Location: Flexible global location,
Reporting to: Executive
Annual salary: $100,000 – $150,000
USD. Salary is offered based on experience and location, adjusted
based on the cost of labour for the country in which the candidate
resides. Candidates must have the right to work in the country they
are applying from.
Contract type: Permanent
Working hours: Full-time
Candidate level: Executive
Emergency Collaboration Group (CECG) is a regranting
collaboration made up of some of the world's largest climate
philanthropic funders. We use our convening and philanthropic power
to facilitate stronger collaboration, coordination, and campaigning
from the global climate movement in pursuit of increased climate
action around the UN climate talks and other international summits.
CECG is fiscally sponsored by Rockefeller Philanthropy Advisors
(RPA), a 501(c)(3), as a Sponsored Project within its
Purpose of role
We are seeking a highly experienced and passionate Operations
Director who can lead and improve CECG’s systems, processes,
internal communications, and guidance across the organization. The
Operations Director will work closely with the Executive Director
to ensure that the CECG team operates efficiently, effectively, and
ethically. The Operations Director will manage a small operations
team and oversee various functions such as finance, human
resources, legal, compliance, grant processing, technology, data
management, and administration. The Director will also be
responsible for holding the relationship with our fiscal sponsor,
RPA, to ensure a genuine, seamless, and efficient partnership. This
is a full-time director-level role in the heart of a growing
organization that is focused on leveraging philanthropic impact
around the calendar of key international climate meetings.
CECG’s small but growing team operates collaboratively and
flexibly, with sometimes overlapping responsibilities. Within this
context, the Operations Director will work with the Executive
Director to provide leadership and support to team members while
taking responsibility for ensuring first class operations across
the organization. They will line-manage a number of staff –
currently two Operations Managers who manage two Operations
Assistants – and will take responsibility for the following:
Operational planning and implementation:
- Act as a thought partner to the Executive Director to support
and implement CECG’s strategic framework. Oversee the operational
systems that support CECG’s programme and grant making strategies,
in conjunction with CECG staff and CECG Donor Foundations.
- Advise the Executive Director on all aspects of organizational
development and, where delegated, lead development or change
processes to support CECG’s organizational journey.
- As appropriate, work with field partners to share expertise,
experience, and best practice around operations and organizational
development, fostering mutual support with peers and partners.
- Oversee financial systems, procedures, and internal controls in
conjunction with CECG’s fiscal sponsor, Rockefeller Philanthropy
Advisors (RPA), and the Executive Director.
- Lead the organization’s budgeting, financial planning, and
projections, in consultation with the Executive Director, enabling
the organization to achieve its objectives while remaining
- Oversee financial reporting and analysis, with timely and
accurate reporting to the donor advisory board and other key
- Oversee relevant team members and systems, and monitor and
support the fiscal sponsor, to ensure that grant and vendor records
are maintained with required and appropriate documentation,
payments are processed on time, and necessary approvals are in
People and culture:
- Support the Executive Director in striving to continually
improve working culture and conditions including team members’
work-life balance, sense of belonging, and job satisfaction.
- Develop and oversee personnel and organizational policies in
collaboration with the Executive Director, including organizational
training to ensure core competencies and skills across the
- Provide input and guidance to staff, including support for
career development and individual training needs; ensure
best-practice management of confidential and sensitive personnel
- Monitor and supervise operational contractors and ensure fair
practices in our relationships with consultants.
- Oversee recruitment, onboarding, communication, and policy
development that promotes equity, diversity and inclusion, and that
supports the integration of new staff and the retention and
satisfaction of existing staff.
Systems, technology, and data management:
- Maintain and improve key systems, tools and technology;
continually identify and act where processes and practices should
be updated or formalised.
- Work in partnership with CECG’s fiscal sponsor, Rockefeller
Philanthropy Advisors (RPA), to oversee grant dispersal and
- Oversee and improve project and knowledge management systems,
e.g., grants & vendor management, CRM, finance, accounting, and
- Manage tech vendors and ensure systems (e.g., website, event
management, data storage, CRM etc.) are secure, well maintained,
and tailored or integrated for best fit.
- Develop and maintain efficient, effective data systems,
information security, and data protection.
The following offers an aspirational view of our ideal candidate
profile; however, we encourage applications from candidates with a
wide range of experiences and backgrounds, especially those from
- 10 years of management-level experience across diverse
international business/NGO operations.
- Substantial experience in non-profit accounting, budgeting, and
- Experience developing operational policies, processes, and
- Experience implementing diversity, equity and inclusion
policies and programming.
- Experience in philanthropy, fundraising, and grant making, and
with associated legal requirements for grant making from the
- Excellent written and verbal communication skills in English
are essential, other languages are an asset.
- Excellent collaborative, managerial, and facilitation
- Excellent time-management skills and the ability to manage
multiple staff and work streams.
- Highly organised and skilled at strategic forward planning and
- Demonstrable passion and commitment to working on the climate
- Experience implementing automation and innovative
- Experience working with Fluxx and/or equivalent grant
- Experience in a virtual office, and with an international team
across multiple time zones.
- Intermediate Excel and maths skills.
- Demonstrable passion and commitment to solving climate change
and knowledge of international climate change policy.
- This will be a full-time (40 hours/week) remote role operating
preferably with EST hours but will require considerable time
collaborating with staff and stakeholders in multiple time
- Staff in the US are employed by Rockefeller Philanthropy
Advisors; benefits include healthcare, a 401(k)-matching program,
and 5 weeks of paid time off.
- CECG is committed to providing equivalency of salary and
benefits across its global team and maintaining a sustainable and
positive working environment for all team members.
- CECG is committed to diversity, equity and inclusion and
encourages applications from people of all backgrounds,
particularly underrepresented groups. Please note that the
successful candidate may undergo reference checks prior to starting
To apply for the post
Please send a letter of application, no more than one page,
outlining your motivation for the job and when you would be able to
start with your CV/resume, maximum two pages in English and in
strict confidence by email only to Ruth Gardner at email@example.com.
Please ensure that they are sent as pdf documents with the
titles “your name cover letter” and “your name CV” Please put “CECG
– Operations Director Philanthropy” in the email subject line. Also
please let us know where you saw the post advertised.
The deadline for applications is Sunday 18th June
Daryl Upsall International actively promotes equality,
diversity and inclusion. In recruiting candidates, we seek
candidates with the proven skills required; irrespective of race,
gender, religion or belief, age, disability or sexual