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Development Coordinator

American Federation of Arts
New York, United States
$55,000.00 - $60,000.00
Closing date
Jun 15, 2024

Job Details


“Full-Time Development Coordinator”


The American Federation of Arts (AFA) is the leader in traveling exhibitions internationally. A nonprofit organization founded in 1909, the AFA is dedicated to enriching the public’s experience and understanding of the visual arts through organizing and touring art exhibitions for presentation in museums around the world, publishing exhibition catalogues featuring important scholarly research, and developing educational programs.


This position reports to the Director of Institutional Advancement and Manager of Special Events and is responsible for a wide range of administrative tasks in the Development and Communications Departments. 


Key Responsibilities

  • Assist in the planning and execution of in person and virtual donor cultivation, fundraising and stewardship events (some evenings required)
  • Utilize Raisers Edge database to produce mailing lists, update constituent records, and liaise with finance department
  • Process contributions and gifts for the Development Department
  • Issue acknowledgement letters, receipts, and invoices related to special events and programs
  • Support Dir. of Institutional Advancement with the production of solicitation materials for donors, including proposals, personalized e-mails, and reports
  • Assist with grant submissions by updating calendar of proposal and report deadlines to help ensure timelines are met
  • Conduct event attendee and prospective donor research
  • Draft electronic mailings for: membership benefits, newsletters, events, exhibition openings, and other communications as needed
  • Assist with updating and managing website content
  • Create and maintain event pages via Eventbrite
  • Other related duties, as assigned


  • A minimum of five years special events/development experience
  • Experience with Raiser’s Edge database or other development database software required
  • Experience with WordPress and Excel required
  • Experience preferred with other frequently used programs including:
    • Microsoft Office Suite
    • Adobe Acrobat, Photoshop, InDesign
    • MailChimp
    • Eventbrite
    • Zoom
  • Excellent writing, research, and broad communication skills essential
  • Undergraduate degree in an art-related program a plus


Salary and Benefits

Generous benefit package including 3 weeks paid vacation, fully funded medical, dental and vision insurance.  Salary range is $55,000-$60,000  


To apply: Submit a cover letter and resume to by May 31, 2024


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