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Seminole Clubs Fiscal Specialist

Florida State University Foundation
Florida, United States
Salary Not specified
Closing date
Jun 7, 2024

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Position Type
Administrative, Accounting and Finance
Other Fields
Employment Type
Full Time

Job Details

Job ID: 57718
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

Alumni Affairs


Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:


Manages all financial data, forms and reports associated with Seminole Clubs.  Works closely with Seminole Clubs¿ officers to file appropriate financial statements and maintain appropriate status with the Internal Revenue Service.  Responsible for managing and administering all Seminole Clubs¿ scholarship funds.  Responsible for reinforcing a collaborative and supportive relationship within and among alumni, the Alumni Association, and other Direct Support Organizations within the University.  Upholds and exemplifies the operating practices and mission of the Association and oversees the successful implementation of all related functions.

Manages the dissemination, collection, and review of all financial reports from the Seminole Clubs ensuring accurate completion in a timely manner. Manages data and reports associated with Seminole Club Leaders, Seminole Clubs, and the Seminole Club network. Develops and maintains checklists and tracking documents related to club financials. Oversees club systems in QuickBooks Online software to ensure data integrity and accuracy of financial information. Maintains QuickBooks Manual. Trains Seminole Clubs’ treasurers on appropriate QuickBooks procedures and financial best practices. Prepare annual group exemption update to the Internal Revenue Service. Oversees and coordinates updates to all financial sections of the Seminole Club Handbook annually. Files tax returns annually by required deadlines on behalf of the Seminole Clubs and/or works with the external auditor to obtain their assistance with filings. Maintains strong working relationships with FSU Foundation accounting office and consultants on contact with the Alumni Association for handling club financial matters as well as representatives of the Internal Revenue Service to ensure Seminole Club financial documents are submitted accurately and in a timely manner.

Administers Seminole Club scholarships, both endowed and non-endowed. Works closely with the FSU Foundation development office to ensure all Seminole Club scholarship gift agreements are in compliance with FSU Foundation policy. In collaboration with the Director of Seminole Clubs, serves as the liaison to Seminole Club leaders for all financial matters.

Organizes Seminole Club constituent data and ensures it is incorporated into the FSU Foundation and Alumni Association database. Contributes to the preparation of reports as necessary. A driver’s license is required for this position as incumbent may be required to represent the Alumni Association at various functions and/or events. Protects confidential information.

Completes the batch process including committing batches to CRM and filling out the daily Cash Rec spreadsheet with batches; Completes the process of running the membership processor and correcting memberships errors, specifically those memberships that have not upgraded/downgraded correctly.

Assists with the implementation of activities, programming, and events designed to create awareness, foster communication, stimulate involvement and strengthen the connection between the University and Alumni. Coordinates the planning, promotion and execution of events associated with Alumni Association and University Outreach including but not limited to serving as the staff point of contact for Seminole Club Treasurers, efforts for membership acquisition, special events, alumni outreach programs, constituency groups, reunions and homecoming. On behalf of the Director of Seminole Clubs, assists in the implementation of new alumni programs by coordinating data pull, communication efforts, correspondence, and related paperwork.      


Bachelor’s degree in accounting or related area and two years appropriate experience; or a high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.


This is an A&P (Administrative and Professional) position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled. The hiring committee will review applications as received.

Applicants must upload a resume with their online application.



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