Associate/Senior Associate Director of Annual
Department: Annual Giving
Regular or Temporary: Regular
Hours per Week: 40
FLSA Determination: Exempt
Weeks per Year: 52
Open Date: 11/14/2022
Open Until Filled: Yes
Full or Part Time: Full Time
Trinity College seeks a staff that reflects the changing
demographics of our student body. Our student body is diverse,
representing 41 states and 70 countries, with 21 percent U.S.
students of color and 50 percent who identify as women. More than
90 percent of students live on campus. Trinity is a highly
selective, independent, nonsectarian liberal arts institution
located in the capital city of Hartford, Connecticut. With more
than 2,100 full-time undergraduate students and 91 graduate
students, the college maintains a rigorous academic profile
complemented by a vibrant and diverse co-curricular program. We
consider our location in a culturally and socioeconomically diverse
capital city to be among Trinity’s most distinctive assets, and we
cultivate strong connections with our surrounding neighbors and
with institutions and organizations throughout Hartford and the
region. As a preeminent liberal arts college in an urban setting,
Trinity College prepares students to be bold, independent thinkers
who lead transformative lives.
Annual Giving plays an important role in the life of the college by
supporting Trinity’s current priorities, providing flexibility for
the college to meet immediate needs throughout the year, and taking
advantage of new opportunities as they arise. Reporting to the
Director of Annual Giving, the Associate/Senior Associate Director
of Annual Giving establishes and implements strategic plans to
accomplish fundraising goals for the Trinity College Fund from a
range of alumni classes (currently 1978 through 1991), including
three reunion classes. The Associate/Senior Associate Director will
oversee interactions with volunteers and alumni to achieve desired
dollar and participation goals and enhance volunteer and alumni
engagement. In addition, the Associate/Senior Associate Director
will serve as a key member of the annual appeals and communications
team. The ideal candidate for this position will have exceptional
interpersonal and writing and editing skills along with the ability
to manage multiple priorities independently and as part of a
dynamic and collaborative team.
Duties and Responsibilities:
Class and Volunteer Management
- SUMMARY: Under the direction of the Director of Annual Giving
and working with fellow Class Managers, develop and execute
strategies and metrics to accomplish fundraising goals for the
Trinity College Fund and enhance volunteer and alumni engagement
from a range of alumni classes including three reunion classes.
Responsible for setting and achieving class-level donor and
fundraising goals, analyzing class giving, and creating gift
- PROSPECT MANAGEMENT: Manage a personal portfolio of 125 annual
fund prospects and Volunteers within your class cohort with a goal
of 40-50 substantive contacts including personal visits and phone
calls per fiscal year with emphasis on alumni volunteers and Long
Walk Societies-level potential donors to close annual gifts.
- COLLABORATION: Collaborate with Gift Officers to maximize class
giving by encouraging aspirational Next Asks, regularly reviewing
and discussing top prospects, and facilitating volunteer assistance
- REUNION: Manage 30th, 35th, 40th Reunion Classes, in
partnership with Alumni Relations and other staff members. Host
four Reunion committee meetings per year, as well as subcommittee
meetings as needed. Coordinate enhanced Reunion fundraising
- VOLUNTEER RECRUITMENT AND MANAGEMENT: Oversee the recruitment
and onboarding of new fundraising volunteers within your assigned
cohort of classes. Provide one on one instruction and ongoing
communication about college news and progress towards class goals.
Work with volunteers on planning and executing successful
fundraising campaigns. Also responsible for transitioning
fundraising volunteers who are going into or coming out of a
Reunion year. Devise strategies to fully staff each assigned class
with quality volunteers. Find opportunities for affinity
segmentation to increase effective outreach within a given
- COMMUNICATION: With fellow Class Managers, conduct two to four
virtual meetings per fiscal year with volunteers to provide campus
updates and encourage open dialogue and communication. Provide
regular communication to fundraising volunteers regarding classmate
assignments and classmate pledge/gift activity. Facilitate
solicitation letters and electronic communications from class
agents. Administer volunteer online portal (GiveCampus VMS).
Utilize email (Encompass), text (GetThru), and social media.
- STEWARDSHIP: Steward volunteers and assigned/unassigned donors
in managed classes by sending thank you notes to donors and
acknowledging volunteer efforts throughout fiscal year.
- DATABASE: Responsible for technical support including database
record keeping; producing merge lists and letters; generating a
regular schedule of internal and external volunteer related
Appeals Calendar, Data Analysis,
- Serve as a member of the annual fund appeals and communications
project team to plan the Annual Fund calendar, set goals, and
determine and execute strategies for annual giving solicitation
- Write and edit direct mail, email, text, and social media
- Coordinate with graphic designers, printers, mailhouses, and
other vendors as needed.
- Contribute to segmentation strategies and review data
extraction and constituency rosters for email and print
- Work in Encompass platform to create and execute email appeals
and segmentation as needed.
- Analyze results of email solicitations, print appeals, text
outreach, and social media to provide key metrics and guide future
- Oversee or serve as team member for micro-campaigns throughout
the fundraising year.
- Manage GetThru platform to support text outreach.
- Support and execute stewardship of volunteers and donors;
oversee GEM (Give Every Month) and Loyal Bantam clubs strategies
and stewardship in partnership with Donor Relations
- Work alongside the Advancement team in managing and executing a
wide range of activities and solicitations for the annual Giving
Day celebration and other major college events such as Homecoming,
Family Weekend, Commencement, and Reunion Weekend.
- Perform other related duties as assigned and based on
- A Bachelor’s degree is required; as well as three or more years
of successful leadership-level fundraising or comparable
experience, preferably in education.
- Experience with direct solicitation and volunteer management
- Excellent writing and editing skills required.
- Exceptional leadership and interpersonal skills; ability to
inspire colleagues and motivate volunteers.
- Strong attention to detail, well-organized, excellent at
managing deadlines, and a proactive problem solver.
- Articulate and persuasive communicator, both verbally and in
- Strong sense of personal and professional integrity and work
ethic.; must be able to maintain confidentiality and be tactful and
discreet in working with donors and volunteers.
- Strong computer fluency including Microsoft Office Suite, donor
database software, and query tools.
- Social media experience preferred.
- Must be able to work occasional evenings and weekends.
- A demonstrated commitment to promoting and enhancing
Special Instructions to Applicants
All applicants must apply online at https://trincoll.peopleadmin.com/postings/2799
by submitting their resume, cover letter and 3 references.
Trinity College requires proof of COVID19 vaccination
and booster or an approved exemption prior to beginning
Trinity is an Equal Opportunity/Affirmative Action