Senior Program Manager, Facility Operations

University of Colorado Boulder
Colorado, United States
$65,300.00 - $72,800.00
Closing date
Feb 28, 2024

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Position Type
Fundraising, Alumni Affairs
Employment Type
Full Time
The University of Colorado Boulder Advancement department encourages applications for a Senior Program Manager, Facility Operations! The Senior Program Manager is responsible for supervising the facility reservation program for Koenig Alumni Center, supervising student workers that staff the front desk and both internal and external events, renting the facility to internal and external constituents, managing the liquor license, bar program, and alcohol inventory, and increasing revenue generation by developing collaborative opportunities and improving facility operations. 
Under the guidance of the Executive Assistant overseeing operations for the Alumni Association, this position is tasked with strategic and impactful programmatic planning and execution that achieves the unit’s goals in stewarding donors, engaging alumni and other constituents, promoting the reputation of the Alumni Association, and increasing overall philanthropic support for CU Boulder.   The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities. Who We Are CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define our culture and drive our engagement and fundraising success. 
At CU Boulder Advancement, we allocate time and resources to diversity, equity, and inclusion (DEI). Our efforts contribute directly to our division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, we commit to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in our community. (Oppressive ideologies include racism, sexism, ableism, heterosexism, and other “isms” that cause harm. This list is not exhaustive and may evolve in our pursuit of collective liberation.) Embracing our responsibility to lead and model helps promote the culture we desire while supporting our internal and external constituents. Accountability for our commitment to DEI is established through specific individual and team goals that evaluate our progress and growth. What Your Key Responsibilities Will Be Facility Operations 
  • Be responsible for the Facility Reservation Program for Koenig Alumni Center: 
    • Collect facility reservation deposits and complete reservation contracts.
    • Develop and manage student lead program.
    • Hire and train student facility managers and student bartenders.
  • Create new opportunities for areas of growth in the rental program: 
    • Recommend facility upgrades and improvements.
    • Pursue collaborative opportunities and partnerships.
    • Originate new programming to increase facility usage and bar program.
  • Serve as building proctor and oversee the Koenig Alumni Center building and the Carriage House: 
    • Monitor condition of Koenig Alumni Association and grounds.
    • Recommend upgrades to indoor and outdoor spaces.
    • Submit work requests for building repairs and maintenance.
    • Ensure execution of approved maintenance and upgrades to the facility.
  • Execute logistics for Alumni events held at Koenig.
  • Manage Alumni Vehicle Fleet: 
    • Assist staff in acquiring needed certifications.
    • Ensure all CUBAA vehicles are regularly maintained by Transportation Services.
    • Ensure vehicles are regularly washed and cleaned.
    • Promptly report issues and problems with vehicles.
  • Serve as parking liaison for CUBAA.
Welcome Center Coordinator 
  • Oversee customer service, front desk, and main phone lines.
  • Hire and train student assistants.
  • Manage front desk schedule.
  • Delegate and supervise student projects as needed.
  • Develop and manage student lead program.
Bar Program 
  • Manage the liquor license associated with the Koenig Alumni Center: 
    • Work with approved liquor distributors to order alcohol needed for all upcoming events.
    • Maintain and manage liquor inventory system.
    • Stay up to date on and abide by all state, campus and local liquor regulations.
    • Pursue new opportunities for areas of growth in the bar program. 
Other Engagement Duties as Assigned 
  • Assist the Alumni Association Team with other administrative and operational duties as assigned.
  • Provide event staffing support for all-hands Alumni events and other events as needed.
  • Partner with donor relations and Alumni Association Events and Outreach team to engage, steward and manage important donors, volunteers and allies to the Alumni Association.
What You Should Know
  • This position has the ability to work a hybrid schedule with some days on campus and some days remote. 
  • This position may require local, regional, and out-of-state travel to engage with university constituents and will occasionally be required to work evenings/weekends. 
What We Can Offer The salary range is $65,300 - $72,800 annually. Relocation assistance may be available within department guidelines.    The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder. What We Require
  • Bachelor’s degree or equivalent experience or combination of education and experience may substitute.
  • 1+ years of professional, job-related experience. 
  • This role requires a valid U.S. Driver’s License and willingness to test for a Commercial Motor Vehicle (CMV) certificate. 
Please apply by February 12, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

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