Finance Director

General Responsibilities:

Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation.  These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner

Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County

Provide independent auditing agency full access to all financial documentation for annual audits

Maintain a chart of accounts to accurately track and reflect revenues and expenditures

Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation’s PEO semi-monthly

Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)

Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant awards

Annual budget preparation with regular reviews and adjustments provided to the board as necessary

Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education

Primary contact for major facilities projects

Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws

Ensure that personnel records are maintained and stored in a confidential manner

Assure/assist in general maintenance and security of facility

Attend meetings, trainings, and appropriate professional development activities

Other duties as assigned

Written Documentation

Grant writing as needed with creation of budgets appropriate to the terms of the grant

Complete all required documentation in a timely manner

Maintain all source documents for backup of accounting and payroll data

Maintain accurate employee attendance records including requests for personal leave

Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave

Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed

Minimum Requirements

Bachelor’s Degree

Degree in accounting or mathematics preferred

Must pass drug screening and background clearance through Volusia County Schools

State of Florida Teacher Certification a plus but not required

Knowledge, Skills, and Abilities

Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher)

Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures

Must have exceptional decision-making and problem-solving abilities

Must be impeccably organized

Background with child care and/or school business procedures a plus

Bilingual English/Spanish skills highly desirable

Ability to respond appropriately to an emergency or a crisis according to the school safety plan