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Job Summary

Reporting to the Vice President of Institutional Advancement, the Manager of Advancement Services plays a pivotal role in supporting the Office of Institutional Advancement (IA) through database management, gift processing, constituent tracking, and financial reporting of all advancement activities.


Primary Responsibilities

  • Develop and implement systems for data integrity, data entry, gift processing, prospect research, and relationship management using Blackbaud's Raiser's Edge, iModules, and Omatic.
  • Document best practices and enforce protocol for data entry to ensure accuracy and security.
  • Train staff and volunteers on database use as needed.
  • Create, update and maintain constituent records in Raiser’s Edge and across all database systems.
  • Track movement in database of all prospects through the donor cycle (identification, qualification, cultivation, solicitation, stewardship).
  • Conduct research and prepare comprehensive biographical profiles on donors and prospects in support of solicitation and board/volunteer recruitment efforts.
  • Manage and produce all gift agreements, acknowledgements, quarterly pledge reminders and stewardship reports, ensuring that best practices and procedures are followed.
  • Implement daily gift entry and acknowledgements, ensuring that they are timely, accurate and reconciled with the Finance Office.
  • Prepare Institutional Advancement reports, including: fundraising updates, proposals, and scholarship reports.
  • Generate prospect/solicitation/mailing lists for all IA team members as needed.


Required Skills, Experience and Education

  • A minimum of 3-5 years of experience required, including knowledge of and experience in records management, gift processing and data integrity.
  • Bachelor's degree required.
  • Experience with Raiser's Edge required, including query, export, and report building.
  • Experience with IWAVE or comparable wealth screening software required.
  • Must demonstrate initiative and a high level of attention to detail. 
  • Must be able to work effectively across multiple departments and at all levels of the College.
  • Work on nights and weekends may be required for specific events, including reunion weekend and other advancement activities.


HYBRID position.

Manhattanville College has a remote work program that provides a minimum of two days remote per week.  For the right candidate, a more flexible remote work schedule is possible.


About Manhattanville College

Manhattanville College is an independent, coeducational, liberal arts college located about 30 miles north of New York City on a picturesque campus of 100 acres. The College enrolls a nationally and internationally diverse student body of approximately 2,500 undergraduate and graduate students with over 40% of our students coming from historically underrepresented populations. Building on its heritage of social justice and social activism, the College prepares students through rigorous academic and co-curricular programs, for ethical and socially responsible leadership in a global community.  We achieve this through integrated learning that combines classroom rigor with experiential opportunities, leadership with service, intimate attention with global reach, progressive change with enduring values, and social commitment with ethical responsibility. The College is fully committed to an inclusive and culturally diverse faculty, staff and student community. We seek to recruit qualified and diverse candidates who will help us achieve our goal of creating an inclusive community that is welcoming to all people.


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