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Events Manager

ASU Foundation
Arizona, United States
Competitive Salary
Closing date
Oct 19, 2023
Events Manager


The ASU Foundation (ASUF) fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact.  


The events manager will plan and execute high-quality strategic donor/prospect events. Responsibilities will include planning event logistics, administrative duties, budgeting and continual communication with colleagues and vendors throughout the event planning process.



What you'll do:

  • Manages and coordinates development and stewardship events including but not limited to football initiatives, presidential trips, engagement programs and donor recognition events  
  • Interacts and builds partnerships with ASUF development teams, foundation initiatives, engagement programs, donor relations, ASUEP, President’s office, and university leaders and event partners to advance ASU Foundation events
  • Completes event planning forms for all events and projects as assigned and plans and coordinates site visits
  • Creates and monitors special event budget and timeline, and assists with vendor payments, monthly expense reports, and management of events master calendar
  • Assists with coordinating and managing Eventbrite for the ASU Foundation events team; troubleshoots issues as needed
  • Prepares appropriate background and support documents including bios, event briefs, event summaries, budget estimates/actuals, etc. for events team, partners, vendors and leadership
  • Schedules Zoom calls and/or meetings, coordinates logistics and prepares event materials for meetings as required
  • Manages inventory of event supplies and replenishes as needed for events including name badges, name tents, disinfectant supplies, pens, pencils, decor, etc.
  • Builds and maintains databases/records of information for event planning resources
  • Plans and coordinates venue site visits
  • Completes budget estimates and update with post-event actual costs
  • Manages vendor payments and monthly expense reports
  • Assists with management of events master calendar
  • Coordinates the event registration process including creating registration links for invites, tracking and communicating RSVPs, printing name badges, and scheduling staff/volunteers for onsite event check-in support
  • Coordinates and creates RSVP lists, registration data and seating assignments
  • Supports events team in sourcing new vendors
  • Stays current on event polices and procedure in the events industry and across the university
  • Organizes and reconciles event project files
  • Other duties as assigned



What you'll need:

  • Skilled project leader, highly organized and able to handle multiple projects simultaneously
  • Skilled in preparing and administering budgets
  • Excellent organization and prioritization skills, able to balance multiple priorities in a fast-paced environment, with a high attention to detail and thoroughness in completing assigned tasks
  • Ability to work both independently and as part of a team to set priorities and manage multiple projects simultaneously with competing deadlines
  • Ability to work collaboratively with colleagues, volunteers, vendors, and donors
  • Ability to be a creative thinker as well as practical implementer
  • Ability to maintain a high degree of confidentiality and responsibility regarding information related to Foundation and University business and confidential donor and prospect information
  • Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing and by phone at the highest levels
  • Ability to represent the institution well and display strong interpersonal skills for building lasting donor relationships
  • Team oriented strategist able to effectively manage complex situations involving numerous and sometimes competing constituencies
  • Attention to detail and thoroughness in completing assigned duties
  • Ability to mentor student workers
  • Adept at navigating complex environments with evolving priorities and communications
  • Ability to interact with all levels of the organization
  • Ability to interact with poise and grace with all donors
  • Provide excellent customer service
  • Ability to possess and demonstrate significant conceptualizing, planning, and implementing events of all dimensions and scope
  • Ability to set priorities and organize workload for effective implementation
  • Must be willing to work flexible hours, including evenings and weekends
  • Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel and PowerPoint



Relevant qualifications:

  • Bachelor’s degree
  • Minimum of four (4) years of event plaining/event management experience




  • Hybrid work schedule. We work from home two days a week!
  • Comprehensive benefits package, including medical, dental, and vision insurance 
  • 401(k) plan with matching employer contribution 
  • 22 days of vacation time 
  • 11 holidays, including your birthday 
  • Parental leave 
  • Significant tuition reductions 
  • Professional development is highly valued at ASU Enterprise Partners, where employees are encouraged to look across the organization and nurture new areas of interest 
  • $30 bi-weekly cell phone reimbursement 



At ASU Enterprise Partners: 


We serve. 

We serve the faculty and staff of ASU to bring them resources so they can do all the great things that they do. 


We innovate. 

We’re always looking for new ideas, new solutions, new approaches and new ways to address the challenges facing ASU. 


We engage. 

We engage our donors, philanthropists, investors and partners, connecting them to ASU and helping them share their time, talent and treasure. 


We care. 

When we serve, innovate and engage, it shows that we care — about faculty, staff, donors, fellow employees and other partners as we bring resources to ASU. 



ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse, and inclusive organization.


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