The Director of Finance is responsible for oversight and
operations of the Finance Office this LGBTQ+ inclusive alcohol and
drug treatment nonprofit. In addition to providing support,
guidance, and leadership in the areas of finance, this position is
directly responsible for (a) managing cash flow; (b) weekly,
monthly, quarterly and annual accounting tasks; (c) submitting
reimbursement requests to federal, state and county funders; (d)
serving as the audit liaison; (e) serving as the liaison to the
Finance Committee; and (g) implementing process and technology
improvements within the finance office.
This position reports to the. Executive Director and serves on
the agency’s Senior Leadership Team and supervises an external
consultant who prepares the DMC invoice.
- Function as the organization’s controller ensuring
organizational adherence to financial policies and procedures.
- Prepare and monitor annual budgets and monthly financial
statements ensuring accuracy and timeliness.
- Responsible for timely preparation and submission of monthly,
quarterly, and annual reports to management, the Finance Committee,
and Board of Directors.
- Ensure accurate tracking of restricted and unrestricted
- Complete monthly financial planning to include analysis of
revenue by service center, cash flow planning and financial reserve
- Work with the Executive Director and Finance Committee to
monitor cash flow and investments and ensure adequate coverage for
- Oversee all accounting functions, including accounts payable,
accounts receivable, insurance billing, deposits and
- Tracks data and provides financial analyses, including
operating costs and trends of all agency operations.
- Oversee agency’s participation in an annual financial audit and
Form 990, serving as the audit liaison.
- Prepares and provides information and documents requested to
assist in the completion of various compliance reporting
requirements, including the Single Audit.
- Ensure compliance with all policies, performance standards and
internal controls relating to accounting, cash management, and
investments as well as all federal, state and local financial
- Serve as staff liaison to the Finance and Audit Committee of
the Board of Directors.
- Prepare any other financial reports as requested by the
Executive Director or Finance Committee.
- Provide supervision, mentoring, coaching and support to the
full-time staff bookkeeper.
- Monitor and ensure compliance with all necessary tax, ERISA,
and financial reporting regulations concerning the agency’s
- Responsible for Benefit Plan Administration, including
obtaining bids upon renewal, conferring with the CEO regarding
benefits costs, making plan recommendations, performing open
enrollment and benefits meetings, and processing applications.
- Leads the annual review, preparation and administration of
agency wage and salary program.
- Serve as a member of the Senior Leadership team to support
agency management and operations.
- Recommend and develop improved methods and procedures for
agency-wide financial operations and internal controls.
- Maintain all fiscal and HR historical records.
- Assure procedures are followed for the purchasing function and
- Manage insurance policy renewals, claims and procedures.=
Select, implement, and oversee the use of enterprise SAAS to
ensure the seamless integration of the following finance
- Employee time and attendance records
- Employee expense reimbursement
- Electronic payment
- Bachelor’s Degree in Accounting or related field.
- Minimum five years professional, full time experience in
- At least two years’ experience recruiting, training, coaching,
managing, and retaining bookkeeping or accounting staff
- Senior-level accounting experience with a nonprofit
organization required to have a single audit (formerly known as an
- Experience managing the audit, legal, compliance and resource
development aspects of a Finance Office
- Extensive and substantial experience in nonprofit, grant and
government contract accounting
- Organizational development skills, to include the development
and implementation of agency-wide policies and procedures
- High level proficiency with QuickBooks.
- High level proficiency with Microsoft Office products (Excel,
Word, Power Point, Outlook).
- Cultural competency and humility in working with LGBTQ+
communities, BIPOC Communities, and Communities impacted by
- Flexible and a self-starter; able to multitask while also being
highly detail oriented.
- Personal qualities of integrity, credibility, and a commitment
to Stepping Stone’s non-profit mission
- Excellent people skills, with experience collaborating in a
multidisciplinary, diverse, and dynamic team
- Ability to meet regulatory employment requirements of a drug
and alcohol treatment facility, to include CPR certification,
negative TB screen, negative drug test results, and not on
probation or parole for at least one year.
- CPA or MBA preferred.
- Experience working with federal, California, and San Diego
County funders – to include documenting expenses, time and effort
and reimbursement requests.
- Director of Finance, Controller, or CFO or Controller
experience of a nonprofit organization required to have a single
audit (formerly known as an A-133 audit).
- Experience with insurance billing
- Experience with Drug Medi-Cal
- Work primarily in a climate-controlled environment with minimal
safety/health hazard potential.
- Office environment, exposure to computer screens for lengthy
periods of time.
- May require evening and occasional weekend work.
- This position must frequently lift and/or move up to 10 pounds
and occasionally lift and/or move more than 25 pounds.
- Requires operating standard office equipment (i.e., telephone,
computer, fax machine, copier, etc.).
- Eligible to work remotely up to 5% of the time
Stepping Stone provides equal employment opportunities to
all employees and employment applicants without regard to
race, creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital
status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status.