Accounting Specialist

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching, and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine; strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

 

Johns Hopkins University supports a flexible work model that includes four different work modalities. This role has a modified hybrid work arrangement with an onsite presence of 2 days per week. The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

 

During training, this role will be on-site 5 days a week for approximately two months.

 

This position performs cash control, revenue reconciliation and management, and other accounting activities relating to contributions received throughout Development and Alumni Relations (DAR) for the Johns Hopkins Institutions. Verifies proper crediting and recording of contributions in SAP and Development accounting systems. Tracks and extracts financial data from various accounting and information systems to analyze and identify data or process irregularities for remediation, and to produce regular reports on Development cash operations and budgets. Exercises independent judgment and applies a working knowledge of internal and external standards, regulations, and applicable laws in the processing and resolution of non-routine accounting matters.

 

 

ESSENTIAL JOB FUNCTIONS:

• Perform cash receipt deposit of contributions for various entities under the Johns Hopkins Institutions (University and Medicine)
• Request check payments and initiate journal transfers between JH department or entities as needed
• Executes reconciliation between bank/external vendor deposits, credit merchants, lockbox vendors, and other incoming cash receipt data, and records, classifies, and summarizes accounting transactions requiring knowledge of the department's accounting policies, procedures, and systems

• Selects correct accounts and revenue source/classification codes, and posts and verifies balance, debit, and credit entries
• Compiles documents and verifies the accuracy of work before posting receipts to the general ledger
• Request establishment or deactivation of budget accounts for contributions, and create and maintain accounts in the development database
• Checks JH ledgers and development database accounting transactions to locate and resolve discrepancies
• Completes journal voucher entries and corrections to the general ledger and development database
• Must apply a strong working knowledge of applicable laws/regulations/standards to ensure that contribution and non-contribution revenue is correctly recorded on the general ledger

• Modifies SQL queries to create data file extracts and manipulates data to prepare for general ledger uploads
• Review the cash receipts posted by other areas across the institutions for accuracy
• Communicates with banks, general accounting, and other internal and external staff and vendors as needed to identify, research, and resolve problems or discrepancies
• Provides general and development accounting services and information to development and other institutional customers
• Locates and compiles information, and assists in the development and production of management, narrative, and/or statistical reports for internal and external customers, including the daily internal control report
• Assist in training new and temporary or seasonal staff and teammates in secondary responsibilities
• Respond to inquiries and act as liaison between various institutional organizations including the JHU or JHH Controllers offices, JHU/JHH Treasurer’s offices, departmental staff, or other contacts as needed
• Special projects or tasks as needed in support of revenue management for Development
• Candidate must have excellent oral and written communication, time management, organizational, and computation skills
• Other duties as assigned

 

 

 

Minimum Qualifications

• High School Diploma or graduation equivalent
• Two years related experience
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

Preferred Qualifications

• Bachelor's degree in accounting, business, or related field
• Prior work experience supporting accounting or finance operations in institutions of higher education, and/or experience supporting a development or advancement services team
• Expert level with MS Office suite
• Working knowledge of SAP

 

All applicants are expected to uphold the university’s core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.