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Assistant Director of Alumni Affairs

Yale University
Connecticut, United States
Salary Not specified
Closing date
Oct 22, 2023

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Position Type
Fundraising, Alumni Affairs
Academic Centers
Employment Type
Full Time

Assistant Director of Alumni Affairs & Development

University Job Title: Development and Alumni Affairs Officer, Professional School
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: Administration & Operations
Wage Ranges: Click here to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 180 York Street
New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Administration, Development
Total # of Hours to be Works: 37.5

Position Focus:
Reporting to the Yale School of Architecture Senior Director of Development and Alumni Affairs, the Development and Alumni Affairs Officer serves as a key member of the development and alumni affairs team in the planning, organization, and implementation of the school's comprehensive fundraising and alumni engagement program. Provides high-level writing, strategic thinking, and coordination to enhance the school's outreach efforts.

Principal responsibilities include the following: Under the supervision of the Senior Director, administers the school's annual fund programs, including goal setting, volunteer recruitment and communication, and drafting and facilitating solicitations. In collaboration with colleagues in the Yale Alumni Fund, assists in the implementation of annual giving strategies for the school. Supports the school's major gift efforts, serving as a partner for the Senior Director in the identification, cultivation, and solicitation of major gift donors. Supports the Senior Director in a range of capacities as needed, including prospect strategy design and implementation, report generation, and manipulation of information systems. Drafts and maintains written development information and content for the school. Crafts and/ or edits materials for use in fundraising activities, including correspondence, proposals, stewardship reports, brochures, briefings, gift acknowledgements, donor recognition, and gift agreements. Recruits, trains, and manages a system of alumni volunteers for the school, provides ongoing support for volunteer needs. Works with current students to promote future giving through programs such as graduating class gift. Assists with the school's stewardship efforts. Manages the scholarship matching and corresponding reporting process, including distribution of student scholarship questionnaire and updating profiles for donors. Occasionally provides pre-award support for corporation and foundation proposals, including budget preparation, and completing pre-proposal administrative forms and correspondence for review and approval. Assists in the coordination of alumni and donor events, both on and off campus, including any necessary volunteer support and follow up.

Note: Occasional Evening and Weekend Hours Required.

Essential Duties:
Principal Responsibilities:1. Administer the school’s annual fund programs, including goal setting, volunteer recruitment and communication, and facilitating solicitations. 2. Support the school’s major gift efforts in the identification, cultivation, and solicitation of major gift donors. Provide support with prospect strategy design and implementation, report generation, and use of information systems. 3. Create materials for use in fundraising activities. 4. Recruit, train, and manage a system of alumni volunteers. 5. Assist with the school’s stewardship efforts. 6. Provide pre-award support for corporation and foundation proposals. 7. Plan and coordinate alumni and donor events.8. May perform other duties as assigned.

Required Education and Experience:
Bachelor’s Degree required. Four years of related experience in fundraising, alumni relations and/or volunteer groups, communications and/or marketing, or an equivalent combination of education and experience.

Required Skill/Ability 1:

Well-developed written and verbal communication skills, editing, and analytical skills.

Required Skill/Ability 2:

Ability to work independently and as part of a team, effectively partnering with colleagues and administrators to handle multiple projects simultaneously. Ability to work well in and foster a team environment.

Required Skill/Ability 3:

Proficiency with Microsoft Office programs, data exports and queries, sorting and manipulation of Excel worksheets.

Required Skill/Ability 4:

Outgoing personality and ability to initiate and enjoy direct communication with alumni, top level donors, and Yale administrators, as well as students and alumni volunteers. Customer- service orientation.

Required Skill/Ability 5:

Professionalism, maturity, and an ability to maintain confidentiality. Demonstrated organizational and research abilities with strong attention to detail.

Preferred Education, Experience and Skills:
Experience in a university setting or with development and alumni work. Knowledge of and proficiency in annual campaign fundraising strategies and techniques. A genuine passion for the mission of Yale, the School of Architecture, and for the importance of architecture, design, and/or higher education.

Drug Screen: No
Health Screening: No

Background Check Requirements:
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit

Yale is a tobacco-free campus.


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