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Assistant Director of Donor Engagement

University of Florida Foundation
Florida, United States
Salary Commensurate with experience
Posted Date
Sep 9, 2023

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Position Type
Fundraising, Donor Relations, Other Fundraising
Other Fields
Employment Type
Full Time

The Assistant Director of Donor Engagement is a highly visible and responsible position that provides communication and project management support to various members of the Donor Relations team and represents the office to a diverse constituency.  Reporting to the Director of Donor Engagement, the incumbent will provide substantial support to acknowledge and thank donors in a timely, meaningful and personal manner.

Donor Engagement Support

  • Partner with the Donor Engagement lead to develop, manage and execute impact communications targeted for individual high-level donors.
  • Work with Departmental Team Leads to plan and develop special event concepts, plan detailed programs targeted at key donor audiences.
  • Assist the Donor Engagement lead in executing custom stewardship initiatives at the request of UFF Leadership, including special campaign related gifts and volunteer/board recognition.
  • Provide liaison functions across Development and other University constituencies to identify and create stewardship deliverables and engagement opportunities that showcase the impact of donors’ philanthropy.
  • Develop and implement stewardship strategies and communications, including personalized communications, web-based information and social media around key UFA priorities, such as UF’s Giving Day.
  • Respond to the special needs and requests of donors.
  • Assist Donor Engagement and Donor Programs teams with program strategy, planning and execution support such as appropriate development and editing of content and internal education/awareness initiatives.
  • Manage the inauguration delegates initiative by handling communication with the President’s Office, researching and identifying appropriate delegates as needed, working with development officers, and overseeing general logistics.


  • Ensure that donors to the University are thanked appropriately, professionally, and accurately according to gift levels, donor history and across special circumstances.
  • Assist with writing, editing, collation and execution requirements of the annual endowment reporting process.
  • Ensure timeliness of acknowledgments through appropriate tracking methods; ensure departmental correspondence adheres to industry best practices and recommended turnaround times.
  • Design and implement donor surveys for the purpose of refining and improving donor recognition and donor communication practices; utilize results to help design and execute programmatic changes as needed.
  • Collaborate with Donor Relations coworkers to provide strategic direction for individual and group projects designed to enhance the donor experience. 
  • Assist on special communications projects such as newsletters, books and reports.
  • Provide ongoing education for internal partners on "best practices" in donor relations and engagement.

General Communications

  • Achieve operational objectives by contributing information and recommendations to strategic plans and reviews; prepare and complete action plans; implement production, productivity, quality, and customer-service standards, resolve problems, identify trends, determine system improvements and assist in implementing change.
  • Develop, coordinate, manage, and execute special project activities and timelines.
  • Prioritize multiple assignments and plans and executes strategies to work independently and under limited timeframes to meet deadlines.
  • Prepare one-pagers and reports as requested by the Donor Engagement lead, insuring accuracy of data and clarity of presentation.
  • Assist with implementing project protocols, templates and procedures.
  • Assist with the collection, analysis and display of data in charts, tables or other format.
  • Write/edit reports, briefs, research papers and other materials.
  • Contribute to regular brain storming on innovative, unique and personalized stewardship and engagement experiences.
  • Serve as a liaison to donor relations and stewardship representatives across campus, providing ongoing “best practices” in donor relations.
  • Research and communicate emerging trends and best practices in donor engagement and stewardship
  • Minimum Requirements: 
    Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and one year of relevant experience.

    Please note this position closes on the UF jobs page on October 8, 2023. All application materials must be submitted on the online system before 11:55 pm EST.

    Please contact Jen Oates-Blair at for questions or more details.

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