This job has expired

Assistant Director of Advancement Operations

Colby College
Maine, United States
Salary Not specified
Closing date
Jul 5, 2023
Job Description Department:

Advancement Operations

Pay Rate Type:


Employee Type: Job Summary:

College Advancement
Full-Time, Exempt, Salaried, Administrative Staff Appointment

The assistant director of advancement operations will serve as a functional/technical liaison and develop, enhance, and execute data requirements for engagement and fundraising efforts consistent with existing systems and policies and procedures.

The assistant director reports to the director of advancement operations and works closely with various members within the Division of College Advancement to create mailing lists and associated data used to track constituent engagement and fundraising results. The successful candidate will have proven skills and experience in project and data management. We encourage inquiries from candidates who will contribute to the diversity of our college, including its cultural and ethnic diversity.


·       Perform regularly and consistently at high level of productivity on multiple priorities related to creating recipient lists for fundraising appeals, non-appeal communications, and event invitations.

·       Create lists of constituent data that meet highly specific criteria for the purposes of fundraising or invitations to events.

·       Monitor data integrity and collaborate with co-workers to correct information in a timely manner.

·       Record mailing and delivered email receipt data in the Raiser’s Edge system to track constituent engagement.

·       Oversee project calendar to ensure data projects are on time and complete.

·       Serve as event data operations manager; manage event functions such as event setup in development database, event registration forms, and coordinate mailing lists for print and email invitations. 

·       Provide ongoing training for staff related to data and event request process.  

·       Update third-party systems to ensure most up-to-date information is available for use.

·       Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.




·       Bachelor’s degree or the equivalent in education and experience

·       Minimum 1-3 years of experience working with relational databases, online communities, and/or coordinating events using online software tools preferred.

·       Prior experience using the Raiser’s Edge/NXT preferred.

·       Creative, flexible, energetic, strategic, and technically savvy thinker and communicator

·       Prior experience working in higher education development, customer relations, or not-for-profit environments.

·       Demonstrated capability to balance multiple priorities in a deadline driven environment.

·       Strong organizational skills; high degree of energy and initiative; demonstrated accountability for assignments and goals; superb attention to detail; and a commitment to excellence.

·       Thorough command of English grammar, punctuation, and spelling, as well as the ability to communicate and interact effectively at all levels of the organization.

·       Ability to work independently and as a member of a team, establish priorities, and work collaboratively as a member of a diverse community.




Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.


This position is located in downtown Waterville. General open office environment. Position involves sitting, although frequent movement is necessary. Computer usage involving repetitive hand/wrist motion is also necessary. Occasional weekend and evening hours required.



Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. A review of applications will begin immediately and will continue until the position is filled.[JW1] 



Founded in 1813, Colby is one of America’s most selective colleges. Located in Waterville, Maine near the banks of the beautiful Kennebec River, Colby College is one of the nation’s top liberal arts colleges. Colby’s focus on innovative and leading-edge programs that complement the traditional liberal arts—in areas such as artificial intelligence, data science, genomics and computational biology, climate change and the environment, the arts and humanities, public policy, and performance studies, distinguish Colby from other schools of its size. Colby extends its reach, impact, and opportunities through external partnerships with globally recognized laboratories and medical facilities, arts organizations, and a wide array of business partners. The campus boasts beautiful new facilities including the Harold Alfond Athletics and Recreation Center, a best-in-class complex that has become a center for student activity; the Paul J. Schupf Art Center, a downtown community-based arts building; the forthcoming Gordon Center for Creative and Performing Arts, which includes a start-of-the-art performance hall, studios, screening rooms, and a grand community space (opening in 2023). The College recently established the Island Campus in mid-coast Maine after acquiring the Allen and Benner Islands, once owned by the Wyeth family, to offer Colby students unique and timely cross disciplinary research opportunities in a range of academic disciplines, including the marine sciences and the arts.


Over the last seven years applications for admission have more than tripled, making Colby one of the most sought-after colleges in the country. The College’s unyielding commitment to diversity and inclusion is evident in its rapidly changing student population. In recent years Colby has doubled both the number of enrolled Pell-eligible students and the number of enrolled students of color. Colby students, who come from throughout the U.S. and more than 70 countries, demonstrate unprecedented highs on every measure of academic achievement. Investments in financial aid (a 111 percent increase since 2014, to $58.6 million annually) and new programs are ensuring that all members of the community can thrive in this dynamic environment. Colby has raised $700 million toward its $750 million Dare Northward campaign goal, which was the largest campaign goal for a liberal arts college when it launched in 2017. Since 2014, the College’s net assets have doubled to more than $2 billion, its record of fundraising has moved to the very top tier of liberal arts colleges, and it has rapidly expanded its faculty and staff to allow for new areas of inquiry, scholarship, and teaching, and to support record enrollments. 


Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.


For more information about the College, please visit our website:

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert