& Philanthropy Forum is a philanthropic network created in
response to calls to action by the disability community to address
gaps in disability representation and funding. Fiscally sponsored
by the Proteus Fund, the Forum has evolved to fill a void in the
philanthropic sector. We mobilize philanthropy to dismantle ableism
by increasing funding for disability inclusion, rights, and
justice, amplifying the leadership of disabled people in the
philanthropic sector, and educating philanthropic organizations on
building a culture of inclusion.
The Disability & Philanthropy Forum fulfills its mission by
utilizing programmatic strategies of Learning,
Philanthropic Advocacy, and sustaining vital
Peer Networks. With the Forum’s support, philanthropic
leaders and staff are beginning to incorporate disability inclusion
into their operations and grantmaking and are transforming
philanthropy through their collective commitment.
The Disability & Philanthropy Forum’s Administrative
Associate will be an integral part of the organization’s team. The
Administrative Associate will provide general clerical support such
as scheduling, drafting communications, scheduling meetings,
preparing detailed meeting notes and edited summaries, and serving
as a point of contact for all team members. The Administrative
Associate must be a highly organized and effective communicator
with experience working collaboratively across multiple
The Administrative Associate will report to the Member Relations
Manager and work closely with the Learning Services Director.
ESSENTIAL FUNCTIONS Administrative Support to Various Departments:
- Provide administrative assistance to the Executive Director,
including scheduling and calendar invitations, conference
registrations, and travel arrangements as needed.
- Schedule group meetings, including meetings for the Disability
& Philanthropy Forum team, and for the Governance and Advisory
- Take thorough and detailed notes for the Governance and
Advisory Committee meetings, and for other meetings as
- Summarize meeting notes into briefs/other reports as
- Prepare and transcribe meeting minutes for the Governance and
Advisory Committees, and for other meetings as assigned.
Learning Services Director
- Provide administrative assistance to the Learning Services
Director, including scheduling and calendar invitations, conference
registrations, and travel arrangements as needed.
- Provide assistance with processing honoraria for learning
- Support setup and delivery of all workshops which involves
scheduling, responding to workshop requests, communicating with
participants, helping with meeting logistics, and developing and
disseminating meeting materials.
- Support contract development for training, and for other
- Assist with managing peer
networks, which involves scheduling, communicating with
participants, assisting with meeting logistics, developing and
disseminating materials for meeting materials, and preparing and
disseminating meeting notes and summaries.
- Assist the Member Relations Manager and Learning Services
Director with Pledge signatory contact, survey collection, and
creation of custom reports, as needed.
Senior Programs and Communications Director
- Schedule Presidents’ Council meetings.
- Create detailed notes during virtual Presidents’ Council
meetings and prepare summary documents using shared notes from the
- Assist the Member Relations Manager with managing
correspondence received through the email@example.com
- Manage coding and submitting invoices for the Executive
Director, Learning Services Director, and Senior Director of
Program and Communications.
- Assist with maintaining programmatic and team Trello
- Provide support with the ongoing management of the constituent
relationship management (CRM) system and generate lists as
- Assist with developing and maintaining presentation and meeting
materials such as PowerPoint presentations, minutes, fundraising
calls, and other materials for meetings, conferences, and speaking
Please note this job description is not designed to cover or
contain a comprehensive listing of activities, duties, or
responsibilities that are required of the Administrative Associate
for this job. Duties, responsibilities, and activities may change
at any time, with or without notice.
- Commitment to the mission and values of a progressive
disability inclusion organization
- Strong communication skills
- Highly organized and detail-oriented
- Solid problem-solving and analytical skills
- Attention to detail and a high degree of organization
- Sound decision-making skills
- Technical acumen
- Strong analytical and problem-solving skills
- Time management and organization
- Knowledge of disability inclusion, rights, and justice
- A team player with the ability to work with diverse teams with
accountability and responsibility
REQUIREMENTS & QUALIFICATIONS
- 3-4 years of professional experience in office administration
and nonprofit operations
- Strong interpersonal, organizational, and communication skills,
including attention to detail and maintaining confidentiality of
- Proficient with technology and capable of learning new tools
- Experience utilizing MS Office (Outlook, Word, Excel,
PowerPoint, SharePoint, Teams) and other systems and online tools,
including Adobe Pro, SurveyMonkey, and Trello (or similar project
- Demonstrated ability to prioritize workflow, exercise
independent judgment, and follow-through with minimal supervision
- Engaged, flexible, motivated, and success driven
- Ability to work collaboratively and independently on assigned
- Highly organized, with the ability to handle multiple tasks,
projects, and priorities effectively and professionally
- Excellent written and oral communication skills
- Excellent editing and note-taking skills and an ability to
synthesize information into effective and actionable summaries
- Personal experience with disability preferred
- This position is fully remote.
- This position typically requires an indoor setting, the use of
standard office equipment, such as computers and phones, and access
to a stable Wi-Fi network. The Disability & Philanthropy Forum
provides all staff with a fixed monthly stipend for
- Typical core working hours are 9-5 CT, but there is flexibility
based on time zones and other needs.
- This is largely a sedentary role with prolonged periods of
being at a desk and working on a computer.
POSITION TYPE & EXPECTED WORK HOURS
This is a full-time, non-exempt position with a work schedule of
40 hours per week. During the summer months, the Disability &
Philanthropy Forum operates on a reduced work schedule with
Travel may be required for this position. Travel could include
attending 2-4 staff retreats and 1-2 conferences per year.
COMPENSATION AND BENEFITS
A comprehensive salary and benefits package will be provided,
including health, dental, and vision coverage; retirement plan
offerings; generous vacation, holiday, and sick leave; professional
development opportunities; and more.
The salary range offered for this position is $59,000 - $71,000
per year and is based on a variety of factors including, but not
limited to, geographic location, skill set level, number of years
of previous/applicable experience, and Proteus Fund's commitment to
ensuring pay equity within the organization. The recruiting team
will share more details regarding salary bands based on the factors
noted above. Salary is part of the total compensation that Proteus
Fund provides employees.
COMMITMENT TO EQUITY
The Disability & Philanthropy Forum and its fiscal sponsor
Proteus Fund are committed to diversity and equal opportunity
employment. The Disability & Philanthropy Forum and Proteus
Fund do not discriminate based on race, creed, color, ethnicity,
national origin, religion, sex, sexual orientation, gender identity
and expression, age, height, weight, physical or mental ability,
veteran status, military obligations, or marital status. This
policy applies to hiring, internal promotions, training,
opportunities for advancement, and terminations and applies to all
Disability & Philanthropy Forum and Proteus Fund employees,
volunteers, members, clients, and contractors.
To submit an application for this position, please access the
here. You will be asked to provide one file containing your
resume and a cover letter explaining your qualifications for and
interest in the role.
If you require reasonable accommodation in completing this
application, interviewing, completing any pre-employment testing,
or otherwise participating in the employee selection process,
please direct your inquiries to our recruiter, Jamie Albaum, at
firstname.lastname@example.org or (504)