Grants & Contracts Manager, DC or Remote

The Center for Science in the Public Interest’s legislative, advocacy, and regulatory campaigns work in partnership with communities as they explore innovative food and nutrition policy strategies at the local, state, and federal level. These campaigns are often grant-funded and CSPI serves as a re-grantor to community-based organizations to advance a just and equitable food environment and ultimately reduce the burden of diet-related diseases. 

CSPI is searching for a Grants & Contracts Manager to lead financial and grant management functions for all CSPI grants, including a multi-year grant from Bloomberg Philanthropies (BP) and associated subgrant contracts.  

This position oversees a wide range of project management tools, procedures, processes, and functions, and manages budgeting and reporting of all grants and subgrant expenditures. This position works closely with CSPI’s Program Manager, the Director of Development, Gift Officers, Finance Director, Chief Operating Officer, and reports to the Vice President of Programs.  

Essential Duties and Responsibilities 

Grant Management  

• Manage the financial allocations and reporting calendars for all restricted grants and funding. 
• Oversee grant project timelines, work-plans, milestone tracking, deliverable schedules, and reporting requirements.  
• Work closely with the program staff to monitor expenditures, payments, and reports to ensure both the grant and subgrants stay on budget. Shared responsibility for timely and accurate reporting of all grant-related expenditures in collaboration with the program and finance teams.  
• Develop quarterly financial reports for restricted grants using Intacct, CSPI’s accounting system, and lead ongoing budget management discussions with program staff. 
• Adjust budgets as necessary and work with Program Manager to identify the need for re-programming funds during the grant lifecycle.   
• Manage grants database and ensure records are accurate and complete; and generate reports on grant and major donor restricted funds.  
• Participate in the development of proposed deliverables for grant contract renewals. 
• Serve as the primary financial manager for the BP grant and associated subgrants, with the following responsibilities: 
• Develop processes and application forms for new subgrants, systems for operating competitive or invited requests for proposals (in consultation with program staff).  
• Manage a process for awarding subgrants.  
• Provide technical support to subgrantee applicants and grantees, including for reporting and compliance requirements.  
• Manage communications with subgrantees, including award letters, decline notices, grant agreements, contracts, and amendments. 

Contract Management 

• Provide training to staff on grants management and reporting requirements, including how to submit and code expenses and hours, and track lobbying.  
• Oversee grants management workflow processes and procedures and recommend improvements to systems and policies.  
• Work with Finance Director to maintain and suggest improvements to the systems for allocating personnel and expenses to all grant/restricted gift accounts in Intacct to improve the accuracy of expenditure tracking and provide a clearer picture of expenses charged to general CSPI funds and provide greater insights into fundraising needs.  
• Manage and maintain systems for salary allocations to grants/restricted funds, and update salary allocation tracker regularly.  
• In consultation with the Chief Operating Officer, ensure that contract-related processes are consistent, and that templates and contracts meet CSPI’s needs.  
• Manage CSPI’s C3 and C4 direct and grassroots lobbying disclosure tracking and reporting at the federal, state, and local level to ensure compliance with applicable laws. Review and revise as needed CSPI’s systems for tracking lobbying expenditures.  

Qualifications 

The ideal candidate would possess: 

• At least seven years of professional nonprofit grant administration experience. Experience managing large Foundation-funded grants preferred. 
• Project and budget management, accounting, and grant-reporting experience. 
• Strong financial analysis skills and ability to use data for informing strategic decisions.  
• Ability to evaluate, implement or modify systems and processes related to grant management. 
• Experience with working across teams in a positive, inclusive, collaborative, and strategic organizational culture. 
• Commitment to diversity, equity, and inclusion at the intersection of public health and social justice and ability to promote it throughout the work and in the workplace. 
• Proven track record of building strong relationships with multiple stakeholders in a persuasive, credible, and professional manner. 
• Strong organizational skills, attention to detail, and ability to manage multiple projects simultaneously in a fast-paced, results-driven environment.   
• Strong communication and interpersonal skills, maturity, tactfulness, good judgment, and ability to handle confidential information with discretion. 
• Ability to write high-quality financial narratives that support financial spreadsheets and align with program reports. 
• Advanced proficiency with Excel; proficiency with MSOffice applications, including Word. 
• Familiarity with online financial, grants and project management software; preferably Intacct and Asana. 
• Ability to work additional hours as needed. 

About CSPI 

CSPI, your food and health watchdog, is one of the nation’s leading public health advocacy organizations with a 50-year record of fighting for science in the public interest. We’ve led efforts to win passage of many state and local policies to improve school foods, put calories on chain restaurant menus and menu boards, and remove sugary drinks from children’s menus. National policy successes include the Nutrition Labeling and Education Act; Healthy, Hunger-Free Kids Act; Food Safety Modernization Act; and Food Allergen Labeling and Consumer Protection Act. 

CSPI’s office is in Washington, DC. We are open to candidates available to work in DC or remotely in the US. As part of CSPI’s efforts to maintain a safe workplace for employees and visitors we require all employees to be up to date with their COVID-19 vaccines as soon as they are eligible, and the vaccine is available to them.   

CSPI on Diversity, Equity, and Inclusion 

CSPI is committed to including and valuing diverse voices and fostering a culture that ensures all staff feel a sense of belonging and are encouraged to be their best selves. In that spirit, each of us is committed to putting in constant work to live up to our organization’s core values: 

• We are inclusive. We seek to foster an environment where all staff feel a sense of belonging and are affirmed. We are not looking for everyone to think and look the same. We actively welcome and value staff with different experiences, backgrounds, attributes, abilities, and perspectives. 
• We are open. We are honest and direct in how we communicate with each other in order to build trust and integrity within our organization. 
• We are accountable. We acknowledge and assume responsibility for our actions. 
• We are kind. We communicate and treat one another in a respectful, generous, considerate, and compassionate way. 
• We are collaborative. We work together for the common good and shared success. 

Compensation 

The salary range is $82,000 to $95,000, based on experience. CSPI offers a comprehensive benefits package that includes: 3 weeks of annual vacation leave; additional paid holiday leave between December 24 and January 1; 8 weeks of paid parental leave; excellent medical and dental insurance with CSPI paying a significant portion of employee and dependent premiums; and a 3% employer match contribution to the retirement plan after one year of service. 

To Apply 

Please utilize CSPI's Paylocity Applicant Tracking System (ATS) to apply for the Grants & Contracts Manager position. You are required to submit a resume and cover letter indicating relevant experience and interest. The application deadline is April 14, 2023.  

CSPI is committed to building a team that represents a variety of backgrounds, perspective, and skills and encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply.