About the position. The
Receptionist/Administrative Assistant is responsible for projecting
a positive, professional, and welcoming demeanor to the Trust’s
visitors and callers. This position provides a variety of
administrative support services and reports to the Board and
Executive Assistant to the CEO. As Receptionist/Administrative
Assistant, this critical position shares in the collective
commitment of Piper Trust to positively impact communities in
Maricopa County. This position is an on-site position and does not
qualify for hybrid work.
Responsibilities will include, but are not limited to:
- Answer phones, greet visitors, and open/sort mail.
- Prepare/maintain guest badges and visitor log.
- Provide a range of administrative assistance such as: schedule
meetings, prepare agendas; copy/assemble meeting materials; assist
with contact database updates; assist with meeting logistics.
- Schedule Federal Express, UPS, and special courier deliveries;
order office/kitchen supplies.
- Track/organize and submit invoices or credit card charges.
- Assist with logistics for all Trust-related events such as:
prepare/assemble event materials, prepare/organize name tags, track
attendance, organize and place food/catering orders, etc.
- Oversee and track RSVPs for monthly Piper 101 sessions.
- Coordinate meeting requests with Facilities and Technology
Coordinator for various internal and external events.
- Provide a range of administrative assistance in support of
Piper Trust initiatives such as Read On Arizona (ROA) and Eyes On
- Maintain inventory of Piper Trust Biographies and other
- Update/maintain staff phone list/ directory, receptionist desk
manual, and catalog of Piper Trust internal library.
What you need. To be a hero in this
organization, the Receptionist/Administrative Assistant will
- Minimum of five years administrative experience required.
- Excellent knowledge of multi-line phone systems and routine
- Excellent interpersonal and organizational skills.
- Proficiency in Microsoft Office; Word, Excel, and Outlook.
- Self-motivation to take initiative in all areas of
- Ability to be flexible and solution oriented. Attention to
detail, strong follow through, and superb skill at being organized
amidst multiple projects and deadlines.
- Maturity and sensitivity to work with diverse personalities in
a highly collaborative team environment.
- Commitment to the purpose of Piper Trust with attributes of a
- Ability to work in an open space and adapt to changing
environments and techniques.
- Knowledge about nonprofit organizations is a plus.
About Virginia G. Piper Charitable Trust.
Honoring the legacy of Virginia Galvin Piper, Virginia G. Piper
Charitable Trust supports organizations that enrich health,
well-being, and opportunity for the people in Arizona. The Trust
concentrates its efforts in six areas: Arts and Culture, Education,
Healthcare and Medical Research, Older Adults, and Religious
Organizations. Since the Trust began awarding grants in 2000, it
has invested more than $700 million in local nonprofit and