OFFICER, HQ PROGRAMS

International Medical Corps is seeking an Officer, HQ Programs to support the coordination of a growing programmatic platform at the organization, including the expansion of our work in the US& Territories and cross-cutting global programs that advance our mission. The Officer will be a critical member of the team, helping ensure that program staff have the resources and information they need to implement excellent programming. The right candidate will have interest in working in complex and matrixed programs in large organizations; some experience working with institutional humanitarian donors, especially USAID; and a desire to help capture, establish and operationalize new opportunities for the organization. 

JOB SUMMARY:  

Day-to-day Headquarters liaison for assigned country programs advocating for the needs of the program within the organization and coordinate communications between all departments, including compliance, programming, logistics, legal, security, human resource and communication.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
 

MAIN TASKS AND RESPONSIBILITIES

1. Coordination of program activities: Work with assigned country programs on the coordination of program activities and support activities. Support dissemination of country specific information with relevant departments. Support with any country specific reporting requirements from other departments and vice versa.

2. Proposal Development: Day to day coordination of proposals, donor reporting process for assigned countries. 

3. Country Mission Backstopping: Regularly deploys to the field to assist in startup, staff coverage, and close out

4. Grant Administration: Ensures that donors and internal reporting is submitted on time and in fulfilment of contractual obligations for the countries covered. Monitor grant performance and overall assigned country portfolio and flag any issue to the Program Manager

5. Donor relations and notifications: External representation as required with donors

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
 

MINIMUM QUALIFICATIONS

•    Typically, a Bachelor's degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
•    Typically, 3+ year of relevant experience working supporting relief and development projects in the field, at least 1 year of field- based work experience in the sector
•    Project management certification
•    Experience in proposals development and donor reporting  with IMC major donors
•    Experience in effectively dealing with international and headquarters staff, and the ability to deal with a broad spectrum of people
•    Knowledge of Project cycle  management 
•    Knowledge of Logical Framework project planning and design
•    Proposal development and donor report skills
•    Knowledge of major donors rules and regulations
•    Report writing
•    Good research skills
•    Ability to read,  analyze,  and  interpret  and apply donor  regulations  and requirements 
•    Strong analytical skills to determine overall grant performance 
•    Ability to use creativity, reasoning, past experience, information and available resources to resolve issues
•    Ability to effectively present  information  and  respond  to  questions  from management and field programs;
•    Excellent writing skills, excellent cross-cultural communication
 

Additional Technical or Language Requirements Experience with US Emergency Response and/or national and state health mechanisms a plus. MISCONDUCT DISCLOSURE SCHEME   All offers of employment at International Medical Corps are subject to satisfactory references and background checks. International Medical Corps participates in the Inter-Agency Misconduct Disclosure Scheme from the Steering Committee for Humanitarian Response (SCHR). In accordance with this, we will request information from an applicant’s previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.