Founded in 1930, the Institute for Advanced Study (IAS) is one
of the world’s leading centers for basic research, serving as a
model for protecting and promoting independent inquiry and
underscoring the importance of academic freedom worldwide.
Reporting to the Director of Advancement Services, the Associate
Director of Prospect Management and Research provides critical
support to the Institute’s fundraising efforts. The Associate
Director will serve as an integral resource for identifying,
cultivating, soliciting, and stewarding donors and prospective
donors by providing standardized assessments of philanthropic
capacity and interests; preparing complex briefings and donor
profiles for meetings and events; tracking donors and prospects
through a well-defined solicitation cycle; and identifying new
sources of funding in alignment with IAS priorities.
Position Duties and Responsibilities
Prospect research and analysis
- Compile and analyze data from a broad range of sources in order
to apply a standardized assessment of the philanthropic capacity
and interests of key donors and prospects.
- Both proactively and in response to requests from the Chief
Development Officer and other development colleagues, prepare
confidential and thoroughly researched profiles, reports, and
briefings tailored creatively and thoughtfully to the needs of a
variety of audiences, including prospect managers, the Institute
Director, and Board of Trustees.
- Collaborate with Development colleagues in the compilation of
donor lists for appeals, stewardship material, and other regular
and ad-hoc reports and communications, including stewardship
reports, invitation lists for events, and the annual report.
- Assist appropriate members across the IAS community in proper
due diligence on current and potential donors, ensuring that all
gifts accepted by IAS reflect favorably on the Institute.
- Ensure key prospect data is collected and accurately entered
into the database.
Identification of new prospects and funding
- Proactively identify new funding opportunities for annual
giving, planned giving, and major gifts, in alignment with the
evolving priorities of IAS.
- Identify and track key relationships between the existing IAS
community and prospective new sources of support.
Portfolio management (20%)
- Collaborate with prospect managers to optimize prospect
pipelines by providing appropriate analysis and actionable support
to inform prospect strategies, including participating in regular
prospect strategy meeting with key stakeholders.
- Track the development of the donor relationship through a
standardized solicitation cycle, ensuring that prospect information
recorded in the database is consistent and in alignment with
- Work with the Director of Advancement Services to refine and
communicate systems, policies, and procedures for efficiently
tracking donors and prospects.
Subject matter expertise and professional
- Via courses, webinars, and professional conferences, serve as
resident prospect research expert and administrator for all
research tools and subscriptions, staying abreast of emerging
features and tools to optimize data gathering and workflow.
- Regularly conduct primary and secondary research on best
practices and trends in fundraising research, data management, and
reporting, including IRS charitable giving guidelines, ethical
intelligence-gathering techniques, and the protection of donor
All other duties and responsibilities as assigned by
the Director of Advancement Services
- Superior quantitative analysis and strategic thinking
- Customer service orientation with the ability to forge
productive relationships throughout the department and across the
Institute, fostering teamwork and collaboration to achieve
- Exceptional organizational, written, oral, and presentation
skills. Adept at presenting data clearly and concisely using a
variety of platforms to meet the needs of a wide range of
- Experience prioritizing multiple projects simultaneously and
meeting tight deadlines with flexibility, attention to detail, and
grace under pressure.
- Knowledge of best practices in fundraising and prospect
research, with the ability to recommend new systems in response to
a rapidly changing field.
- Ability to maintain strict confidentiality and handle sensitive
information and material in a discrete manner.
- Exceptional proficiency with standard office technology,
including database management software and Microsoft Office.
Education, Experience and Knowledge
- Bachelor’s Degree or equivalent required.
- A minimum of 5 years of relevant experience required.
- Prior experience in prospect research and associated tools and
platforms strongly preferred.
- Experience in Raiser’s Edge preferred.
- Must be able to remain in a stationary position for prolonged
periods of time.
The Institute for Advanced Study retains the right to change or
assign other duties to this position.
To perform this role successfully, an individual must be able to
perform each essential job duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform essential job functions.
The Institute for Advanced Study is an equal opportunity
institution encouraging a diverse pool of applicants. We
believe in the inherent value of diversity and equal opportunity,
recognizing that a truly diverse workforce will bring a wider array
of perspectives, as well as more innovative and effective
solutions, to the organization. As a community
dedicated to intellectual inquiry, we are resolutely committed to
the values of diversity, equity, and inclusion.
We offer a competitive salary and benefits package which
includes subsidized health and dental insurance, an excellent
retirement plan, and a generous paid time off