Advancement Operations Associate
- Employer
- Chinese American international school
- Location
- California, United States
- Salary
- $60,000.00 - $70,000.00
- Closing date
- Feb 11, 2023
View more
- Position Type
- Fundraising, Alumni Affairs, Annual Fund, Capital Campaigns, Corporate and Foundation Relations, Direct Marketing, Donor Relations, Fundraising Administration, Grant Seeking, Major Gifts, Membership, Planned Giving, Prospect Research, Other Fundraising, Special Events, Programs, Other Programs, Program Administration and Management, Administrative, Office Administration
- Fields
- Education
- Employment Type
- Full Time
Chinese American International School seeks an Advancement Operations Associate
This is an English language position; NO Chinese language
proficiency
required.
Non-exempt, full-time
position
OPPORTUNITY
The Advancement Office is seeking a dynamic member to round out our small but mighty team. The Advancement Operations Associate plays an integral role! Each day is different and none of them are dull. If you love the mechanics of fundraising, working with a team, and are looking for a career in the fulfilling field of nonprofit administration, this might be the job for you! Located in Hayes Valley and accessible by public transportation, our Preschool through 8th grade independent day school relies on the vital funding raised with our annual fund, spring gala, and major gifts efforts. Spend each day knowing you’re making a difference—just bring your strong work ethic, desire to learn, attention to detail, and a great sense of humor!
POSITION SUMMARY
The Advancement Operations Associate plays a key role in supporting all areas of the Advancement Office operations, which include the annual fund, capital campaign, ShowCAIS, alumni relations, and communications. They are responsible for directing the maintenance and operation of the Advancement database, including managing the database integrity, documenting existing and creating new processes, and making recommendations to improve operational effectiveness.
MAIN AREAS OF FOCUS AND RESPONSIBILITY
- Serve as the primary database administrator
- Support Assistant Director of Advancement with annual fund coordination
- Assist Director of Marketing and Communications with school
publications and communications
BENEFITS
The CAIS Board of Trustees and administration are expressly
dedicated to ensuring that CAIS is a great place to work. The
school is committed to attracting, developing, retaining, and
rewarding top-tier employees with a strong benefits package. Please
see the page at the end for a description of
benefits.
SPECIFIC DUTIES (not limited to)
Donor Recognition
-
Oversees and manages the gift entry
and acknowledgement process, ensuring accurate and timely
processing of gifts and pledge reminders through Veracross
Database Management
-
Develops and maintains efficient
systems for data cleansing, data entry, gift processing, and donor
relationship management
Maintains policies and procedures
manuals for data entry and ensures compliance across staff,
training users on proper data input and extraction; provides
Veracross training and support to the team
Designs and implements database
queries and data exports to analyze giving trends and outcomes for
the department
Troubleshoots issues and manages
updates and/or upgrades related to Veracross database
Coordinates with IT team on interface
between Veracross and other school databases to ensure Veracross is
updated regularly
Utilizes the donor database,
reporting tools, and technology platforms to regularly assess
program effectiveness, improve workflow, and inform fundraising
strategy
Donor Services Management
-
Collaborates with Business Office to
ensure that all gift revenues are properly recorded; provides
monthly gifts reconciliation
Manages pledge reminder process to
ensure pledge fulfillment of annual fund, ShowCAIS, and campaign
pledges
Produces and oversees the integrity
of mailing lists for the department’s direct mail campaigns
Manages donation process by ensuring
regular gift entry into Veracross per CASE standard
protocols
Other duties as assigned by the Assistant Advancement Director
ESSENTIAL REQUIREMENTS
-
Previous work experience
required
Bachelor’s Degree in related
field
Demonstrate ability to lead teams
collaboratively and achieve objectives
Familiarity with computers and social
media
Ability to think ahead and plan
strategically
Ability to organize and manage
multiple priorities
Excellent interpersonal and
communication skills
Commitment to school Mission, Values,
and Vision
Initial and continued tuberculosis
clearance
Initial and continued criminal
background clearance by DOJ and FBI
Valued but not required skills and experience:
-
Comfortable working with various data
programs
Ability to speak, read, and write
Mandarin and English
Experience in soliciting feedback
from community
ABOUT CAIS
As the nation’s first Mandarin immersion Preschool through 8th grade school, CAIS embodies our mission by working continuously to maintain our role as a leader in immersion education. At CAIS we value honest self-assessment, thoughtful self-reflection, intentional planning and focused implementation. We are known as an ambitious school, and we have embarked on a multi-year vision to reimagine immersion, reimagine our culture of learning, reimagine character and community, and reimagine our learning spaces.
Our three campuses are currently located in the Hayes Valley neighborhood of San Francisco. We are thrilled to announce that we have purchased a campus on 19th Avenue in San Francisco which will more than double our program space and allow all divisions to be together on one spectacular campus beginning in the 2024-2025 school year. For more information, visit https://www.cais.org/about/employment/ and the Advancement Team page.
TO APPLY
CAIS’s commitment to diversity, equity and inclusion is central to our mission. People of color and LGBTQIA candidates are strongly encouraged to apply.
Email cover letter (which is a vital writing sample), resume, and list of references to Myra Wooding, Assistant Director of Development at m_wooding@cais.org. In the subject line please indicate “Advancement Associate.” In your cover letter please reference how you learned of this opening. Please no calls.
Salary Range: $60,000 - $70,000
CAIS as a Workplace
Chinese American International School is dedicated to attracting, developing, rewarding and retaining world-class employees and ensuring that this is a great place to work. We put a high priority on advances in compensation, benefits, and work climate with a 2022–2023 benefits package and perks including:
Distinctively CAIS Benefits
-
Down payment assistance for home
purchase
Commuter benefits provided (up to
$300/month)
Dynamic, dual culture setting valuing
honest self assessment, thoughtful self reflection, intentional
planning, and focused implementation
Financial Benefits
-
CAIS contributes 5% of your earnings
immediately in a 403(B) retirement plan (no contribution required
on your part)
Transparent salary benchmarked to the
Bay Area’s competitive standards, including annual cost-of-living
adjustments
Health Benefits
-
CAIS pays 100% of the premium for
medical, dental, vision, acupuncture, short-term disability and
long-term disability, and life insurance for you (along with
competitive rates for spouse and family coverage)
Employer-funded Health Savings
Account (HSA) and Pre-tax HSA employee contribution
Pre-tax Flexible Spending Account
(FSA) for medical and dependent care
Vacation / Holiday / Paid Time Off
-
Thanksgiving Break – 1 week
Winter Break (December/January) – 2
weeks
Paid holidays according to the school
calendar
Up to 2 additional days off for
religious holidays
Accrue 11.5 days of Sick Time
annually
Accrue 10 to 20 days of Vacation Time
annually based on years of service
Quality of Life and Appreciation
-
Monthly appreciation lunches
Twice-yearly Faculty/Staff
Appreciation Weeks
Annual milestones luncheon
Free tickets to annual dinner/dance
gala
Lunar New Year luncheon
Birthday gift card
Professional Development
Robust opportunities for conferences, workshops, and courses
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