Director of Grants Administration

Massachusetts Bay Community College
Massachusetts, United States
$85,000.00 - $95,000.00
Closing date
Oct 12, 2023

View more

Position Type
Programs, Grant Administration
Employment Type
Full Time

MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development.

Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community.

Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts.

Position Summary:

The ideal candidate will join a vibrant and inclusive educational community and have a desire and ability to work with a diverse population.  The Director of Grants Administration directs and manages the grant post-award processes and ensures regulatory compliance by strengthening the management of grant-funded projects. This position works closely with grants development staff, principal investigators, fiscal and HR staff, grant program officers, and others throughout the implementation of grants awarded to the College.

Key Responsibilities and Duties:

  • Serve as the subject matter expert and primary contact at the College for post-award grant administration;
  • Monitor completion of programmatic requirements of grants, which includes adherence to deadlines, fidelity of work plan, monitoring of timely and appropriate expenditures, and requesting amendments and extensions, if necessary;
  • Work with principal investigators, program directors, and administrators to communicate and comply with funding terms and conditions for all post-award implementation and reporting;
  • Supervise, direct, and evaluate assigned staff;
  • Serve as the primary contact at the College for negotiating awards, completing no-cost extensions, facilitating carryover funds, changes in key personnel, and other project modifications;
  • Coordinate grant budget awards with the Fiscal Affairs Office;
  • Process award documents, draft sub-agreements, memoranda of understanding, and similar documents;
  • Facilitate a smooth transition of grants from development to implementation and from evaluation to closeout, including assisting with startup, evaluation, and closeout of grant funded projects;
  • Provide grants management training and guidance to principal investigators, and administrators to facilitate grant projects within an ethical and appropriate compliance framework;
  • Analyze, interpret, and apply federal, state, and local government and private funder statutes, rules, and regulations regarding grant administration;
  • Establish the College’s grant policies and procedures to adhere to federal and state regulations including creating and regularly updating the Grants Management Handbook;
  • Develop materials and provides training and oversight to facilitate the preparation of reports and documentation required by grantors;
  • In collaboration with the Fiscal Affairs Office, ensure compliance with agency requirements regarding disbarred vendors, purchasing regulations, equipment inventory, and closing documents, including grant reports;
  • In coordination with the Fiscal Affairs Office, respond to audit requests for grant-related reports, documentation, and questions;
  • Coordinate internal programmatic grant audits to ensure compliance;
  • Prepare and distribute reports as required, including completion of quarterly checkpoint reports to ensure that all recordkeeping, reporting requirements, and restrictions are met;
  • Work with other departments, monitor in-kind obligations and time and effort reporting;
  • Perform other duties as assigned.

Commitment to Equity:

  • Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;  
  • Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality; 
  • Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion; 
  • Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives; and  
  • Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion.   

This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.

All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.

Required Qualifications:

  • Bachelor's degree in Public Administration, Business Administration, Accounting or closely related field;
  • Three (3) years’ experience and/or training in grants/contracts administration management, and financial management, accounting, or related field;
  • Comprehensive knowledge of Federal laws and guidelines for administration of Federally funded grant projects including OMB Circulars and EDGAR;
  • Demonstrated knowledge of Federal, state, and local laws, regulations, and requirements that govern grants administration;
  • Demonstrated ability to manage multiple projects concurrently under deadline pressure and changing priorities;
  • Ability to define problems, collect data, establish facts, and draw conclusions;
  • Ability to work a flexible schedule, which may include evening or weekend assignments;
  • Ability to solve problems creatively in order to meet organizational goals and objectives;
  • Excellent communication and organizational skills.

Preferred Qualifications:

  • Sensitivity and commitment to the goals of Affirmative Action and workforce diversity;
  • Experience working in a diverse environment;
  • Higher education/community college grant compliance experience.

Additional Information:

Salary Range: $85,000.00 - 95,000.00 Annual Salary

As a Massachusetts State Employee, you are offered an outstanding suite of benefits adding value to your salary.

  • Array of choices for health insurance plans to meet individual/ family needs
  • Affordable Dental Insurance and vision discount program
  • 12 paid State/ Federal holidays
  • Generous sick, vacation, and personal time
  • Telework option depending on the role/department
  • Flexible Spending Plans to reduce your taxable income
  • Low-cost basic and optional life insurance
  • Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement
  • Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).
  • Tuition Benefits for employees and dependents at state colleges and universities
  • Free Employee Assistance Program (EAP)
  • Eligibility towards Public Service Loan Forgiveness (PSLF)
  • Free gym and parking on campus

Need more info:

Position Type: Non Unit Professional

Application Deadline: September 5, 2023, or thereafter until filled.

To Apply: Please include a letter of interest and resume with your online application. 


Hiring is subject to state appropriation funding.

Final candidates are required to provide sealed transcripts and/or certifications.

Hiring is contingent upon a successful CORI clearance.

Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence.  Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.

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