Awards and Events Officer

Employer
Foundation of the NIH
Location
Maryland, United States
Salary
Salary Not specified
Closing date
Feb 17, 2023

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Position Type
Fundraising, Special Events
Fields
Health
Employment Type
Full Time

ABOUT THE ORGANIZATION: The Foundation for the National Institutes of Health (FNIH) creates and manages alliances with public and private institutions in support of the mission of the National Institutes of Health (NIH), the world's premier medical research agency. The Foundation, also known as the FNIH, works with its partners to accelerate biomedical research and strategies against diseases and health concerns in the United States and across the globe. The FNIH organizes and administers research projects; supports education and training of new researchers; organizes educational events and symposia; and administers a series of funds supporting a wide range of health issues. Established by Congress in 1990, the FNIH is a not-for-profit 501(c)(3) charitable organization.

Please see our web site at www.fnih.org for more information regarding benefits including 100% paid health, dental, and vision insurance for employees with subsidized health insurance for dependents; subsidized parking; 403(B) with immediate vesting and match; all the federal holidays plus one; and more.

EOE STATEMENT: The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees.

Description

The Awards and Events Officer is responsible for the logistical management of the Foundation's high-profile awards, prizes, and donor events. This person will oversee the nomination/application and selection processes for various awards and prizes. This position also has multiple administrative, project, and event management responsibilities. The Awards and Events Officer works internally and externally to ensure the successful stewardship of the Foundation's awards, prizes, and donor events. This person will frequently work with the heads of our Communications and Events team, Strategic Alliances and Advancement, and the CEO. This person will also regularly interface with our donors, jurors, and other VIPs. This position is a part of the Meetings and Events Team, reporting directly to the Associate Vice President of Meetings and Events.

Key Responsibilities:
  • Closely follow the established task timelines for assigned awards, prizes, and donor events, working autonomously to keep these projects moving forward. Proactively suggest adjustments to the timelines when needed.
  • Manage the administrative and event logistics for assigned awards, prizes, and donor events.
  • Maintain the standard operating procedures and written criteria for awards and prizes, suggesting improvements or clarifications as needed.
  • Create and manage the digital platforms for the nominations/applications processes using award management software.
  • Regularly engage with the juries of our awards and prizes, guiding them throughout the nomination and selection process.
  • Regularly engage with awardees and prize recipients to prepare them for their award presentation(s), coordinate meetings with Foundation colleagues, etc.
  • Draft correspondence to jurors, awardees, and nominators.
  • Collaborate with our Strategic Alliances and Advancement team to provide additional support in donor and partner stewardship for assigned projects.
  • Collaborate with our Communications team and our CEO's Office to coordinate internal and external communications efforts for assigned projects.
  • Collaborate with our Archivist to ensure proper documentation and archiving of all award, prize, and fellowship activities.
  • Oversee the administrative process of distributing the physical awards/prizes, certificates, citations, honoraria, etc.


POSITION REQUIREMENTS: At least 5 years of demonstrated professional experience in an award, prize, grant, fellowship, or scholarship administration role OR in donor stewardship is strongly preferred. At least 3 years of event planning experience is strongly preferred. Preferably, the candidate will have a bachelor's degree. Familiarity with and ability to learn how to use information technology systems and products is essential. A candidate should also be able to demonstrate the following:

Qualifications:
  • Prioritize and execute tasks conforming to shifting priorities, demands and timelines; multitask and handle multiple projects efficiently simultaneously.
  • Show initiative, work independently as an individual contributor with minimum supervision, yet be able to work and contribute positively in a team setting.
  • Demonstrate excellent writing skills with accurate spelling and grammar.
  • Communicate professionally and efficiently with various audiences, including donors and key stakeholders.
  • Analyze and solve challenges quickly and effectively.
  • Elicit cooperation from various sources, including management, project managers, staff departments, and external partners.
  • Be responsive, helpful, and discerning while exhibiting high responsibility, initiative, and professionalism.
  • Exercise sound judgment in decision-making.
  • Keen sense of when to elevate issues and seek input on resolution.
  • Adapt quickly to using new technology and software as implemented by the team.
  • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).


FULL-TIME/PART-TIME: Full-Time

LOCATION: Maryland, Rockville (Remote Position)


PI201817639

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