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Director of Advancement and Alumni Relations


Director of Advancement and Alumni Relations



Woodstock School is seeking to appoint a Director of Advancement and Alumni Relations to start in July 2024.





Woodstock School is India’s leading international residential school. For over 169 years, Woodstock has stood as a reference point for excellence in education in Asia. Situated in the Indian Himalayas, Woodstock’s stunning campus covers 258 acres of protected forest, providing an inspirational educational environment and unrivalled access to one of the world’s great mountain wilderness areas. With more than 40 nationalities represented among its student body and faculty, Woodstock is a truly international community which embraces its diversity and multi-culturalism.


Woodstock is a K-12 school, with predominantly staff children as day scholars aged 3 through grade 5. The residential education programme begins in Grade 6. Woodstock is an IB World School offering an inquiry-based approach in the Early Years, the Middle Years Programme (MYP) in Grades 6-10, and the Diploma Programme (DP) in Grades 11-12. The school is accredited by the Middle States Association (MSA), the International Baccalaureate Organization and the Council of International Schools (CIS).




Woodstock School strives for excellence in teaching and learning, offering an exceptional education in a diverse international community. Inspired by our Indian Himalayan environment and our inclusive Christian tradition, we develop visionary, articulate and ethical individuals equipped to achieve their full potential in leadership and in life.




Our Advancement and Alumni Relations department comprises three full-time staff who engage with our global network of alumni on a constant basis.





JOB TITLE:                    Director of Advancement and Alumni Relations


REPORTING TO:            The Principal




The Director of Advancement and Alumni Relations is a key leadership role in the life of the school who will lead the school’s strategic fundraising initiatives. The role envisages an incumbent who has the ability to act as a “brand evangelist” for Woodstock School’s Advancement and Alumni Relations Department, leading up to Woodstock’s 175th Anniversary in 2029. The Director would work with the Principal, Board of Directors, and Foundation bodies associated with the school to set a vision for a successful and growing fundraising effort. The Director is also involved with strategic planning in order to represent the institution to major donors and will build and oversee a fundraising plan with appropriate resources to meet the school’s goals.


The Director would work with the Principal, Board of Directors, and Foundation bodies associated with the school to set a vision for a successful and growing fundraising effort. He/She is involved with strategic planning in order to represent the institution to major supporters, and to build and oversee a fundraising plan with appropriate resources to meet the school’s goals.


The Director of Advancement and Alumni Relations is expected, in professional ways, to model Woodstock School’s Desired Learning Outcomes, the philosophy of Eliciting Greatness and make decisions in accordance with our Guiding Principles. In addition, the Director of Advancement and Alumni Relations will accept and support Woodstock School’s inclusive Religious Life Policy.




Planning and Administration

  • Develops and implements the strategic fundraising plans for the Advancement and Alumni Relations in consultation with the Principal
  • Works with the Principal, the Director of Finance and Operations and the specific committees of the Board to develop strategies to identify, initiate and meet the school’s funding goals
  • Collaborates with a communications team to develop digital fundraising strategies
  • Ensures that policies are developed and in place to govern the operations of the Office
  • Assumes responsibility for all reports on institutional fundraising to the Board and other agencies
  • Develops an Annual Fundraising Budget for the Advancement and Alumni Relations
  • Achieves the institution’s advancement goals and assures smooth functioning of all areas of Annual Giving, Major Gifts, Planned Giving, and Prospect Research
  • Identifies and cultivates relationships with potential and existing donors, including parents, alumni, staff and the Friends of Woodstock School Foundations
  • Plans for and directs an institution wide program of accountability, reporting and stewardship to institutional donors and supporters
  • Generates advancement materials such as grants and case statements



  • Designs, implements and manages all fundraising activities including the annual fund, endowment and capital campaigns, major donor and planned giving programs and special projects
  • Solicits identified prospects for major and planned gifts, including creation or review of proposals, legal instruments, communications, acknowledgments and recognition
  • Develops and implements parent, faculty/staff, alumni and community-based fundraising programs within the Annual Fund Drive
  • Manages all strategies and activities for donor cultivation, solicitation, relations and accountability
  • Maintains contact with foundations and corporations and oversees the development of grant proposals for them in keeping with the school’s funding needs


Alumni Relations

  • Identifies and implements short and long-range goals, objectives, policies, and operating procedures for the management of Alumni Relations within the Advancement and Alumni Relations Office
  • Develops and manages an agreed upon annual plan for alumni relations to include timeline and budget for the global alumni program
  • Maintains and enhances the school’s existing close relationship with Friends of Woodstock School (FWS) ensuring seamless communications between the school, FWS and the US based alumni body, the Canadian Friends of Woodstock Organization; and the UK Charitable Trust under the name of Woodstock School.
  • Maintains an accurate and complete database of alumni and friends of Woodstock School, building strong reporting capabilities to track ROI on alumni programming, and fundraising research, prospecting, and donation tracking


Marketing & Communications

  • Works with the Principal to coordinate institutional strategic planning as required
  • Plans and directs a comprehensive, coordinated and high-quality communications plan to communicate the mission and value of Woodstock to all audiences, including staff, parents, the government, the broader Indian community, alumni and other supporters



Minimum qualifications

  • Master’s Degree in a relevant discipline
  • Minimum 5 years and preferably 10 plus years of experience in Advancement and Alumni Relations
  • Experience and proven success in leading, building and maintaining an Advancement Program, preferably in an educational institute


Preferred qualifications

  • Proven project management, relationship management and leadership skills
  • Outstanding fundraising, event management and public speaking skills
  • A thorough understanding of the best practices in the field of Advancement and Alumni Relations with the ability to apply those in the context of a culturally diverse environment
  • Knowledge of fundraising and contract management systems like Raiser’s Edge or Donor Perfect
  • Experience writing and managing Advancement and Alumni Relations materials for print, social media and websites
  • Experience creating and implementing advancement plans and budgets





Interested applicants should apply through school website

Shortlisted candidates will be interviewed by the hiring committee via Skype/Zoom


JOINING DATE: 1 July 2024


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