Program Officer, Fellowships and Grants

The American Association of University Women (AAUW) is the leading voice promoting equity for women and girls in education and the workplace. It has more than 170,000 members and supporters, 1,000 local branches, and over 800 college and university partners across the United States.

Summary Description

The Program Officer, Fellowships and Grants manages, develops and assesses an assigned portfolio of AAUW fellowships/grants programs and coordinates activities in collaboration with fellowships staff and other AAUW departments. They provide oversight and supervision to a Program Associate in the execution of these duties.

Essential Duties

Oversee the annual management and implementation of all processes and related functions for assigned fellowship/grants programs.

Minimum Qualifications

· Manage the recruitment of fellowship applicants and targeted fields; collaborate with Communications Team on the development and dissemination of online promotional information.

· Develop annual fellowships and grants application materials and engage with program management partner.

· Manage and program selection and review panels, including recruitment and appointment of highly qualified panelists, develop orientation materials and plan online review and selection process.

· Lead administration of assigned programs including awards notification, stipend disbursement, contracts execution and progress report submission.

· Assist in the development of budgets for assigned programs.

· Manage stipend payments, reimbursements, and tax compliance-related data, as well as support compliance with related tax, donor stewardship, and other related regulations.

· Manage the day-to-day engagement and correspondence with awardees and review panelists regarding policy, academic or contract issues.

· Collaborate with appropriate staff on programming, including by sharing information and supporting related activities.

· Establish program timelines and plans to meet annual goals and objectives for program implementation.

· Prepare reports on policy issues, program updates, and statistics for department and organizational needs.

· Facilitate record maintenance in online, physical, and the customer relationship management (CRM) system for awardees, review panelists, and other stakeholders.

· Work collaboratively and cross-functionally with the fellowships & grants team, AAUW colleagues and members to build relationships and deliver exceptional value to awardees, donors and external networks.

· Manage the work of the Program Associate.

· Perform other related/comparable duties as required and assigned.

Skills/Qualifications · Minimum BA/BS degree.

· Minimum 4-5 years directly applicable work experience in program/grants management, and/or fellowships/award administration.

· Demonstrated knowledge of fellowships/award administration, including current best practices in online management, recruitment, review and selection.

· Demonstrated skills in budget monitoring and financial oversight.

· Demonstrated supervisory and staff development experience.

· Comfort using new technologies.

· Proficiency with technology and databases including but not limited to Office 365 and Zoom; Salesforce experience preferred.

· Knowledge of higher education equity issues and education funding.

· Demonstrated ability to assess and implement successful strategies to build and improve program efficiency and effectiveness.

· Experience working with international programs / scholars preferred.

· Excellent verbal and written communication skills with exceptional attention to detail and organization.

· Personal qualities of integrity, credibility and a commitment to inclusion and equity.

· Excellent customer service and interpersonal communications skills with diverse audiences

· Highly organized and detail-oriented with an ability to follow through on projects, anticipate project needs, work effectively on multiple projects simultaneously, identify priorities, and meet deadlines

· Demonstrated ability to collaborate across teams and with external partners

· Able to work independently and flexibly, as part of a team, and effectively with colleagues and volunteers

· Able to balance multiple tasks and competing priorities

· Personal qualities of integrity, credibility, and a commitment to inclusion and equity.

· Ability to work with and keep confidential sensitive information

· Professional demeanor and conduct and knowledge of standard business practices

· Clear understanding and commitment to AAUW’s mission, goals and objectives.

Compensation and Location

The salary range for this position is $60,000 – $70,000 offered with a competitive benefits package. The position is based in Washington, DC.

AAUW is a non-profit organization whose headquarters and staff are based in Washington, D.C. This is an in-office position with the option of working remotely up to three days per week. In keeping with AAUW's commitment to a safe working environment, AAUW will required selected candidates to submit proof of full vaccination against COVID-19 prior to extending a job offer. If a candidate has a qualifying medical condition that contraindicates a covid-19 vaccination, a medical exemption form should be requested from Human Resources.