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Seminary Development & Alumni Coordinator

Mount St. Mary's University - Emmitsburg, MD
Maryland, United States
Salary Commensurate with experience
Closing date
Oct 19, 2023

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The Seminary Development and Alumni Coordinator will provide senior administrative support for the overall Seminary Development and Alumni Engagement office management.

 Essential Duties and Responsibilities:

  • Provide senior administrative support for overall Seminary Development & Alumni Engagement office management
  • Act as a communications liaison between internal and external constituents
  • Work independently and create outreach for Annual Fund and Campaigns
  • Use experience and judgment to resolve problems and prioritize work on behalf of the department
  • Gift processing, format and generate gift receipts, and pledge reminders
  • Produce and analyze monthly Annual Fund and Campaign reports as requested by Director
  • Create reporting for Endowments – to include quarterly reports to donors.
  • Expand outreach to Alumni – obituary updates, alumni news, happenings at Seminary, etc.
  • Maintain event calendar and assist in event management as required
  • Facilitate problem solving and information gathering for alumni and other constituents
  • Assist Director with marketing, reporting, event planning, coordination and attendance for: Alumni Retreat, Alumni Reunion, Family Weekend, Executive Rector’s Council and full Rector’s Council Meetings, Seminary Board Advancement Committee Meetings and Benefactor’s dinner
  • Manage all marketing requests for the department
  • Assist with preparing Rectors eLetters and regular mailings to constituents
  • Maintain informational/update email schedule
  • Work closely with Director in preparing written correspondence to constituents
  • Maintain proficiency in the use of technology, including desktop and system software to meet administrative needs
  • Assist Director with stewardship of donors
  • Contribute to strategic goals of the Seminary
  • Manage alumni correspondence & website/social media updates
  • Maintain accurate database and oversee alumni records
  • Provide support for all seminary fundraising efforts
  • Assist Seminary Representative for National Alumni Association
  • Promote estate planning by utilizing FreeWill initiatives, informational emails, etc. for outreach to alums, parents, and friends
  • Serve as a resource and trainer for other staff.
  • Maintain constituent lists – chaplain, Vianney, etc.
  • Promote Pastors & Stewards online modules

Job Requirements: Education, Experience and Skills:

  • Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint, Slate, Access, Publisher and website software
  • Two or more years of experience in advancement/fundraising work with ability to maintain confidentiality
  • Bachelor’s Degree preferred and one or more years of experience in a college/university or office environment.
  • Must be team-oriented, have strong written, oral communication and have excellent interpersonal/customer service    skills.
  • Must be patient, flexible, attentive to detail, and able to organize and handle multi-tasks in a fast paced environment.


 This is a full-time position with full benefits and annual, holiday and sick leave. The university offers a generous benefits package, including tuition remission for graduate and undergraduate classes at Mount St. Mary’s University, retirement program with a match as well as a generous paid time off schedule. Competitive salary commensurate to experience.

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