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Leadership Giving & Stewardship Manager

Sacred Heart Schools, Atherton
California, United States
$80,000.00 - $95,000.00
Closing date
Jul 22, 2024

Position Title:                        Leadership Giving & Stewardship Manager                                                          

Department:                          Advancement

Reports To:                            Chief Advancement Officer

FLSA Classification:              Exempt

FTE (Full-Time Equivalent): 100%

Schedule of Duties:              12-Month

Salary Range:                       $80,000- $95,000 annual/salary

Position Purpose:                 The Leadership Giving & Stewardship Manager is responsible for managing the school’s planning and implementation of major and capital gift efforts. This position is charged with implementing and monitoring campaign plans, the effective staffing of volunteers, tracking and stewardship of all major leadership giving activity.


Specific Expectations for Advancement Staff: In addition to duties and essential job functions listed in job descriptions, the following responsibilities are expected of all employees in the Advancement Department: 

Professional development as required and approved by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of, or participation in, mandatory meetings and/or events as directed by your supervisor including but not limited to the tri-annual Director’s Days and Annual Auction.  All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal work schedule, non-exempt employees will receive overtime pay, as eligible. 


Essential Duties:

Leadership Giving Project Management:

  • Maintain systems, data entry and data management to track and advance leadership gifts and campaign activity
  • Collaborate with campaign volunteers, Director of Schools, and Chief Advancement Officer regarding the strategic direction of leadership giving program and campaign activity
  • Prioritize donors and coordinate or conduct prospect research
  • Draft briefing memos and thank you notes for the Director of Schools, Chief Advancement Officer, and volunteer solicitors
  • Prepare and draft proposals and or communications
  • Coordinate with the Director of Annual Fund and the Alumni Relations & Past Parent Engagement Manager on strategy, planning and activity related to their areas
  • Prepare supporting materials and compile packets for briefing and solicitation meetings
  • Enter campaign and leadership giving activity notes into Raiser’s Edge and/or other tool(s) in use for tracking and management purposes as directed
  • Coordinate all marketing and events related to leadership gift effort with the Director of Communications, Director of Events, and the Chief Advancement Officer
  • Assist in scheduling solicitation meetings as needed

Volunteer Committee Support:

  • Support volunteer solicitor recruitment and training
  • Schedule and coordinate solicitor meetings with the Chief Advancement Officer and Committee Chairs
  • Provide administrative support for solicitor meetings including taking minutes
  • Communication action items and responsibilities to internal partners and solicitation volunteers
  • Provide scheduling support for meetings with prospective donors and volunteers
  • Provide materials and support for committee meetings and cultivation events
  • Be a positive and productive member of the Advancement Team


  • Support and encourage strong stewardship and exceptional donor experiences
  • Ensure an excellent donor experience
  • Manage a comprehensive stewardship program that appropriately and consistently promotes interaction with and recognition of donors at all levels
  • Work in partnership with the Director of Schools and Chief Advancement Officer to prospect, build, and strengthen relationships with all individual donors, focusing on major donors
  • Establish and manage information tracking processes regarding acknowledgment, recognition, ongoing communications, and continued cultivation of past and current donors to enhance their relationship with the school and increase the likelihood of continued contributions
  • Develop and assess policies and procedures that are essential for a comprehensive donor relations program. Coordinate, implement, and execute those policies and procedures
  • Design, document, and implement a systematic and integrated donor relations program
  • Other tasks, as assigned to help meet the goals of the Advancement Office and the school as directed by the Chief Advancement Officer


Required Qualifications:

  • Associate’s or Bachelor’s degree or the equivalent knowledge gained through experience is required
  • A minimum of three years of non-profit development experience; independent school, major gift, or capital campaign experience a plus
  • Excellent computer skills (Microsoft Suite, Google Suite, Blackbaud, etc.) database use/management (Raiser’s Edge experience desired)
  • Online proficiency in Canva
  • Commitment to maintain absolute confidentiality
  • Outstanding organizational skills and attention to detail; strong analytic, problem-solving skills
  • Proven ability to manage multiple projects and meet deadlines
  • Excellent verbal and written communication skills in English; additional skills in Spanish are valued and preferred
  • Excellent research, writing, editing skills
  • Results-driven approach with a bias towards action and accuracy
  • Passionate about customer service and leadership
  • Flexibility and high tolerance for change and ambiguity with an outgoing personality and a positive attitude
  • Excellent attendance and punctuality
  • A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it


Physical Demands and Work Environment:

  • View and operate a computer frequently and consistently, especially in the preparation or reports, crafting and responding to emails, viewing presentations, etc.
  • Must be able to communicate clearly and effectively with the school population and the public
  • Must be able to travel safely and comfortably across our 63-acre campus for a variety of events and meetings, often several in a workday
  • Must be physically able to assist, when necessary, with event setup and breakdown, including lifting up-to 30-lbs
  • Must comply with all state vaccination requirements and show proof of vaccination including but not limited to COVID-19 or proof of eligibility for exemption 
  • Available to work evenings and weekends as needed
  • Generally, works in standard office conditions and climate and may work in varied extreme outside weather conditions during special activities and fundraising events
  • Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts


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