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Business and Finance Director, Conservation Industry - Remote

Amphibian and Reptile Conservancy
Kentucky, United States
$75,000.00 - $85,000.00
Closing date
Feb 24, 2024
The Role of the Business & Finance Director

The Business & Finance Director (BFD) provides leadership and direction for business, financial, and administrative systems including:

  • Playing a key leadership role in the expansion of the organization. The BFM will be a strategic thought partner and member of the senior leadership team.
  • Overseein­­g financial activities, procedures, and policies. The BFM will oversee all finance and accounting functions, manage bookkeeping staff/contractors, monitor organizational finances and performance, and advise the senior leadership team.
  • Monitoring risk management and compliance such as reviewing contracts, handling insurance, and managing fiscal sponsorship programs.
  • Managing human resources functions, from performance improvement practices to ensuring compliance to supporting supervisors and staff members.
  • Designing, implementing, and managing benefits packages for employees that align with ARC’s values, comply with legal requirements and nonprofit best practices, and support organizational sustainability.
General Administration (15%)
  • Develop general business processes, including implementation of operational policies and procedures in accordance with nonprofit best practices.
  • Manage administrative systems and tools, including Google Workspace, Dropbox, LastPass, and other business services.
Financial Management (40%)
  • Directly supervise bookkeeping staff and payroll services. Manage the relationships and work of the independent CPA and auditor.
  • Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments; and oversee all financial, project/program, and grants accounting.
  • Coordinate and lead the annual audit process and tax reporting; liaise with external auditors, accountants, and the Finance Committee; and assess and implement changes as needed.
  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
  • Implement and manage a robust contracts management and financial management/ reporting system; ensure adherence to the contract billing and collection schedule; and ensure financial data and cash flow are steady and support operational requirements.
  • Update and implement all necessary business policies, accounting practices, and financial policies and procedures according to audit standards and IRS rules.
  • Ensure that expenditures subject to restrictions comply with grant agreements, donor intent, and internal policies, and that bookkeeping records support and meet related requirements.
  • Ensure the accurate and timely completion of monthly closings, monitor and enforce compliance with tax and financial reporting standards, and assist with cash flow forecasting.
  • Effectively communicate and present the critical financial matters to the board of directors and support the efforts of the Finance Committee.
Human Resources (25%)
  • Support the hiring, training, and ongoing supervision of staff to ensure best employment practices and legal compliance.
  • Act as an HR resource and mentor to leadership and team members. Partner with managers in all employee relation activities including Performance Improvement Plans, coaching, steps of discipline, and termination.
  • On- and off-board all employees, including background checks and managing benefits.
  • Manage and ensure compliance of employee recordkeeping related to recruitment, hiring, performance, timesheets, leave records, benefits, and termination.
  • Assess, implement, and manage employee benefits.
Risk Management & Compliance (20%)
  • Monitor the organization’s overall policies, practices, and actions for risk and compliance issues, and provide input and leadership to address any concerns.
  • Review all contracts and liaise with attorney(s) as needed.
  • Manage the organization’s insurance, including maintaining policies and complying with their provisions, handling claims, and dealing with insurance agencies.
  • Manage state business and charity registrations, including handling related services.
  • Monitor inventory and manage purchasing processes of supplies and equipment.
  • Maintain ARC’s electronic file system in compliance with the Document Retention Policy.
  • Maintain copyrights and trademarks and ensure proper licensing releases and intellectual property agreements.
  • Assess, implement, and manage policies and procedures for the Fiscal Sponsorship Programs with an eye toward legal and risk management issues. Monitor legal and compliance issues related to fiscal sponsorship agreements.

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