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Event Specialist, Office of Special Events

University of Maryland College Park - College Park, MD
Maryland, United States
$49,619.00 - $59,543.00
Closing date
Jun 7, 2024

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Position Type
Fundraising, Special Events
Employment Type
Full Time
The Program Administrative Specialist for the Office of Special Events plays an integral role in the planning and execution of high level events. This individual will independently manage event designated elements including: crafting and submitting Request for Proposal (RFP) to vendors, collecting, reviewing and negotiating contracts, arranging site visits, vendor correspondence, and menu/décor research and selection. The individual will be onsite for designated events and corresponds with alumni donors, campus partners, and vendors.   In addition, the Program Administrative Specialist duties will include determining event objectives, managing event budgets, vendor selection and negotiation, programming, marketing collateral, on-site management, event follow up, and evaluation. The position works collaboratively with high-level staff and donors to develop plans and takes responsibility for results of events and ensures each event is tailored toward the overall goals of the department. The incumbent will also manage event registrations using event management software and event follow up.   This individual will be involved in communication within the department, across campus, and with external constituents. This will include the role of liaison and resource for alumni, donors, campus partners, and vendors; via meetings, calls, voicemails, and emails. The Program Administrative Specialist will support scheduling, general correspondence, and maintaining overall office operations.   The Specialist must have the availability to work evenings and weekends throughout the year. Local and campus travel 5% of the time. This position may be physically demanding at times; must be able to lift 40 lbs.

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