Financial Grants Management

American Public Health Association
District of Columbia, United States
Salary Commensurate with experience
Closing date
Mar 5, 2024

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The Grants Manager will assist the Association in coordinating and have direct charge of private funding, federal grants cooperative agreements. This position will report directly to the Chief Financial Officer (CFO).  The position will in also work with all principal investigators and program managers to ensure the smooth operation and reporting of grants made to APHA. The position will assist in identifying new proposal opportunities that align with the areas of interest specified by program staff and management. This position is based on the funding of the grant program and work, and contingent to continue based on funding and or good standing performance.

 Support the finance unit in grant financial activities. Support the growth and expansion of grants, cooperative agreements, and contracts as APHA works to diversify and deepen funding relationships with CDC, other federal agencies, non-profit, and private partners. Assist the principal investigators and senior staff in administering grant funds in a manner that provides confidence, monitor required reporting of all funds, and prepare summaries, reports, or other documents. Develop templates and internal guidelines to standardize grant administration activities, track grant proposal from submissions through closeout, and support all project managers activities as need.

Grant Requirements:

  • The Grants Manager provides support to APHA staff on a range of philanthropicand federally funded project
  • Troubleshoot potential issues with APHA Principal Investigators and serve as a resource to program managers.
  • Monitor grant timelines and submission processes, audit grant files periodically, and ensure compliance with all requirements.
  • Manage carryover/no cost submission and close-out processes.



  • Monitor program budgets and expenditure and coordinate with program Manager to ensure effective pro
  • Maintain records of all payments manage and manage all changes request and prepare monthly records for all grants related activit
  • Handle all grants-related internal and external inquirie
  • Prepare all the required financial funders’ financial reports.
  • Prepare financial reports for drawings and funders’ required report

Grant Requests and New/Continuation Grant Application

  • Prepare grant continuation documentation and compile interim and final progress report
  • ➢Coordinate grant submission applications.

Client and Staff Interaction

  • Serve as liaison between the Procurement and Grants Office and APHA onbudget matters, and as a back up to the Principal Investigator(s) regarding programmatic matte

Administrative and Research Duties

  • Review grant offerings in and identify new proposal opportunities that fit theareas of interest specified by program staff.
  • Assist with new proposal preparation and submission for funding opportunities refine budgets; complete paperwork; assist with review of the finished proposal; and submit documents on or before the due date.

Perform other duties as assigned.

 Minimum of five years grant management experience with non-profit associations. Bachelor’s degree in business, accounting, or related field strongly preferred, but not required. Working knowledge of grant management. Excellent organizational and administrative skills. Ability to communicate effectively, orally, and in writing. Strong interpersonal skills required to work effectively with staff, APHA members and external vendors. Working knowledge of computers. Proficiency with Microsoft Office, IMis, Dropbox, Adobe Acrobat, Great Plains reporting,, Sharepoint, Grant Solutions and other federal software. Internet and email communication required. Must be able to work occasional evening and weekend work as job duties or projects requires and travel to staff APHA-related meetings as needed. Requires occasional lifting and moving to 25 pounds.

Position is based in downtown DC near several metro stations.  Hybrid work environment.

Hours: 35 hours a week, full-time, Monday - Friday (daytime).  Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should submit the following information at:

  • Cover letter;
  • Resume;
  • A writing sample;
  • Salary requirement;
  • At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).


Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.

CLOSING DATE:            Open Until Filled

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.


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