About the Opportunity
Reporting to Pride Foundation’s Assistant Director of Community
Engagement, the Donor Systems and Data
Manager is responsible for supporting and managing
the data and reporting needs of Pride Foundation’s Community
Pride Foundation’s Donor Systems and Data Manager is a key role
that organizes, coordinates, supports, and evaluates donor
relationships, prospect research, and giving trends, while
collaborating across departments. The Donor Systems and Data
Manager will be the lead contact for data analytics that informs
In addition to managing the organization’s fundraising data,
this role also supports and cultivates an equitable “culture of
philanthropy” at Pride Foundation in which everyone participates in
resource mobilization and outreach efforts.
This is a full time, exempt position. Flexibility to work some
evenings, weekends, and occasional travel are
necessary. This position is currently remote, and
candidates should live in, or be willing to relocate to, one of the
five Northwest states Pride Foundation serves. Staff
members in the greater Puget Sound region have the option to work
out of our headquarters office in Seattle as conditions of the
pandemic make in-person work safe.
About Pride Foundation
Pride Foundation fuels transformational movements to advance
equity and justice for LGBTQ+ people in all communities across the
Northwest. We envision a world in which all LGBTQ+ people live
safely and openly as our whole selves in the communities we call
Founded in 1985, we are the only LGBTQ+ community foundation in
the Northwest, and have invested more than $72 million in nonprofit
organizations, local leaders, and student scholars through our
grants, scholarships, and initiatives. We work in the Northwest
states of Alaska, Idaho, Montana, Oregon, and Washington. Pride
Foundation has an operating budget of more than $5 million
and 15 full-time employees, 5 of whom are fully remote and 10 who
are currently remote, but previously worked at our headquarters in
Seattle, WA. Pride Foundation is governed by a Board of
Directors with 22 members from across the five-state region with
diverse professional and lived experiences.
As an organization and as individuals, we are committed to
anti-racism, and strive to center racial equity and justice
throughout our organization and all aspects of our programmatic
work. Together, we are intentionally and actively building an
internal culture that reflects this commitment, and an organization
where our team members can thrive. All team members are a part of
this work and are active participants in building our culture. Read
more about the work culture we are building here and
day work weeks here
The Donor Systems and Data Manager provides day-to-day
management of Pride Foundation’s donor data, including data entry,
analysis, and improvement of data systems. The Donor
Systems and Data Manager brings a creative, detailed, and
relational approach to donor engagement and data management that
supports the Community Engagement team’s strategies to increase
fundraising dollars for Pride Foundation and the LGBTQ+ communities
The Donor Systems and Data Manager is a member of the Community
Engagement Team and is supervised by the Assistant Director of
Community Engagement Team.
Gift Entry, Acknowledgments & Reconciliation
- Process all
contributions made to Pride Foundation and ensure donor gratitude
is relayed in a timely manner.
- Generate acknowledgement
letters/tax receipts using department template and nonprofit sector
- Assist Director of
Finance with monthly reconciliation of pledges receivable and bank
account deposit transactions, as well as annual reconciliation of
Donor Database Management
- Lead all data-focused
efforts with a full understanding of the complexity of Pride
Foundation’s data management systems.
- Coordinate and lead
staff training for all database systems and provide ongoing
- Lead constituent data
entry, management, and query needs of development
- Develop systems to
ensure that data accuracy and maintain user controls and protocols
through thorough data entry and quality control
- Serve as the liaison to
database and gift processing vendors and their technical
- Support database
Data Analysis & Reporting
- Consolidate, track, and
analyze donor data across all fundraising efforts including bulk
digital and mail communications, event invites, constituent
outreach, fundraising campaigns, scholarship and grant awards, and
- Using donor analytics,
provide data-based input to inform organizational fundraising
- Collaborate with all
staff to develop and generate strategic custom reports and other
donor data queries.
- Support planning and
strategy for year-end appeal and other campaigns through reporting
and analysis of past giving trends.
- Create systems for
ongoing tracking of metrics-based fundraising goals and develop
monthly reports to monitor progress.
Discovery & Research
- Conduct prospect
research using web-based search tools and internal contact notes,
to identify key donor prospects who are mission- and
- Project manage donor
- Work with staff who
serve as relationship managers to create and monitor plans for
advancing supporters’ engagement and contributions.
