsibilities

This is what you’ll do once you join the team:

Finance & Accounting

    Support the preparation of organizational financial reports (Budget vs. Actual, YTD Comparisons, monthly updates,  etc) Monitor monthly budget reports and collaborate on annual budget development Serve as the primary liaison with the external accounting firm to ensure smooth financial systems and management of day-to-day operations, such as AP and AR monitoring  Ensure payroll local, state, and federal compliance and on-time completion  Process employee reimbursements, stipends, and per diem payments  Monitor and approve  monthly credit card and expense reports Lead monthly budget check-in process with department managers Manage implementation of appropriate fiscal internal controls, accounting policies and procedures Working with the Development Department, review and approve daily deposits of donor contributions including cash, checks, credit card and electronic transfers, and monthly reconciliations.

Operations & Administration

    Manage the insurance and risk management programs Play a key role in developing and implementing operating procedures and internal controls and alert the COO of possible deficiencies or areas for improvement Support preparation of materials for presentations to the Board, internal audiences, and Audit committee Lead the coordination of managed IT services Oversight of office management for HQ Establish and monitor systems for seeking and renewing applicable nonprofit and business state registrations, tax exemptions, certifications Provide project management support for and collaborate with regional offices for office relocations, facilities renovations, and capital improvements, as needed Assess business practices on an ongoing basis, including fiscal and human resources, to ensure compliance with federal, state, and local and agency requirements, and work with relevant team members to update internal policies, as needed Support COO in managing contracts and price negotiations for a range of partners, including, including professional services contractors, suppliers, banking relationships and facilities leasing Ensure office operations and procedures are organized and efficient, including but not limited to: design and maintenance of filing systems, record retention, and purchase and procurement approval processes

Grants Administration

    Review and approve all grant billings, budgets, renewals budgets, cost allocation plan, reports, functional timesheets, etc. before submission Assist accounting contractors with tracking and monitoring expenses and proper expense allocations across multiple government and foundation grants, including managing the process for release of temporarily restricted net assets. Ensure compliance with government grants internal timeline, monitoring accuracy
    Serve as the internal expert for the full cycle of government and non-government grant cycle, with an emphasis on accounting and administration of funds and financial compliance

As the organization continues to evolve, duties or tasks may change without impacting the overall job description.  

 

Competencies 

    Foster Teamwork: You can work both independently and as a collaborative team member. You listen and respond constructively to colleagues’ feedback and ideas. You provide support where needed, seek assistance when necessary. You have a desire to build and maintain relationships with others. Managing Change: You’re a creative thinker with the ability to innovate and are comfortable in a rapidly evolving organization. Fostering Innovation: You are innovative and adaptive and believe anything is figure-out-able. You propose and implement your own ideas and suggestions in order to develop and streamline processes. Excellent Communicator: You are able to clearly express yourself verbally and in writing. You have the ability to creatively plan and deliver written communications, utilizing graphics, statistics, and language in such a way as to have maximum impact on the intended audience.  Analytical Thinking: You have a curiosity, coupled with strong research/analytical skills. You can make systematic comparisons between two or more alternatives, noticing discrepancies and using them to inform decision-making.  Technical Expertise: You have demonstrated ability and depth of knowledge with the technology in the desired technical area. You effectively use and apply technical knowledge, and use your knowledge to identify solutions to existing problems. 



Skills and Qualifications

    5+ years of broad business and financial management experience in both nonprofit and for-profit organizations Demonstrated excellence in financial reporting, accounting, budgeting, and reporting, nonprofit audit preparation Expert use of QuickBooks Online, MS Excel, Data analysis, MS Word,Expensify, Google Workspace and all of the related applications for our file sharing and communications Experience in managing contractors and serving as the primary liaison between contractors and staff High levels of trustworthiness, discretion, and professional demeanor Great attention to detail, tech-savvy, and the ability to self-start Ability to prioritize, multi-task, and follow through with minimal direction Willingness to pitch in when/where needed You’re culturally sensitive and have experience supporting the development of diverse, inclusive, and equitable work environments, including an openness for learning You're driven by a desire to make our country (and our world) a better place to live.

 

Compensation and Benefits  

At DigDeep, we believe that great work requires a great job. We pride ourselves on creating industry-leading employment opportunities for our team across the United States. We’re a supportive environment that values creativity, diversity, and quick thinking. Here’s how we’ll support you in your work:

    Starting salary: $75,000/year DOE Generous PTO and sick leave 23 weeks paid Parental Leave Annual Professional Development Stipend Annual Wellbeing Reimbursement Medical, dental, vision insurance, 100% employer paid  One Medical membership  Life insurance, 100% employer paid Work laptop Monthly cell phone allowance Domestic Travel  401k retirement plan, with employer match

 

Interested?

When applying, please submit a thoughtful cover letter and resume. References should be available upon request. Applications will be reviewed on a rolling basis. Please note that DigDeep cannot provide immigration sponsorship for this position. No office visits. No calls please. Thank you.

DigDeep is deeply committed to diversity, equity, inclusion and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. DigDeep is built on the principles of equity, transparency and the power of human experience. Your work will improve the daily lives of real people. We believe everybody should have the clean, running water they need to thrive. Join us, and we’ll close the US water gap in our lifetimes.

DigDeep is a certified Great Place to Work® 

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