Seminary Development & Alumni Coordinator

The Seminary Development and Alumni Coordinator will provide senior administrative support for the overall Seminary Development and Alumni Engagement office management.

 Essential Duties and Responsibilities:

• Provide senior administrative support for overall Seminary Development & Alumni Engagement office management
• Act as a communications liaison between internal and external constituents
• Work independently and create outreach for Annual Fund and Campaigns
• Use experience and judgment to resolve problems and prioritize work on behalf of the department
• Gift processing, format and generate gift receipts, and pledge reminders
• Produce and analyze monthly Annual Fund and Campaign reports as requested by Director
• Create reporting for Endowments – to include quarterly reports to donors.
• Expand outreach to Alumni – obituary updates, alumni news, happenings at Seminary, etc.
• Maintain event calendar and assist in event management as required
• Facilitate problem solving and information gathering for alumni and other constituents
• Assist Director with marketing, reporting, event planning, coordination and attendance for: Alumni Retreat, Alumni Reunion, Family Weekend, Executive Rector’s Council and full Rector’s Council Meetings, Seminary Board Advancement Committee Meetings and Benefactor’s dinner
• Manage all marketing requests for the department
• Assist with preparing Rectors eLetters and regular mailings to constituents
• Maintain informational/update email schedule
• Work closely with Director in preparing written correspondence to constituents
• Maintain proficiency in the use of technology, including desktop and system software to meet administrative needs
• Assist Director with stewardship of donors
• Contribute to strategic goals of the Seminary
• Manage alumni correspondence & website/social media updates
• Maintain accurate database and oversee alumni records
• Provide support for all seminary fundraising efforts
• Assist Seminary Representative for National Alumni Association
• Promote estate planning by utilizing FreeWill initiatives, informational emails, etc. for outreach to alums, parents, and friends
• Serve as a resource and trainer for other staff.
• Maintain constituent lists – chaplain, Vianney, etc.
• Promote Pastors & Stewards online modules

Job Requirements: Education, Experience and Skills:

• Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Slate, Access, Publisher and website software
• Two or more years of experience in advancement/fundraising work with ability to maintain confidentiality
• Bachelor’s Degree preferred and one or more years of experience in a college/university or office environment.
• Must be team-oriented, have strong written, oral communication and have excellent interpersonal/customer service    skills.
• Must be patient, flexible, attentive to detail, and able to organize and handle multi-tasks in a fast paced environment.

 Salary/Benefits

 This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, retirement program with a match as well as a generous paid time off schedule. Competitive salary commensurate to experience.