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Institutional Advancement Assistant

SBH Health System seeks an exceptional development support professional to join the Office of Institutional Assistant (Development). The Advancement Assistant is key to the effectiveness and smooth functioning of the department and will have primary responsibility for supporting events, Database management and entry, budget and expense tracking, scheduling meetings, PR material development and distribution, and other administrative duties. This is a great opportunity to work with dedicated healthcare workers, serve and underserved community, and help grow the visibility of SBH.


Position reports to:

Vice President & Chief Advancement Officer of Advancement


Roles & Responsibilities:

  • Support the Office of Advancement’s comprehensive donor programs to raise funds for SBH Health System
  • Provide all support for Advancement events.
  • Provide administrative support (e.g. scheduling internal meetings, donor meetings, maintain calendar, prepare and coordinate materials, agendas for meetings, etc.)
  • Compose and proofread proposals, case for support, program summaries, talking points, briefings, personalized donor acknowledgments as well as other correspondence as directed.
  • Draft correspondence, and prepare/coordinate mailings
  • Oversee and manage purchase orders, invoices and other expenses for Advancement (fundraising).
  • Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to managed portfolios as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management.
  • Field and respond to external donor related phone and email inquiries.
  • Assist with scheduling and coordinating logistics related to donor cultivation and stewardship events
  • Foster positive and professional working relationships with all staff.
  • Assist with special projects as assigned



  • Bachelors’ Degree required
  • 1-2 years’ work experience, preferably working in an office setting, in development, public relations, or marketing


Minimum Computer Skills:

  • Proficiency in the Microsoft Office environment
  • Ability to learn fund-raising database; Raiser's Edge experience preferred


General Skills:

  • Outstanding verbal and written communication skills
  • Attention to detail
  • Organized, meticulous, and flexible
  • The ability to work within an environment that emphasizes teamwork


Individual initiative

  • Sensitivity, tact, and diplomacy
  • The ability to honor confidentiality


Work Environment:

  • Standard office work.
  • Some evening and weekend work may be required.
  • Occasional travel may be necessary.

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