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Coordinator of the Executive Office

New York, United States
$62,000.00 - $70,000.00
Closing date
May 14, 2024

Reports to: CEO
Position Type: Full Time, Non-Exempt

Organizational Overview:
Footsteps supports and affirms individuals and families who have left or are contemplating leaving, insular ultra-Orthodox Jewish communities in their quest to lead self-determined lives. Based in New York City with remote options nationally, Footsteps offers members peer and emotional support groups, educational and career programs, divorce and custody support, social events and celebrations, and referrals to partner organizations for additional resources. Since Footsteps began in 2003, we have served over 2,300 individuals as they work to define their own identities, build new connections and communities, and lead meaningful lives on their own terms.

We have recently completed a robust strategic planning process, which has laid out a clear vision for Footsteps through 2027. In 2024, as we continue to recalibrate post-COVID, we expect our budget to surpass $5M with a staff of over 30. This is both an exciting and critical time to join the Footsteps team as we strengthen our internal infrastructure and capacity to meet the expanding needs of this community.

Position Overview:
Footsteps seeks an energetic, highly organized, project manager to serve as the Coordinator of the Executive Office. The Coordinator will provide overall executive-level support and coordination to the CEO in all aspects of their daily activities, managing an array of projects, including organizational development, and supporting coordination for the executive office. The executive office includes the CEO, the Board of Directors, the Senior Director of People and Culture, the Senior Director of Programs, and the Senior Director of Finance, Data, and Administration. The ideal candidate will be an exceptional project manager who possesses a high level of discretion in handling sensitive and confidential information and managing relationships with staff, board members, Footsteps members, and external stakeholders.

Job Responsibilities:

  • Supporting the CEO
    • Be aware of and manage the CEO’s priorities, fielding inquiries, anticipating and navigating shifting needs as they arise
    • Manage the CEO’s calendar, scheduling and confirming appointments, preparing materials for meetings and coordinating travel arrangements
    • Support the CEO in managing email inbox, draft correspondence with external constituents and document key correspondence in the database
    • Support the CEO’s fundraising work, partner with the development team to coordinate, prepare for, and follow-up on donor meetings and events, and support with development tasks as needed
    • Act as an information funnel, facilitating between CEO and internal and external stakeholders
  • Supporting the Executive Office
    • In partnership with the Senior Director of People and Culture, build agendas and manage scheduling and content for leadership and all staff meetings, as well as staff gatherings and retreats
    • Project manage organization-wide strategic initiatives and special projects that do not fit neatly within the organizational chart or that fall between departmental or leadership responsibility
    • Plan and execute the annual goal-planning process
  • Board Liaising
    • Work with the operations team to coordinate all logistics around board meetings including scheduling, managing RSVPs, and materials preparation
    • Manage schedule of board activities, schedule board committee meetings, facilitate communication and reporting leading up to board meetings and organizational events
    • Take notes at board and committee meetings, disseminate minutes and action items in a timely manner
    • Manage board orientation process, including scheduling orientation and the compilation of the board manual for new members


  • Meticulous attention to detail while maintaining sight of the bigger picture
    Highly organized and able to manage multiple complex tasks
  • Comfort with “managing up”
  • Exceptional written and verbal interpersonal skills
  • Ability to cultivate strong, professional relationships with colleagues, board members, donors, and organizational partners
  • Flexible work style with the ability to work under tight deadlines and shifting priorities, anticipate needs and potential issues before they arise
  • Motivated self-starter capable of working independently as well as within a team environment
  • Ability to exercise independent judgment, problem-solving, and discretion
  • Ability to maintain sensitive and confidential information


  • 3+ years relevant work experience providing administrative support and project management in a dynamic, fast-paced environment
  • Commitment to and passion for Footsteps’ mission and values
  • Proficient and comfortable with technology including Google Suite (Gmail, Drive, Docs, Sheets) and Microsoft Suite (Excel, Word, and PowerPoint)
  • Ability to work occasional evenings and weekends
  • Knowledge of Salesforce, Zoom, and 1-2 project management platforms (Asana, Basecamp, etc.) a plus
  • Previous experience in the nonprofit sector is a plus

Location: New York City Area
Anticipated Start Date: Late July/Early August 2024
Starting Salary: $62K-70K annualized

This is a hybrid position, with in-office days expected approximately 1-2 days per week in addition to board meetings and event support in the NYC metro area. The ideal candidate works well in the office and from home.

COVID update:
All staff are required to be vaccinated. The office is currently open to staff on a voluntary basis. Program offerings and services are offered both virtually and in-person, at the office and offsite.

How to Apply:
Please send your resume and cover letter to and indicate your name and “Coordinator of the Executive Office” in the subject line. We will review applications on a rolling basis, so we encourage you to apply soon.

Team + Benefits:
You will be joining an amazing team of passionate, mission-driven colleagues. We offer a competitive benefits package that includes: 20 vacation days, 13 paid holidays, unlimited sick days, 5 personal days, summer Fridays, 12 weeks of paid parental leave, paid sabbatical after 7 years of continuous service, health, dental, and vision insurance, 3% match for IRA retirement plan, flexible spending accounts for health care and transit, and a professional development stipend.

We are committed to promoting an equitable, safe, and welcoming environment for our members and staff. Footsteps values a culture of respect and inclusive community: honoring personal choice, different sets of beliefs, and diverse lifestyles that promote individuals’ rights to determine the course of their own lives. Footsteps promotes diversity in the workplace and believes it is critical for our continuing success. We know that women, trans, non-binary, and other structurally marginalized people are more likely to apply to jobs only if they meet 100% of the qualifications. We strongly encourage you to apply even if you don’t meet every requirement.

Footsteps is an equal-opportunity employer. Immigrants, people of color, formerly ultra-Orthodox individuals, LGBTQIA people, people with disabilities, and people who come from poor and working-class backgrounds are strongly encouraged to apply. Footsteps does not discriminate on the basis of race, color, religion, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, or any other legally protected status.

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