Donor Support Services
- Serve as a donor
ambassador for Pride Foundation’s work and provide support via
phone and email for inquiries and requests.
- Receive, record, and
process grant requests from donor advised fundholders.
- Assist with various
special projects and donor initiatives as needed.
Organizational Culture and Racial Justice
Qualifications: Skills and Experience
- Understand and integrate
relevant components of strategic plan and commitment to centering
racial justice into individual and team workplan.
- Commit to personal
growth, learning, and transformation, taking initiative to expand
your understanding of racial justice and related principles,
issues, and practice and how they apply to your, and our
- Meaningfully participate
in caucus groups, organizational learning sessions, and other
opportunities to shape our organizational culture.
- Work to acknowledge,
address, and eliminate individual, institutional, and structural
racism and its intersections with other forms of oppression in your
and our work.
- Actively participate in
evolving the organizational culture at Pride Foundation to be
mission-focused, inclusive, values-aligned, and
- Grow and apply the
skills and practices needed to create an inclusive organizational
culture including (but not limited to): clear and kind
communication, giving and receiving feedback, mutual
accountability, and self-care and boundaries.
- Contribute to developing
a culture of philanthropy at Pride Foundation by incorporating
friend and fund raising as appropriate throughout work.
Pride Foundation is committed to building a racially just,
equitable, and inclusive environment through all levels of the
organization. Ideal candidates will have a
demonstrated understanding and experience working on issues
related to racial, LGTBQ+, gender, economic, and reproductive
justice, and working in communities comprised of diverse
In addition, these are key skills and experience important for
- Demonstrated commitment
to Pride Foundation’s mission and racial justice.
- At least three years of
experience with donor databases or Content Relationship Management
systems, including: gift processing, record updates, user
administration, and reporting.
- Experience with training
staff at all levels of user skill and interest.
- Highly competent with a
leading donor or customer management software program, as well as
Microsoft Excel, Microsoft Word, and Outlook.
- Strong interpersonal
skills with the ability to collaborate and work as part of a
organizational skills, attention to detail, and the ability to
manage multiple deadlines and priorities.
- Analytic thinker who
identifies efficiencies, areas for improvement, and data
- A commitment to
providing quality stewardship to all Pride Foundation constituents,
and the ability to develop a positive working relationship with
staff, volunteers, board members, donors, and community
- Flexibility to work some
evenings, weekends, and occasionally travel.
Don’t check off every box in the requirements listed above?
Please apply anyway! Studies have shown that marginalized
communities – such as women, LGBTQ+ and people of color – are less
likely to apply to jobs unless they meet every single
Salary and Benefits
Pride Foundation has a fully transparent compensation program
and salary structure that was developed to be equitable and
competitive using market salary data for the Seattle, WA area that
represents foundations and non-profits that have budgets comparable
to Pride Foundation. For this position, the salary range is $68,000
– $70,000, depending on experience.
We offer excellent employer-paid benefits: medical (includes
coverage of gender-confirming health services and procedures),
dental, and vision coverage along with disability insurance,
employer retirement account contribution, and option for employee
to invest in an individual retirement account. We offer 16 days of
accrued vacation annually, along with 3 personal holidays,11
national holidays, and 16 days of accrued wellness/sick leave, as
well as a 4 week sabbatical after 5 years of employment.
Pride Foundation has a 4-day, 32-hour work week, with the option
for this position to be entirely remote (either set up to work from
home or in co-working space), or to be based out of the Seattle
headquarters. Candidates must reside within the
5-state region we work in, or be willing to relocate to the
Pride Foundation is a proud equal opportunity employer committed
to an inclusive work environment and to building a team that
reflects the rich diversity of our community. People of color,
people with disabilities, and people of diverse sexual
orientations, gender expressions and identities who are
underrepresented in the field of philanthropy are encouraged to
Send letter of interest and resume
In your letter of interest, please make it a point to address
the skills and experiences you bring to this role, as outlined
above. We also ask you to specifically address:
- Your commitment to Pride
Foundation’s work and mission
- Why you are interested
in this role in particular
- How your lived and
professional experience would make you successful in this
Priority will be given to candidates who submit their
applications by February 6, 2023.
Applications will be accepted until the position is filled, though
applications submitted after the deadline will be considered on a
case-by-case basis. The position will be filled as soon as the
appropriate candidate is found, as the position is available