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Development Coordinator (112525)

Employer
Johns Hopkins University: Development and Alumni Relations
Location
Maryland, United States
Salary
Salary Commensurate with experience
Closing date
Mar 28, 2024

View more

Position Type
Administrative, Office Administration
Fields
Education
Employment Type
Full Time

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine; strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

 

Johns Hopkins University supports a flexible work model which includes four different work modalities. This role has a hybrid work arrangement with an onsite presence of three days per week. FOR HYBRID STAFF ONLY: The manager will confirm the team’s core onsite days where the majority/all team members will work in the office. Employees who travel on university business can count those days towards their onsite days.

 

The Development Coordinator for the Johns Hopkins School of Nursing (JHSON)is an integral member of a highly successful development and alumni relations (DAR) team at the top-ranked school of nursing. This position is vital to the success of the JHSON donor and alumni relations, and fundraising efforts. Reporting to and providing direct support to the Associate Dean, this position will manage the operations of the team, support DAR events, and handle administrative functions for the Associate Dean.

 

The Development Coordinator must be able to exercise a high level of professionalism, judgement and tact in the resolution of administrative issues and perform under pressure with a high degree of accuracy, speed and diplomacy. The position requires excellent communication, computer, and time management skills and the ability to think independently.

 

 

 

SPECIFIC DUTIES AND RESPONSIBILITIES

 

Operations Management (35%)

  • Maintain comprehensive knowledge of the donor and prospect database. Enter and maintain donor/alumni information updates and development/engagement activity.
  • Maintain working knowledge of gift processing and support as needed.
  • Work with the business office to reconcile accounting for gift funds as needed.
  • Serve as liaison to select Central DAR departments and with Johns Hopkins schools and divisions.
  • Serve as main point of contact for the office; answering calls that come into the main office telephone line and responding to messages in the office email account.
  • Facilitate purchase of donor gifts for milestone events.
  • Reconcile P-card expenses.
 

Leadership and Team Administrative Support (35%)

  • Provide administrative support for the Associate Dean of Development and Alumni Relations, including calendar management, expenses, travel booking, and database updates.
  • Manage DAR Operational Plan, scheduling and agenda for team meetings and annual retreat.
  • Recommend, develop, and implement policy and procedural changes to improve operations of the office.
  • Work with vendors to process payments and ensure proper protocols are followed.
  • Review monthly budget report for accuracy.
  • Ensure office infrastructure (lighting, furnishings, storage spaces, etc.) are functioning properly, work with JHU Facilities for needed repairs or replacement.
  • Oversee DAR calendar to ensure office coverage, maintaining a current list of staff who maintain flex schedules and keeping the office apprised of hybrid and remote working arrangements.
  • Produce briefings, as requested.
 

Events Management and Programming Support (30%)

  • Partner across DAR team to manage and execute DAR event logistics, including development of event registration forms, event communications (mailings, emails, webpages, etc.), rsvp tracking, on-site event management and event follow-up.
  • Generate and maintain the DAR events calendar and timelines.
  • Staff events as needed.
  • Other duties as assigned.
 



Minimum Qualifications

  • High School Diploma or graduation equivalent
  • Three years related administrative experience
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula



Preferred Qualifications

  • Bachelor’s degree preferred but relevant development or business experience is highly valued.
  • Strong computer literacy and the ability to learn new software; comfort with Microsoft Office Suite, particularly in Excel, Word, and PowerPoint. Competency in formatting Word documents and completing mail merges. SAP experience highly preferred.
  • Excellent writing and communication skills.
  • High degree of professionalism and confidentiality.
  • Strong interpersonal and organizational skills; ability to manage multiple projects simultaneously and effectively.
  • Ability to work as part of an effective team securing the success of the Development and Alumni Relations program.
  • Flexibility to work occasional evenings or weekend hours as needed for events.

 

All applicants are expected to uphold the university’s core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

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