The Philanthropy Manager works closely with the Director of
Philanthropy to maximize giving from individuals and oversee the
fundraising database, facilitating more effective and efficient
fundraising. Key responsibilities include managing a portfolio of
individual donors ($1,500+); providing ongoing vision for
leveraging the database as a tool in day-to-day fundraising;
oversight of the Database Specialist, the Garden’s primary database
administrator; and strategic project management for special
Portland Japanese Garden raises approximately $2 million
annually and is currently in the middle of a major campaign to
raise an additional $35 million in funds for the Japan Institute.
The Philanthropy Manager routinely works cross-departmentally, for
example collaborating with the Marketing and Membership teams to
structure dynamic and effective solicitation campaigns.
This position is ideal for someone who is a multi-faceted
fundraiser and enjoys a mix of building relationships with donors,
has a keen understanding of database technology, and enjoys
managing and analyzing data. It is a great opportunity to learn and
be an integral part of an experienced and growing development team,
while also leading efforts to develop and implement new modes of
solicitation based on data, research, and evolving modes of
The Philanthropy Manager reports to the Director of Philanthropy
and will work primarily from our Sylvan Office (located off the
Sylvan exit of Highway 26), with frequent visits to the Garden (611
SW Kingston Ave).
COVID-19 Vaccination Policy: For the safety of
our staff, volunteers, & guests, Portland Japanese Garden
requires all staff and volunteers to be vaccinated against the
COVID-19 virus, including the initial booster. Candidates must be
fully vaccinated by their hire date and must provide proof of
vaccination upon hire.
- With oversight from the Director of Philanthropy, manage a
portfolio of individual donors ($1,500-$2,500).
- Working closely with the Database Specialist, oversee renewals
for $1,500+ premium level members of the Golden Crane Recognition
Society, Portland Japanese Garden’s donor recognition society for
those who give $1,500 or more a year.
- Direct and facilitate the strategy and implementation for the
organization’s two major bi-annual fundraising appeals (includes
case development, production of mail and electronic communications,
creating and tracking campaign expense budgets and revenue goals,
campaign progress reports).
- Routinely write and produce solicitation and acknowledgment
letters, including templates and customized letters.
- Regularly communicate with donors related to donations, donor
benefits, and events.
- Working closely with Marketing, manage list segmentation for
special appeals and routine communications.
- Lead the creation of a comprehensive Development Department
Tessitura Policies and Procedures manual.
- Provide ongoing supervision and coaching for the Database
Specialist, the Garden’s primary database administrator, including
gift entry oversight.
- Working collaboratively with Director of Philanthropy, provide
ongoing vision and direction for leveraging Tessitura, the
organization’s CRM, as a tool to maximize daily efficiency and to
increase fundraising effectiveness.
- Produce department revenue and solicitation reports, providing
detailed summary of monthly giving, and track progress vs.
- Conduct monthly analysis of Golden Crane Recognition Society
donors to understand giving trends (renewals, retention, upgrades,
- Conduct detailed, post-campaign analysis on all special
- Conduct other department giving analysis on an as needed
- Liaise with the Finance Department to accurately reconcile
- Communicate with donors, clients, staff, and other community
partners in a friendly and professional manner.
- Learn about Japanese culture and art as opportunities arise in
- Maintain a high degree of discretion and confidentiality in
dealing with sensitive information.
- Familiarize oneself with the organization and the Employee
- Get to know fellow staff members, developing trust,
establishing credibility, encouraging teamwork,
- and creating an atmosphere of open, honest, two-way
- Maintain a high level of professionalism in manner and
- Other duties and projects as assigned.
- Adhere to Garden Dress Code (business casual).
Studies have shown that women and people of color are less
likely to apply for jobs unless they believe they meet every one of
the qualifications as described in a job description. We are most
interested in finding the best candidate for the position, and that
candidate may be one who comes from a less traditional background.
If you are interested in applying, we encourage you to think
broadly about your background and qualifications for this
- Bachelor’s degree preferred.
- At least three years of experience in development, or
equivalent combination of different experiences.
- Staff management experience preferred.
- Demonstrated proficiency with email platforms (like Mailchimp
and Prospect2) and comfort with metrics and analytics.
- Ability to exercise judgement and discretion when handling
sensitive and confidential information.
- Strong proficiency with Outlook, Excel, and PowerPoint.
- Experience using a complex CRM, preferably Tessitura.
- Strong communication abilities – clear writing and articulate
- A proven track record of working well with others, adapting to
others’ work styles, and professional interactions with co-workers
- Strong listening skills, giving full attention to what other
people are saying or asking, taking time to understand the points
being made and asking questions when appropriate.
- Incredibly organized and highly proficient at keeping a
systematic schedule and calendar.
- Ongoing development and implementation of new processes to
improve work efficiency and adapt to new systems.
- Experience in working donor cultivation events of various
- Experience in the creation and management of budgets.
- Must be able to periodically work evenings/weekends, as
- Must be able to remain in a stationary position for several
- Must be able to work effectively in an open office
- Must be able to work outdoors in all types of weather
conditions (for events only).
- Must be comfortable returning to an open office environment as
CDC guidelines allow for these accommodations (we currently work
remotely on a part-time basis and adjust in-office schedules to
accommodate shared office spaces).
- Must have reliable transportation, proof of insurance, valid
driver’s license, and clean DMV record for travel between office
locations (mileage reimbursement provided)
Compensation & Schedule
- Wage: $55,000 - $65,000 per year, DOE
- This is a full-time, salaried position with 40-45 hours per
week. Workday is typically 8.5 hours (including ½ hour lunch), M-F
8:30am to 5:00pm, with some flexibility. Occasional evenings and
weekends required, with corresponding flexibility in weekday
- health, dental, and vision insurance (premium 100% covered for
- 401k plan (after 6 months, with 4% employer match after 1
- flexible spending accounts for medical and dependent care
- paid vacation, sick, and holiday time
- free access to the Employee Assistance Program (EAP)
To apply, please submit a resume, cover letter, and three
work-related references through our online Career Center. Please no
phone calls or hand delivered applications. Applications will be
reviewed, and interviews will be scheduled as submissions are
received. Early application is encouraged.
Please also provide, separate from your cover letter, a sample
solicitation letter written by you. Solicitation sample can be for
any real or fictional non-profit organization.