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Institutional Giving Manager

The Urban Assembly
New York, United States
$71,500.00 - $82,000.00
Posted Date
Jul 3, 2024


The Urban Assembly (UA) is a non-profit that promotes social and economic mobility by innovating in public education, both in its 22 New York City schools and in the solutions it offers to school districts nationwide. The Urban Assembly founded more than 20 small, career-themed high schools in New York City since 1997, pioneering career-connected education. Its school design and support enabled the Urban Assembly to develop high-impact learning solutions for schools and districts nationwide.


Under the mission of advancing students’ social and economic mobility by improving public education, the Urban Assembly partners with schools and districts to design and scale solutions that improve social-emotional learning, post-secondary readiness and success, and instructional quality. The UA values the uniqueness of every student, and our work honors the various social and cultural contexts from which they come. We acknowledge the historical barriers created by education systems to perpetuate the social inequities that keep students of color from accessing postsecondary and career opportunities - and commit to dismantling these barriers. 



Job Title: Institutional Giving Manager

Reporting To: Director of Advancement and Communications

Team: Advancement and Communications Team (comprising three passionate members)


Role Overview:

The Institutional Giving Manager is a key player on the Advancement team, dedicated to boosting revenue through high-quality written materials that highlight our work. The Institutional Giving Manager is a pivotal role that requires a proactive, committed individual passionate about public education and advancing the mission of the Urban Assembly. This role involves enhancing internal and external processes for tracking, communicating, and leveraging grants and funding. The ideal candidate excels in relationship-building, is highly organized, an adept project manager, and is passionate and knowledgeable about public education. This position requires an agile individual who can problem-solve and multitask effectively.


Key Responsibilities:

Grant Writing, Reporting, and Management

    Write grant proposals and reports; manage submissions to foundation and corporate partners. Monitor proposal and report deadlines; maintain internal tracking systems. Create cross-departmental information management systems and processes for streamlined proposal writing and reporting.


Donation Tracking, Management, and Reporting

    Oversee donation administration from start to finish. Manage donation logging and reporting in Salesforce, maintaining accurate records. Prepare acknowledgement letters for donors. Generate revenue reports for the Director of Advancement and Communications.


Prospect Research

    Research potential foundation, corporate, and individual donors to support the Urban Assembly. Stay abreast of trends in philanthropy by following and reading blogs, newsletters, etc.


Team Support

    Assist the Advancement team in managing cultivation and fundraising events, including an annual gala. Collaborate with the team to create content for donor and community e-newsletters and communications. Prepare funder briefs, develop agendas, and take notes at cross-team and funder meetings.


Additional Responsibilities:

    Engage in special projects and other duties as assigned. Embed principles of equity, inclusion, and belonging in all work, integrating these values into program development, policy application, and organizational practices. Demonstrate a commitment to the mission of the Urban Assembly. Collaborate respectfully to resolve obstacles and conflicts. Maintain UA’s online presence through weekly social media updates.

The key competencies of an Urban Assembly staff member include:   Problem-Solving, Collaboration, Communication and Listening, Priority-setting and Time Management, Position Expertise, Professionalism, Commitment to Growth and Community


Minimum Qualifications:

    Strong project management skills Fluency with using data to summarize impact and write compelling narratives Excellent grammar and written communication skills; experience writing grant proposals and reports Data management and/or Excel skills A proactive approach to managing complex cross-team initiatives Strong organizational skills and ability to manage multiple projects simultaneously.


Preferred Qualifications:


  • 5+ years of experience in education or nonprofit fundraising 


    Proficiency in Salesforce or other CRM  Knowledge of the NYC public education landscape  Experience working with Google Workspace (Docs, Sheets, Slides, Forms) Experience working with Canva or similar design software



This is a full-time, exempt position with a salary of $71,500 - $82,000. The UA also offers an excellent benefits package, including employer-funded healthcare, transit benefits, financial support for professional development, and generous vacation time.


Please apply by visiting our website at Opportunities | The Urban Assembly. No phone calls, please. Due to a non-compete clause, we are unable to hire staff directly out of NYCPS or central offices, but former NYCPS staff (out of the system for more than 1 year) are encouraged to apply.



The UA team will review applications on a rolling basis. We use a structured interview process and candidates moving forward in the interview process will be contacted by email regarding a phone screening, interviews and performance tasks. 


The UA makes every effort to ensure that its recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions. The UA is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email our Deputy Chief of Staff at  If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.


The UA is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. The UA encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. Black people, Indigenous people, people of color; lesbian, gay, bisexual, transgender, queer, and intersex people; women; people with disabilities; protected veterans; and formerly incarcerated individuals are all strongly encouraged to apply.

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