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Assistant Vice President for Advancement Services

Regis University
Colorado, United States
Salary Commensurate with experience
Closing date
Feb 11, 2023

View more

Position Type
Fundraising, Fundraising Administration
Academic Centers
Employment Type
Full Time

Assistant Vice President for Advancement Services & Operations
Regis University

Northwest Denver Campus

Position Type:

Scheduled Weekly Hours:

Requested Start Date for this Position:
02/13/2023 - 27 days to go

Campus Location:
Northwest Denver Campus

Full-time or Part-time:
Full time

Job Summary:
Reporting to the Vice President of Advancement, the Assistant Vice President of Advancement Services & Operations is responsible for the strategic oversight, management and development of advancement services systems and staff, including database and systems management, gift processing and reporting, prospect research, and advancement reporting and analytics. Advancement Services is the backbone for fundraising success within the University tasked with identifying and improving systems aimed at efficiency and effectiveness of prospecting, donor reporting and stewardship, and retention.

Working at Regis University
As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.

Take a moment to consider our Total Rewards package:
- A generous tuition benefit for employees, spouses, and dependents
- Paid Mission leave to give employees time to volunteer in the community
- Options for flexible work
- Additional time off each year when the University closes for Winter Break
- Medical, dental, and vision insurance

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

Major Duties and Responsibilities:

Essential Functions:

1. Serve as a strategic thought partner to the Vice President of Advancement and other members of the advancement leadership team in setting and realizing division goals around effective and efficient use of data to enhance fundraiser capacity and ROI and deliver on excellent donor service.

2. Manage Advancement Services staff, budgets and vendors to maximize employee effectiveness and satisfaction and deliver on excellent internal customer satisfaction across UA.

3. Provide leadership and strategic oversight on Advancement data analytics for leadership and board reporting (monthly, quarterly and annual reporting), as well as strategic application of data analytics for CQI across the division.

4. Oversees gift entry, receipting and reconciliation processes and staff to ensure gifts are recorded in compliance with donor restrictions and IRS requirements, including collaboration with finance office and Controller regarding gift processing and financial reconciliation and streamlined data transfer between departments meeting both CASE and GAAP/UPMIFA standards.

5. Oversees strategic prospect research and donor/prospect portfolio development and moves management systems to maximize major gifts portfolios and facilitate enhanced donor upgrade strategies.

6. Primary responsibility, in collaboration with ITS, for Advancement CRM database management, including the development and implementation of data management policies and standards, and for department-wide database onboarding and CQI training.

7. Serves as a liaison with the IT department of the University to ensure improvements to the database, testing, and updates on security.

Minimum Qualifications:
  • Bachelor's degree from an accredited institution of higher education.
  • Eight (8) years of progressive experience in Advancement/Development services and operations.
  • Experience with prospect research and moves management systems.
  • Expertise in managing fundraising database systems and reporting tools.
  • Understanding of CASE/UPMIFA reporting standards and IRS charitable contribution rules.
  • Three (3) years of management/supervisory experience

Preferred Qualifications:
  • Master's degree from an accredited institution of higher education.
  • Direct experience in fundraising in a higher education setting including, annual giving, alumni engagement, major gifts, stewardship, planned giving, prospect research, reporting and analysis, prospect management and capital and comprehensive fundraising campaign structures.
  • Experience with data analytics tools such as sequel, power BI, tableau.
  • Ability to communicate with technical staff and non-technical staff.
  • Understanding of data analysis and the ability to make business decisions and develop strategies based on the analysis.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.

Special Instructions to Applicants:
Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

  • Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate
  • Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.
  • Speaking — Talking to others to convey information effectively.
  • Coordination — Adjusting actions in relation to others' actions.
  • Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
  • Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Problem Solving — Identifying problems and reviewing related information to develop and evaluate options and implement solutions.

To view our Benefits Guide use either the link or the web address below.

Benefits Guide - Fiscal Year 22-23 or

Pay Rate:
$105,000 to $120,000 / annually commensurate with qualifications

To apply, visit

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: "How ought we to live?" Regis University's Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.


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