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Associate Manager, Leadership Giving Coordinator

Robin Hood Foundation
New York, United States
$79,000.00 - $90,000.00
Closing date
Feb 15, 2024

Associate, Manager Leadership Giving Coordinator


About Robin Hood

Founded in 1988, Robin Hood finds, fuels, and creates the most impactful and scalable solutions on economic mobility in New York City. The largest poverty fighting organization in New York City, Robin Hood partners with top nonprofits in New York City and invests in legal services, housing, meals, workforce development training, education programs, and other vital services that give New Yorkers in need the tools they need to build better lives. The programs it funds are often the first of their kind and serve as demonstration models to identify what works before being replicated in other cities. Because its Board of Directors covers 100% of all administrative, fundraising, and evaluation costs, every dollar donated goes directly to organizations helping New Yorkers in need.

While Robin Hood’s primary focus is on New York, its impact extends far beyond the borders of the city. Its pioneering, metrics-based approach has become the gold standard for charities around the nation as Robin Hood works to understand and evaluate the impact of its partners to ensure that its philanthropic dollars are utilized to maximum impact. Robin Hood also supports its community partners and their leaders with financial and strategic support and management assistance that allows those organizations to maximize their impact.

Building on our 30 years of experience, Robin Hood is expanding our impact with an explicit focus on lifting families sustainably and measurably out of poverty through supporting the most effective community partners; influencing public policy; raising our thought leadership profile; importing and exporting effective ideas and strategies nationally; and building new collaborations with strategic partners. As New York City emerges from the worst of the global pandemic, we are focused on getting families back on their feet; getting kids back on track; and getting New Yorkers back to work.

Robin Hood also understands that if we are to support families living in poverty and find permanent pathways out of poverty and towards financial independence, we must become an effective partner with government, especially at the City and State levels. We do this by leveraging the expertise of those who are closest to the challenges of poverty, including community members, community-based organizations, and others with specialized skills and knowledge. We also aim to collaborate with New York City government to fund program and policy innovations that hold the promise of expanding economic opportunity in New York City – providing nimble “risk capital” for high-potential strategies. In this way, we seek to leverage our philanthropic investments by finding ways to advance the highest impact strategies at scale.

Given its long-standing reputation among influencers and support of over 200 New York City non-profit organizations, Robin Hood has the unique ability to be a catalyzing force for households experiencing poverty, bringing distinct constituencies together to develop and spread the most effective strategies to advance economic mobility in New York City and beyond.


Position Overview

Robin Hood seeks a highly organized, detail-focused, and self-motivated administrative professional to join the Development, Marketing, & Events (DME) team as a Leadership Giving Coordinator. This position reports to the Director, Leadership Giving, and will provide critical, daily administrative support to the Chief Development Officer (CDO), Director, Leadership Giving, and other senior DME leaders to support the high-touch engagement of Robin Hood’s Board, Leadership Council, and most generous supporters and prospects. 


Responsibilities include, but are not limited to:

Scheduling (30%):  

  • Manage calendars and schedule meetings for the CDO and Director, Leadership Giving, and other senior DME leaders.
  • Partner and coordinate closely with the CEO's Office and Executive Team to manage meeting logistics (i.e., identifying meeting times, arranging prep calls, staffing on-site, and handling AV, catering if needed, etc.) and preparation.

Database Management (30%): 

  • Data entry and maintenance of Salesforce to ensure data integrity for CDO and Leadership Giving team, including updating contact information, meeting notes, strategies, and managing key reports.  
  • Collaborate with the Development Operations team to optimize the use of data to inform strategy and enhance processes and reporting. 
  • Collaborate with the Partnerships team to maintain reports relating to donor proposals and reporting and track deliverables.  
  • Maintain accurate records of donor event-related information such as guest lists, RSVPs, and interactions. 

Communication (30%):  

  • Manage the coordination for Board- and Leadership Council-led fundraising and prospecting initiatives and Leadership Giving campaigns. 
  • Draft high quality personalized donor communications, including emails, event invitations, thank you notes, and mailings. 
  • Manage and track action items and ensure prompt follow-up and high-level donor service.  
  • In coordination with the Research team, prepare briefings, talking points, and collate materials for donor meetings and events, including for the CEO.  
  • In coordination with the Partnerships team, track deliverables and other activities related to major donor and foundation grants, including proposals, reporting, and recognition.  
  • Assist with preparation, formatting, and timely delivery of documents, proposals, impact reports, and presentations for donor meetings, board presentations, and internal team discussions. 
  • Prepare agendas and materials for internal and external meetings, including CEO meetings. 
  • As needed, coordinate invitations and RSVP tracking for Robin Hood events. 

