GENERAL SUMMARY: The Assistant Director,
Principal Gifts Strategy & Communications is responsible for
performing complex and diverse work in support of fundraising goals
for Chicago Booth’s Office of Advancement. Coordinates the
advancement activity of Chicago Booth’s dean and deputy deans and
the outreach of the Deans’ Office to donors and prospects, manages
briefing and debriefing process for all visits completed by the
dean and deputy deans. Guarantees the accuracy of all prospect
related information in the Phoenix Connection Center (PCC), the
University’s alumni database, serves as a power user of the
database, assists the work of Booth Advancement’s Prospect
Management Team and generates reports to track and guide the
office’s work with principal gift prospects. Helps gift officers
effectively utilize Booth leadership to help meet fundraising
Provides information in response to specific requests, directs
calls and other relevant information to appropriate individuals
while using discretion and judgment with confidential information.
Develops a network of internal contacts and provides advisory
assistance to other Booth and University offices that seek it. They
will be encouraged to initiate projects that will be beneficial to
Booth’s Advancement Team and will be expected to anticipate next
steps and follow-up related to fundraising activity and active
prospect management at the principal gift level.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
The Assistant Director will coordinate the activity of the
Principal Gifts Team, particularly in relation to the dean and
deputy deans’ work with prospects and donors. They will serve as a
secondary moves manager to facilitate, organize, and execute
fundraising activities for principal gifts officers.
- Acts as the main contact and liaison for gift officers with the
Deans’ Office; manages the scheduling, briefing, and debriefing
process with the dean. Organizes dean’s travel for development and
manages itineraries, assists with agendas and materials for gift
officers, deans, and Chicago Booth leadership. Participates in
- Writes briefings, acknowledgements, special greetings, and
one-pagers created for specific audiences such as donors or
prospective donors, family foundations, or volunteer solicitors.
Ensures the timely production and transmittal of the dean’s
correspondence with principal gift prospects.
- In partnership with the Advancement Communications Team, acts
as a project manager for proposals and other written documents and
coordinates with Chicago Booth’s Research Centers’ Teams.
- Leads the production of briefings for leadership and principal
gift officers with support from the Research and Prospect
- Coordinates recognition and stewardship with the Donor
- Manipulates and analyzes data to integrate information from the
Phoenix Connection Center (PCC) and other databases into various
reports and summaries. Creates reports related to alumni and
prospects, assures appropriate information is captured in all
applicable donor files and in PCC.
- In collaboration with the Research and Prospect Management
Team, shares relevant reports to assist gift officers in active
prospect management. Updates the PCC by creating prospect actions
and maintaining solicitation data, strategy, and next steps.
KNOWLEDGE, SKILLS, AND EXPERIENCE:
- A Bachelor’s degree is required.
- A minimum of three years of work experience in nonprofit
management, development, alumni relations, marketing, public
relations, or similar work is required.
- Interest in pursuing a career in development is preferred.
- A strong commitment to customer service, proven track record of
problem solving, and the ability to manage multiple projects and
relationships is required.
- Strong verbal and writing skills, high attention to detail and
follow-up, and excellent organizational skills is required.
- Demonstrated skill and knowledge of, or ability to quickly
learn the internal workings of the University and the technology
tools available to Chicago Booth staff, including Microsoft
Windows, Microsoft Outlook, Word, Excel, PowerPoint and Access is
- Ability to work independently, collegially, and collaboratively
in a team setting is required.
- Ability to manage confidential information with discretion and
tact is required.
- Ability to work occasional evenings and weekends is
- Familiarity with the University of Chicago is preferred.
The University of Chicago is an Affirmative Action/Equal
Opportunity/Disabled/Veterans Employer and does not discriminate on
the basis of race, color, religion, sex, sexual orientation, gender
identity, national or ethnic origin, age, status as an individual
with a disability, protected veteran status, genetic information,
or other protected classes under the law. For additional
information, please see the University’s Notice of
Nondiscrimination. Academic job seekers in need of a reasonable
accommodation to complete the application process should call
773-702-5671 or email ACOppAdministrator@uchicago.edu with their
request. Staff Job seekers in need of a reasonable accommodation to
complete the application process should call 773-834-1841 or email
email@example.com with their request.