Senior Grants Manager, Data for Health Initiative

Are you seeking an opportunity to bring your professional expertise to a global organization focused on re-imagining public health?

The Senior Grants Manager, Data for Health Initiative will be responsible for the contractual, financial, budgeting and reporting for the Bloomberg Philanthropies Data for Health Initiative (DFH). DFH is inclusive of four main projects each with their own respective budgets: Civil Registration & Vital Statistics (CRVS), Data Impact, Global Grants Program (GGP) and Cancer Registries. The Senior Grants Manager will work in close collaboration with the program team, the Finance Division, and external contractors and vendors. This position will also supervise the Grants Associate, Public Health Programs presently working in our Vital NY office.

Vital Strategies is committed to helping prevent the spread of COVID-19 and to protecting the safety of our employees. All U.S. employees will be required to be fully vaccinated unless the employee is approved for a reasonable accommodation due to a disability or a religious reason.
Vital Strategies is committed to building a diverse, equitable and inclusive (DEI) organization. We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive.

We welcome applications from people of all backgrounds and do not discriminate on the basis of race, color, religion or creed, gender, national origin, ancestry, actual or perceived age, physical or mental disability, veteran or military status, marital status, sexual orientation, predisposing genetic characteristics, alienage or citizenship status, gender (including gender identity or expression), partnership status, arrest or conviction record, status as a victim of domestic violence, status as a victim of sex offense or stalking, or any other basis protected by local, state, or federal laws.

Read about Diversity, Equity and Inclusion and Vital Strategies: https://www.vitalstrategies.org/diversity-equity-and-inclusion-at-vital-strategies/

About Vital:
Vital Strategies is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We currently work in 73 countries, supporting data-driven decision making in government, advancing evidence-based public health policies, and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, tobacco control, road safety, obesity prevention, overdose prevention, environmental health, vital statistics systems building and multidrug-resistant tuberculosis treatment research. Our programs are primarily concentrated in low- and middle-income countries in Africa, Latin America, Asia and the Pacific; the Overdose Prevention Program is our first initiative in the U.S. Please visit our website at www.vitalstrategies.org to find out more about our work.

This is a full-time position based in either our New York office, or the NY Tri-state, where a hybrid, 2-day-per-week office schedule is in place and expected. We are also open to DC-metro area. We offer highly competitive compensation and comprehensive benefits. The salary range for this position is $100,000 to $110,000 USD.

Duties And Responsibilities:

Financial Management - 

• Serve as the primary grants manager for all projects under DFH in the Public Health Programs division
• Provide scheduled financial donor reports/projections, budget submissions/authorizations, and respond to requests for financial information and support to audits;
• Create monthly cash flow reports, respond to subgrantee data requests, and develop fiscal year and reforecast expense budgets in collaboration with program teams.
• Work with the PHP Data Analyst to update Power BI budget dashboard reports and ensure accurate accounting of incurred commitments and expenses;
• Provide budget updates and projections to inform the business decisions of both project and divisional leadership;
• Ensure the accuracy, quality and timeliness of all financial transactions charged to the DFH grant portfolio;
• Review and submit all contractor invoices and consultant/staff expense reports to Accounting for payment processing, work with Accounting to troubleshoot any problems that arise with payment execution;
• Train DFH staff on financial procedures and budget codes to ensure submission of accurate reimbursements and expense reports.

Contracting - 

• Review and approve all assigned requisition forms and agreements in Vital Contracts, reviewing financial clauses, payment terms, financial reporting schedules, etc.
• Draft subgrants and subgrant amendments as requested by program staff;
• Conduct risk assessments, or reassessments, of subgrantee contractors as determined by internal risk management policy;
• Support program team in the negotiation of vendor agreements
• Provide orientation to vendors on matters related to payment and reporting terms included in their agreements and Vital invoice submission and requirements;
• Review all independent contractor and service provider requests for fee revision due to local currency exchange rate or inflation increases and make recommendation to contract managers;
• Review and reconcile financial reports from contractors, ensure they are completed according to grant reporting requirements, and submitted in a timely manner;

General - 

• Assist the Director of Grant Management and Administration to ensure portfolio compliance with donor regulations and internal policies and standard operating procedures;
• Keep abreast of, interpret, and provide guidance to assigned program staff on donor and organizational regulations and policies; educate staff on contract compliance and operational topics.
• Update standard operating procedures specific to DFH overall or specified project[s] within the DFH grant portfolio;
• Provide support to Program, Finance and Development teams to generate new grant budget proposals with scope of work related to the DFH grant portfolio;
• Support the director in the review and development of financial standard operating procedures;
• Perform other duties as assigned.

Qualifications:
Education and Degree - 

• Bachelor’s degree in finance, business management or a related field preferred

Skills and Abilities - 

• High attention to detail and accuracy
• Advanced expertise in MS Excel including proficiency in using pivot tables, V-lookups
• Ability to multi-task, provide courteous team support
• Strong skills in establishing work priorities and timely meeting of deadlines and milestones
• Able to communicate with varied audiences in a clear and credible manner.
• Able to communicate complex issues with varied audiences in a clear and credible manner.
• Ability to build strong, ongoing, impactful relationships at all organizational levels and across a diverse range of cultural, generational, ethnic, racial, educational, and social backgrounds
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

Experience:
Required - 

• Staff supervision experience
• Minimum 9 years of professional experience in a related field
• Demonstrated experience in creating grant-related budgets and proposal budgeting
• Experience in working with global teams in multiple time zones
• Experience managing varied donors and federal grants (USAID, DOS, NIH, CDC etc.)

Preferred - 

• Grant close-out experience
• Minimum of 7 to 8 years of experience in accounting, audit, donor, and sub-grantee management