Asian Americans/Pacific Islanders in Philanthropy
(AAPIP) sits in a unique position as the only national
membership-based organization in philanthropy focusing on Asian
Americans, Native Hawaiians, and Pacific Islanders. Their role is
to grow, strengthen, and unleash the power and potential of their
communities, working with community groups, AAPIP members,
philanthropic affinity groups, and other allies, enabling AAPIP to
advance philanthropy’s journey for racial equity. AAPIP’s mission
is to expand and mobilize resources for AAPI communities to build a
more just and equitable society.
AAPIP is undergoing an exciting transformation process. The
organization is optimizing their performance, building new internal
systems and structures, and growing their team. One of these key
hires is a Director of Finance & Administration
The DFA will lead AAPIP’s overall financial management and
administrative oversight functions. They will report directly to
the President and Chief Executive Officer (CEO), working
collaboratively with a small but growing staff team of 8-10 to
fulfill the mission of the organization. They will support
board-level meetings and Finance Committee work, as well as serve
as the principal contact for outside accounting and audit
providers, IT contractors and other consultants. They will also
contribute to a healthy human resources function. In summary, the
DFA needs to be a strong generalist across the nonprofit financial
management and operations functions, and they must have a deep
understanding of and commitment to AAPI communities.
This role is remote and will require occasional
Established in 1990, AAPIP is a justice-minded national affinity
group that provides unique community spaces for Asian Americans,
Native Hawaiians, Pacific Islanders (AA and NH/PI), and allies in
philanthropy. They are a membership-based organization that centers
equity and justice in philanthropy to move money and build power of
Asian American, Native Hawaiian, and Pacific Islander communities
for an inclusive democracy. Anchored by national staff, AAPIP works
across the country through a chapter network for leadership
development, network building, information sharing, and place-based
advocacy around issues impacting our communities and
CORE RESPONSIBILITIES & IMPACT
Essential Duties & Responsibilities include the following
(other duties may be assigned):
- Oversees and directs accounting, budgeting, audit, and
long-range forecasting activities.
- Implements efficiencies across financial systems, including the
selection and configuration of new accounting and expense
- Plans, coordinates, and executes annual budget development for
the organization and leads forecasting processes. Collaborates with
staff on financial budgeting and reporting for grants and contracts
management, ensuring compliance throughout these processes.
- Oversees the development and delivery of timely and accurate
financial reports and analysis to support decision making across
the organization, including analyses and dashboards for the CEO,
Board Treasurer, Finance Committee, and Board.
- Provides strategic financial input and leadership on decisions
affecting the organization, such as evaluation of potential
partnerships, business challenges, and financial investments.
- Manages the outsourced accountant and works to continuously
improve the quality and efficiency of operational accounting
services, such as accounts receivable, payroll, accounts payable,
- Recommends and formulates sound fiscal policies, systems,
procedures, and forms. Oversees the development of and adherence to
internal control policies, building the financial literacy of the
team in the process.
- Coordinates external audits and ensures compliance with all
local, state, and federal government regulations, as well as other
applicable laws and requirements governing foundations and
charitable organizations, including but not limited to managing tax
and other regulatory filings.
- Oversees contracting of other external consultants, including
preparation of contracts and associated paperwork, and works with
team members to ensure proper oversight and tracking of payments
- In partnership with the CEO, informs strategy for employee
benefits, including reviewing personnel policies, procedures, and
the employee handbook.
- Effectively responds to staff inquiries regarding payroll and
- Works with the Membership & Operations Manager on
implementing process changes within financial and administrative
systems. This includes working with technology consultants on the
effectiveness and alignment of technology solutions (network,
server, security, email accounts, software, hardware, etc.).
- Reviews insurance coverage and works with appropriate brokers
regarding changes as needed, ensuring competitive pricing.
- Ensures compliance with all relevant local, state, and federal
laws for assigned areas of responsibility.
Board and Board-Level Committee Meetings
- In partnership with the CEO, organizes and supports the work of
the Finance and Audit Committee.
- Oversees the production of periodic financial statements,
analyses and reporting dashboards for the CEO and board.
- Supports the work of the Board Treasurer and Finance Committee,
including organizing, preparing materials, and staffing committee
- Provides daily work direction to outsourced operations support,
including IT consultants, outsourced accounting, and additional
consultants as needed. May also supervise summer intern, temporary
or volunteer staff members.
QUALIFICATIONS, TECHNICAL SKILLS &
- Bachelor’s degree (B. A.) or equivalent work experience.
- Minimum 5-7 years’ experience in a finance/operations or
related function in a nonprofit organization.
Skills & Qualifications
- Knowledge of non-profit accounting a must.
- Knowledge of AAPI community resources, issues, and trends.
- Strong working knowledge of operations management, including
financial planning and budgeting, staff planning, technology
planning and management, and relevant laws and regulations.
- Experience and enthusiasm for setting up new systems and
processes around technology investments, including selection of
technology and training of staff.
- Strong problem-solving skills in a fast-paced work
- Excellent oral and written communication and interpersonal
skills, including the ability to listen effectively, to select and
use appropriate communication methods, and to present ideas and
- Demonstrated ability to work collaboratively in staff teams
while also effectively coordinating and directing the work of other
- Ability to maintain a high degree of confidentiality and
professionalism in all aspects of the job, including displaying
courtesy and sensitivity in all contacts and managing difficult
client situations effectively.
- Intermediate to Advanced proficiency in Word, Excel,
PowerPoint, Google Docs, Dropbox, and financial accounting software
are required. Experience with Salesforce and FundEZ or QuickBooks
Online software is highly desirable.
Certificates, Licenses, Registrations:
SHRM a plus.
SALARY & BENEFITS
The salary range for this position is $100,000 - $115,000,
depending on experience. Benefits include full medical, dental, and
FLSA Status: Exempt
More information about AAPIP may be found at:
We are partnering with Emily Wexler and Rachel Burgoyne of the
national talent consulting and search firm NPAG. Candidates may submit their cover
letter, outlining their interest and qualifications, along with
their resume via NPAG’s website.
AAPIP is an Equal Opportunity Employer. It is our
policy to make all personnel decisions without discriminating on
the basis of race, color, creed, religion, sex, physical
disability, mental disability, age, marital status, sexual
orientation, citizenship status, national or ethnic