Administration (10%): 

  • General administrative tasks such as filing, mailing, printing, copying, and distributing documents.
  • Prepare expense reports and process invoices/reimbursements.
  • Coordinate travel and make reservations as needed.
  • Manage the DME credit card and expense approval process, ensuring accurate and timely submissions for reimbursements.
  • Staff DME events

Confidentiality: Handle sensitive and confidential information with the utmost discretion, maintaining the highest standards of professionalism and integrity.



  • Minimum of four years relevant experience 
  • Experience working in an administrative or coordination role with a strong knowledge of systems and processes 
  • Experience in client service or working with ultra-high net worth individuals (UHNWI) strongly preferred 
  • Extremely organized and detail-oriented, with superior follow-up 
  • Excellent written and oral communication skills, especially the ability to synthesize large amounts of information into clear and concise emails, documents, and reports 
  • Ability to work in a team environment and autonomously
  • Proficiency in Microsoft Office, Excel, Word, PowerPoint, Outlook 
  • Proficiency in Salesforce or other CRM is strongly preferred 
  • Ability to manage multiple projects at once with ease and efficiency 
  • Ability to work in a fast-paced, high-profile environment and balance the needs of multiple stakeholders 
  • Comfortable engaging with leadership and high-profile individuals 
  • Integrity, honesty, humbleness 
  • Emotional intelligence and sound judgment, including the ability to make sometimes difficult decisions independently and effectively solve problems.  
  • An interest in philanthropy and the non-profit sector 

Diversity, Equity, and Inclusion

Robin Hood is committed to promoting diversity, equity, inclusion, and representation in all aspects of its work. As New York City’s largest poverty-fighting organization, Robin Hood believes that building a diverse team is fundamental to its ability to effectively serve and strengthen organizations serving the most vulnerable communities in the city, and to influence the policies that affect them.


Robin Hood believes in the potential that diversity creates – deep and responsive relationships with its community partners; the ability to solve complex problems efficiently and effectively; and, most importantly, the ability of its diverse staff to work to its full capacity.


Robin Hood builds diversity, inclusion, and equity practices into all aspects of its work. Its practices, values, traditions, and beliefs are embedded in the inclusive culture that it creates. Operationally, its formal and informal structures support a work environment that advances the professional development of staff at all levels, allows for innovation, and grounds its work as poverty fighters.


In its workplace, diversity equals representation. Robin Hood seeks to attract and retain a staff that reflects the communities that it serves. Racial and ethnic diversity matter to it, as does diversity among other cultural identifiers (ability, educational background, generation, gender, gender expression religion, immigration status, military status, sexual orientation, socioeconomic status).


Diversity within Robin Hood's staff is enhanced by its efforts at meaningful inclusion. It ensures that team members are empowered to make decisions, offer actionable feedback, and share credit for team success. Further, Robin Hood seeks to develop its talent professionally and has created an intentional focus on mentorship and sponsorship, particularly of junior staff. Its goal is to encourage long term talent retention and engagement, while fostering a culture of innovation.


Robin Hood Guiding Principles

As an organization committed to economic mobility, our work is grounded in the following Guiding Principles:

  • Diversity, equity, and inclusion
  • Proximity and humanity
  • Risk-taking and innovation          


Our professional reflects myriad demographic characteristics, perspectives, and backgrounds, which includes various identities that reflect diversity in gender identity and expression, race, ethnicity, religion, sexual orientation, ability, and socioeconomic status. Our colleagues have access to opportunity and advancement, as we promote fair and equitable treatment and have encouraged participation by underrepresented groups. As a team, we promote a sense of belonging, high levels of engagement, and shared respect.


Salary and Benefits

Salary commensurate with relevant experience and qualifications. Robin Hood also offers a full and competitive benefits package that includes, medical, dental and vision insurance, generous retirement contributions, eligibility to participate in paid medical, family, and parental leave programs, professional development, cell phone reimbursement, and full-time employees start with 20 days of Paid Time Off (prorated). Eligible for a performance bonus.


The salary range for this role is $79,000 - $90,000.


To Apply

Please visit our website to complete an online application.

Robin Hood is an equal opportunity employer. Applicants from diverse backgrounds and identities are encouraged to apply.

Please note that Robin Hood Foundation has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, Robin Hood employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.



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