The Center for Science in the Public Interest’s legislative,
advocacy, and regulatory campaigns work in partnership with
communities as they explore innovative food and nutrition policy
strategies at the local, state, and federal level. These campaigns
are often grant-funded and CSPI serves as a re-grantor to
community-based organizations to advance a just and equitable food
environment and ultimately reduce the burden of diet-related
CSPI is searching for a Grants & Contracts Manager to lead
financial and grant management functions for all CSPI grants,
including a multi-year grant from Bloomberg Philanthropies (BP) and
associated subgrant contracts.
This position oversees a wide range of project management tools,
procedures, processes, and functions, and manages budgeting and
reporting of all grants and subgrant expenditures. This position
works closely with CSPI’s Program Manager, the Director of
Development, Gift Officers, Finance Director, Chief Operating
Officer, and reports to the Vice President of
Essential Duties and
- Manage the financial allocations and reporting calendars for
all restricted grants and funding.
- Oversee grant project timelines, work-plans, milestone
tracking, deliverable schedules, and reporting
- Work closely with the program staff to monitor expenditures,
payments, and reports to ensure both the grant and subgrants stay
on budget. Shared responsibility for timely and accurate reporting
of all grant-related expenditures in collaboration with the program
and finance teams.
- Develop quarterly financial reports for restricted grants using
Intacct, CSPI’s accounting system, and lead ongoing budget
management discussions with program staff.
- Adjust budgets as necessary and work with Program Manager to
identify the need for re-programming funds during the grant
- Manage grants database and ensure records are accurate and
complete; and generate reports on grant and major donor restricted
- Participate in the development of proposed deliverables for
grant contract renewals.
- Serve as the primary financial manager for the BP grant and
associated subgrants, with the following
- Develop processes and application forms for new subgrants,
systems for operating competitive or invited requests for proposals
(in consultation with program staff).
- Manage a process for awarding subgrants.
- Provide technical support to subgrantee applicants and
grantees, including for reporting and compliance
- Manage communications with subgrantees, including award
letters, decline notices, grant agreements, contracts, and
- Provide training to staff on grants management and reporting
requirements, including how to submit and code expenses and hours,
and track lobbying.
- Oversee grants management workflow processes and procedures and
recommend improvements to systems and policies.
- Work with Finance Director to maintain and suggest improvements
to the systems for allocating personnel and expenses to all
grant/restricted gift accounts in Intacct to improve the accuracy
of expenditure tracking and provide a clearer picture of expenses
charged to general CSPI funds and provide greater insights into
- Manage and maintain systems for salary allocations to
grants/restricted funds, and update salary allocation tracker
- In consultation with the Chief Operating Officer, ensure that
contract-related processes are consistent, and that templates and
contracts meet CSPI’s needs.
- Manage CSPI’s C3 and C4 direct and grassroots lobbying
disclosure tracking and reporting at the federal, state, and local
level to ensure compliance with applicable laws. Review and revise
as needed CSPI’s systems for tracking lobbying
The ideal candidate would possess:
- At least seven years of professional nonprofit grant
administration experience. Experience managing large
Foundation-funded grants preferred.
- Project and budget management, accounting, and grant-reporting
- Strong financial analysis skills and ability to use data for
informing strategic decisions.
- Ability to evaluate, implement or modify systems and processes
related to grant management.
- Experience with working across teams in a positive, inclusive,
collaborative, and strategic organizational culture.
- Commitment to diversity, equity, and inclusion at the
intersection of public health and social justice and ability to
promote it throughout the work and in the workplace.
- Proven track record of building strong relationships with
multiple stakeholders in a persuasive, credible, and professional
- Strong organizational skills, attention to detail, and ability
to manage multiple projects simultaneously in a fast-paced,
- Strong communication and interpersonal skills, maturity,
tactfulness, good judgment, and ability to handle confidential
information with discretion.
- Ability to write high-quality financial narratives that support
financial spreadsheets and align with program reports.
- Advanced proficiency with Excel; proficiency with MSOffice
applications, including Word.
- Familiarity with online financial, grants and project
management software; preferably Intacct and Asana.
- Ability to work additional hours as needed.
CSPI, your food and health watchdog, is one of the nation’s
leading public health advocacy organizations with a 50-year record
of fighting for science in the public interest. We’ve led efforts
to win passage of many state and local policies to improve school
foods, put calories on chain restaurant menus and menu boards, and
remove sugary drinks from children’s menus. National policy
successes include the Nutrition Labeling and Education Act;
Healthy, Hunger-Free Kids Act; Food Safety Modernization Act; and
Food Allergen Labeling and Consumer Protection Act.
CSPI’s office is in Washington, DC. We are open to candidates
available to work in DC or remotely in the US. As part of CSPI’s
efforts to maintain a safe workplace for employees and visitors we
require all employees to be up to date with their COVID-19 vaccines
as soon as they are eligible, and the vaccine is available to
Diversity, Equity, and Inclusion
CSPI is committed to including and valuing diverse voices and
fostering a culture that ensures all staff feel a sense of
belonging and are encouraged to be their best selves. In that
spirit, each of us is committed to putting in constant work to live
up to our organization’s core values:
- We are inclusive. We seek to foster an
environment where all staff feel a sense of belonging and are
affirmed. We are not looking for everyone to think and look the
same. We actively welcome and value staff with different
experiences, backgrounds, attributes, abilities, and
- We are open. We are honest and direct in
how we communicate with each other in order to build trust and
integrity within our organization.
- We are accountable. We acknowledge and assume
responsibility for our actions.
- We are kind. We communicate and treat one
another in a respectful, generous, considerate, and compassionate
- We are collaborative. We work together for the
common good and shared success.
The salary range is $82,000 to $95,000, based on experience.
CSPI offers a comprehensive benefits package that includes: 3 weeks
of annual vacation leave; additional paid holiday leave between
December 24 and January 1; 8 weeks of paid parental leave;
excellent medical and dental insurance with CSPI paying a
significant portion of employee and dependent premiums; and a 3%
employer match contribution to the retirement plan after one year
Please utilize CSPI's Paylocity Applicant Tracking System (ATS)
to apply for the Grants & Contracts Manager position. You are
required to submit a resume and cover letter indicating relevant
experience and interest. The application deadline is
April 14, 2023.
CSPI is committed to building a team that represents a
variety of backgrounds, perspective, and skills and encourage
people of diverse ages, sexual orientations, gender identities and
expressions, disabilities, religions, races, ethnicities,
socioeconomic statuses, work, and life experiences to