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Senior Grants Officer (Job #68840)

Berkeley Art Museum and Pacific Film Archive
California, United States
$85,800.00 - $87,500.00
Closing date
Jun 13, 2024

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Position Type
Fundraising, Grant Seeking, Programs, Grant Administration
Arts, Museum
Employment Type
Full Time
Position Overview

Reporting to the Director of Development and working closely with senior staff across the institution, the Senior Grants Officer manages a portfolio of institutional prospects and proposals that generate approximately one quarter ($1.5M) of the museum's contributed income each year. This position builds strong and effective relationships, internally and externally, as a champion of BAMPFA's mission, vision, values, and priorities.

As an integral member of BAMPFA's development team, the Senior Grants Officer is responsible for designing and delivering a strategic multiyear program of institutional grant support to advance BAMPFA's mission, vision, and institutional priorities. Reporting to the Director of Development, this position is responsible for achieving annual contributed income goals of approximately $1.5M annually from foundation, government, and corporate sources.

The Senior Grants Officer actively identifies, cultivates, solicits, and stewards a portfolio of foundation and government prospects that have the capacity to give $50,000 or more, including preeminent Bay Area and national foundations. The position may also manage a small number of corporate and family foundation prospects. To meet annual fundraising targets, the Senior Grants Officer works in close collaboration with BAMPFA's curatorial, program, finance, and development teams to develop compelling opportunities for philanthropic partnership and impact.

This position serves as the primary liaison between BAMPFA and the university's Sponsored Projects Office (SPO), and has significant responsibility for understanding and adhering to all university policies and processes related to proposal submission, award acceptance, and grant reporting. This position also works closely with the Development Associate, Grants and Major Gifts in support of BAMPFA's overall institutional fundraising goals.

  • Proposal Development (40%): Develop clear and compelling funding proposals that link funder priorities with BAMPFA goals. Ensures that written, visual, and financial materials meet funder criteria, are persuasive, accurate, well-targeted, and meet funder deadlines. Sets clear processes and timelines for internal review, and ensures compliance with all internal campus policies and procedures. Through solicitations of corporate, government, and foundation prospects, meets or exceeds annual fundraising goals of approximately $1.5 million.
  • Relationship Building (20%): Builds strong and effective relationships with past, current, and prospective institutional funders through face-to-face meetings, phone and Zoom calls, written correspondence, and other in-person activities. Works closely with program officers, foundation staff, board members, and corporate contacts to strengthen pride, affinity, and investment in BAMPFA. Facilitates personal introductions and staffs BAMPFA's Executive Director and curators on visits with foundation representatives.
  • Pipeline Management (20%): Manages a comprehensive multiyear pipeline of institutional proposals, awards, and reports. Works closely with Development Director and finance office on quarterly, annual, and multiyear financial projections. Works closely with curators, colleagues, board members, and other stakeholders to identify funding opportunities and prospective donors for BAMPFA's programs, film series, exhibitions, and strategic initiatives. Coordinates internal prospect clearance and compliance processes with campus departments (SPO and UDAR).
  • Team Leadership (10%): Provides routine assignments, direction, coaching, and guidance to the Development Associate, Grants and Major Gifts (a position that also reports to the Development Director). Assigns and reviews tasks to maximize efficiency and productivity across the full portfolio of grant activity. Delegates routine tasks to maximize highest value frontline activity.
  • Finance Office Coordination (10%): Works closely with the museum's finance office to ensure that all restricted funds and new awards are received, allocated, tracked, and reported on by BAMPFA, in compliance with grant agreements and with applicable federal regulations and university policies. Advises on approved use of funds as necessary and facilitates communications and requests to funders during the award management process. Makes requests for funder-specific financial data and reports. Maintains BAMPFA's library of approved financial documents for external stakeholders.
Required Qualifications
  • Proven history of writing effective fundraising proposals with a strong record of success, especially in the area of federal government grants.
  • Thorough knowledge and understanding of fundraising, grant-writing, and donor-relations concepts, principles, techniques, procedures, and practices.
  • Outstanding ability to set, articulate, and adhere to project timelines and processes in a collaborative work environment.
  • Highly developed attention to detail, including nuances of style and grammar, accuracy of financial data, and rigorous compliance with internal and external requirements, rules, and regulations.
  • Ability to create professional, visually appealing proposals and presentations using standard Office, Adobe, and Google Suite software.
  • Thorough working knowledge (and/or the ability to quickly develop such knowledge) of BAMPFA and UC Berkeley, including its vision, mission, goals, achievements, and infrastructure.
  • Thorough analytical and critical thinking skills, including skills in creative and effective decision-making and problem identification, avoidance, and resolution.
  • Ability to maintain strict confidentiality.
  • Proven ability to work successfully on multiple projects and manage time effectively.
Preferred Qualifications
  • Outstanding written, oral, visual, and interpersonal communication skills, including political acumen, to build and maintain effective working relationships at all organizational levels and with outside constituencies.
  • Past experience working successfully as a grant writer in an art and/or film organization.
Education and Training

Bachelor's degree in a related area and / or equivalent experience / training.

Salary & Benefits

This is an exempt, monthly paid position, eligible for full UC benefits. For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website. This position is eligible for 20% remote capability. This is not a Visa opportunity.


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