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Assistant Director, Trustee Relations

Employer
Dana-Farber Cancer Institute
Location
Massachusetts, United States
Salary
Salary Commensurate with experience
Closing date
Jun 13, 2023

Assistant Director, Trustee Relations

Dana-Farber Cancer Institute

Brookline, MA

Full Time

The Assistant Director, Trustee Relations, Office of the Senior Vice President is responsible for the coordination of activities, operations, and planning related to the Board of Trustees and their intersection with the Division of Philanthropy. The position handles details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced environment. The Assistant Director independently manages multiple tasks and projects with competing priorities and deadlines, screens and prioritizes communications and opportunities from external and internal sources and organizes and maintains administrative processes.  The Assistant Director spearheads Trustee Relations projects within the office and oversees all aspects of the Trustee Philanthropy Committee and other Trustee business related to Philanthropy including tracking of patient referrals. Responsible for assisting the entire Division with reaching financial goals.

Embody Dana-Farber’s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute.  Foster an ethical, positive, results-oriented culture founded on open communication. 

Dana-Farber is pursuing an ambitious, multi-year fundraising effort to change the future of cancer research and care: The Dana-Farber Campaign. This $2 billion campaign is the largest in the Institute’s history and one of the largest ever in the U.S. focused solely on cancer. Philanthropy raised through The Dana-Farber Campaign will accelerate the Institute’s strategic priorities by supporting revolutionary science, extraordinary care, exceptional expertise, and essential opportunities—helping us prevent, treat, and Defy Cancer. 

Application Requirements: 

Resume and cover letter required with application submission.

Primary Duties and Responsibilities:

General:

  • Serve as the liaison and primary contact between the Board of Trustees, Chair of the Trustee Philanthropy Committee, and Division of Philanthropy.
  • Manage agenda development, meeting logistics, and communications, including PowerPoint presentations, for meetings including Trustee Executive Committee, Trustee Philanthropy Committee, Trustee Strategy Group, Trustee Governance, Committee, Campaign Cabinet, and others.
  • Maintain confidentiality of the office.

Trustee Relations:

  • Manage content for the monthly electronic newsletter for Trustees in partnership with the Philanthropy Communications team.
  • Organize and serve as the lead, in partnership with the Senior Vice President of Philanthropy, for quarterly Trustee Philanthropy Committee meetings annually.
  • Work with Prospect Research to assist in the annual review of Trustee board committee assignments and provide materials for annual consideration of new trustees through the nomination process.
  • Run the monthly Trustee Strategy Group meeting to manage all aspects of Trustee Relations with the Senior Management team.
  • Plan and execute annual orientation program and mentor program for new board members with the Administrator to the Board of Trustees and Governance Committee.
  • Collaborate with Donor Relations to plan and execute Trustee-only events such as science tours, luncheons, and small-group gatherings and receptions.
  • Train all new Philanthropy employees on Trustee procedures for the Division of Philanthropy.
  • Coordinate with Business Units that manage trustee relationships and Donor Relations on gift strategies, solicitations, and stewardship.
  • Coordinate with Assistant Vice President of Annual Giving for Trustee Annual Fund solicitations.
  • Partner with the Campaign team and the Vice President of Principal and Major Gifts on progress reporting and other projects related to the Trustee Campaign.
  • Work with the Fiscal & Regulatory Management and Information Services teams on all Trustee-related reporting needs.
  • Oversee the maintenance of accurate Trustee records.
  • Communicate and coordinate all Trustee-related activities with the Administrators to the President and Board of Trustees.

Supervisory Responsibilities:

Reports to the Senior Administrative Director, Office of the Senior Vice President. Independent decision-making must be used in making meeting arrangements and supporting organizational systems.

Minimum Job Qualifications:

GED or high school diploma required; Bachelor’s degree preferred. 5-7 years of equivalent work experience required. Excellent written and effective verbal communication skills are required. Ability to prioritize and manage multiple tasks and work collaboratively with a variety of personalities. 

Knowledge, Skills, and Abilities Required:

Significant computer skills including but not limited to all Microsoft Office Suite products, including mastery of Excel and PowerPoint, Microsoft Teams, Microsoft Outlook, skill at using internet sites and resources to retrieve and provide various information. Must be able to handle all situations and documentation in a highly confidential and professional manner. Must have the ability to exercise good judgment and be comfortable and confident working with senior Institute and Philanthropy leaders.

This position will be expected to communicate with donors and a variety of constituents, vendors, and other individuals and representatives. Flexibility, no day is the same, the nature of the work requires adaptability and constant change.

Patient Contact:

No.

Working Conditions:

This position is considered remote, up to 1 day in the office at 10 Brookline Place, Brookline, MA each week. Evening work (attendance at meetings and events) may be required. DFCI guidelines state that employees must reside in New England: Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, or Vermont.

Division Of Philanthropy Inclusion, Diversity, & Equity Commitment Statement:

We’re stronger together.

In the Division of Philanthropy, we believe in the power of different voices. We encourage authenticity and diversity in every individual within our community. Our collective voices – donors, volunteers, staff, and patients alike – allow us to work together towards a world without cancer. Committed to being a place of inclusivity, belonging, and change, these are our core values. 

DFCI DISCLAIMER:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.

DFCI offers a competitive benefits package including generous healthcare and retirement plans, at minimum 3-weeks’ vacation time in addition to 10 paid holidays, a flexible work environment, and work/life balance. We also provide an array of professional development opportunities. *

*All benefits subject to Institute changes

We’re hiring! Learn more (https://careers.dana-farber.org/division-of-philanthropy.html) about working in the Division of Philanthropy and view all open positions.

For more information and to apply, please visit: https://careers.dana-farber.org/assistant-director-trustee-relations4

About Dana-Farber:

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.

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