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Development Assistant

African American Policy Forum
New York, United States
Salary Commensurate with experience
Closing date
Dec 13, 2022

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Position Type
Administrative, Other Administrative
For-Profit Companies
Employment Type
Full Time

AAPF is seeking a motivated and highly organized Development Assistant (DA) to join an energetic and collaborative development team during an exciting time of growth. Reporting to the Chief of Staff (COS), the DA will support the Development team by ensuring our department and all donor systems and procedures are running smoothly, including, but not limited to, gift processing, data hygiene, reporting, and other aspects of development operations. Additionally, the DA will provide administrative support to the COS including scheduling with donors, arranging travel, and scribing notes during meetings as needed. The DA will collaborate closely with communications staff, contractors, and program team members to ensure information is being shared across teams in a timely manner.

Ultimately, you will contribute to AAPF’s impact by providing exceptional, detailed support for an evolving development team and its executive. The ideal candidate will be an active listener, a quick learner, attentive to details and have a deep commitment advancing and expanding racial justice, gender equality, and the indivisibility of all human rights, both in the U.S. and internationally.



Chief of Staff

Specific job tasks include but are not limited to:

    Supports the development department’s administrative needs, including ordering supplies and recognition products, maintaining inventory, etc. Processes all contributions and pledges, including data entry into CRM (Kindful). Generates all donor acknowledgment letters, including handwritten cards.
    Responds to contribution inquiries and requests for information about fundraising and/or directs to appropriate staff member. Generates donor data reports to support the reporting and operational needs of the department. Donor data cleanup and field mapping. Reconcile donations and checks with the Finance Department. Support logistics for donor-related events and other donor engagements as needed. Support the Chief of Staff by preparing for prospect meetings; including
    gathering collateral, scheduling meetings, and coordinating travel. Participate in development strategic planning to meet fundraising goals. Conduct preliminary research on prospective individual donors. Reconcile donations and checks with the Finance Department. Documents departmental processes and procedures and consistently updates
    development handbook. Other duties as assigned.

    As the organization continues to evolve, duties or tasks may change without impacting the overall job description.


    Foster Teamwork: You can work both independently and as a collaborative team member. You listen and respond constructively to colleagues’ feedback and ideas. You provide support where needed, seek assistance when necessary. You have a desire to build and maintain relationships with others. Managing Change: You’re a creative thinker with the ability to innovate and are comfortable in a rapidly evolving organization. Fostering Innovation: You are innovative and adaptive and believe anything is figure-out-able. You propose and implement your own ideas and suggestions in order to develop and streamline processes. Excellent Communicator: You are able to clearly express yourself verbally and in writing. You have the ability to creatively plan and deliver written communications, utilizing graphics, statistics, and language in such a way as to have maximum impact on the intended audience. Analytical Thinking: You have a curiosity, coupled with strong research/analytical skills. You can make systematic comparisons between two or more alternatives, noticing discrepancies and using them to inform decision-making. Technical Expertise: You have demonstrated ability and depth of knowledge with the technology in the desired technical area. You effectively use and apply technical knowledge, and use your knowledge to identify solutions to existing problems.

Skills and Qualifications

●  Interest and desire to grow and be an impactful development professional

●  At least 1 year of experience in non-profit fundraising ideally working with various    databases and donor-communications systems

● High levels of trustworthiness, discretion, and professional demeanor

● Great attention to detail, tech-savvy, and the ability to self-start

● Proficient in the use of various MS Office programs, including Word, Excel, and Powerpoint

● Ability to prioritize, multi-task, and follow through with minimal direction.

● Willingness to pitch in when/where needed.

● You’re culturally sensitive and have experience supporting the development of diverse,inclusive, and equitable work environments, including an openness for learning.

● You're driven by a desire to make our country (and our world) a better place to live.

Compensation and Benefits

    Starting salary: $25/hour DOE Generous PTO and sick leave 23 weeks paid parental leave Medical, dental, and vision insurance 100% employer-paid Prescription drug coverage One Medical and TalkSpace memberships Life insurance, 100% employer-paid Monthly cell phone allowance 401k retirement plan with employer match


    Please submit a thoughtful cover letter and resume to:
    In the subject line of the email please use the following format: Development Assistant - [Your First & Last Name].

References should be available upon request. Applications will be reviewed on a rolling basis. We will respond to all applicants. Please note that AAPF cannot provide immigration sponsorship for this position. No office visits. No calls, please.  Thank you!

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