Alumni Relations & Development (ARD) engages alumni (~190k),
current students, parents and friends of the University through
intellectual, professional and social activities on campus, around
the world and online. ARD raises $550 Million annually to support
faculty and researchers, practitioners and patients, and students
and programs across the University. Our work supports priorities in
every division, school, department, and institute.
The ARD team of the Physical Science Division (PSD) serves as
part of the Sciences and Organizations fundraising team at the
University of Chicago, tasked with raising money for the Dean’s
priorities in the PSD, as well as supporting departmental needs for
Astronomy & Astrophysics, Chemistry, Computer Science,
Geophysical Sciences, Mathematics, Physics, and Statistics. The
team engages in alumni relations activities; manages a portfolio of
donors and prospects to the Division; and works with colleagues
across ARD to broaden the exposure of the PSD to the alumni and
friends of the University of Chicago.
This position has a hybrid work schedule which includes weekly in
office presence located in Hyde Park at 5235 South Harper
The Assistant Director of Leadership Annual Giving is a key
member of the Physical Sciences Division development team, who
possesses a keen understanding of the principles of fundraising and
the PSD Dean’s priorities and strategic vision. Reporting to the
Director of Development, the assistant director is responsible for
the identification, qualification, solicitation, and stewardship of
prospective donors, while building a robust pipeline of future
major gift donors. The Assistant Director also participates in the
team’s strategic planning and program management, as well as meets
individual annual visit and solicitation goals.
The job implements programs designed to meet fundraising goals for
contributed income with moderate guidance. Helps build
relationships with alumni, faculty, administrators and
organizations with potential to make gifts at the instruction of
others. Executes communication strategies for projects.
Drives and supports PSD activity for Leadership Annual Gifts.
Reports to and coordinates this activity with the PSD director of
development. Identifies, cultivates and solicits prospective donors
who have the capacity to make financial commitments of $2,500 to
$100,000 or more.
Qualifies new prospects. Determines creative cultivation and
solicitation strategies. Arranges for prospects to meet with
appropriate University staff and faculty. Plans and executes a
local strategy to affiliate alumni donors with long-range potential
for major gifts.
Builds and manages a portfolio of individual prospects and
donors with an annual fundraising goal.
Organizes and executes donor visit preparation, follow up, and
trip planning for self, the PSD DOD, Dean, and others, which
includes partnering with PSD and ARD staff to generate briefings,
proposals, solicitation plans, gift documentation, and gift
Develops solicitation strategy and writes compelling fundraising
proposals. May collaborate with the communications team for
proposal content or format.
Ensures that individual prospects are acknowledged in a timely,
personalized, and expert manner. Researches and prepares
stewardship reports for donors. Coordinates stewardship efforts
with the donor relations team.
Focuses on keeping PSD prospects and donors involved and
informed of ongoing projects, developments, and advancements at the
University. Collaborates with staff throughout ARD to increase
leadership annual gift activity on behalf of the PSD
Works closely with the Director on implementation of PSD’s
alumni relations programming, including Reunion and regional
engagement. Links current donors and friends with events such as
lectures, symposia, conferences, and public forums.
Assists in the development and execution of strategic events,
including alumni engagement activities and cultivation events for
both current and prospective donors.
Seeks opportunities for professional development that will
enhance job performance including attending webinars, seminars,
building networks within the University and with colleagues at peer
Writes timely and strategic correspondence to advance
Works with others to maximize prospective donor cultivation.
Performs other related work as needed.
Minimum requirements include a college or university degree in
Minimum requirements include knowledge and skills developed
through 2-5 years of work experience in a related job
Experience in nonprofit management, development, alumni
relations, marketing, public relations, sales or similar
professional work experience.
Knowledge of managing gift prospects.
Experience in prospect management or prospect
Technical Skills or Knowledge:
Demonstrated skill and knowledge of, or ability to learn
quickly, the internal workings of the University as well as the
technology tools available to the Office of Alumni Relations and
Development, including the University's donor relationship
management system and the Microsoft Office Suite.
Outstanding interpersonal and communications skills
characterized by the ability to listen, to speak, and to write
Manage confidential information with discretion and tact.
Act with integrity, professionalism, and confidentiality.
Work collegially and collaboratively in a team setting.
Prioritize multiple projects and independently follow through
This position has a hybrid work schedule which includes weekly
in office presence.
Standard office environment.
Travel to campus and/or non-campus locations for University
Work evenings and weekends as needed.
This position is located in Hyde Park at 5235 South Harper
When applying, the document(s)
MUST be uploaded via the My
Experience page, in the section titled
Application Documents of the