Executive Director of Institutional Advancement

Position Details
Position Information

Position Title
Executive Director of Institutional Advancement

Position Type
Administration

Job Summary/Basic Function
Bay College and the Bay College Foundation, a 501(c )(3) entity, seek a highly qualified candidate for the role of Executive Director of Institutional Advancement. This leadership position is critical in formulating, executing, and overseeing comprehensive fundraising strategies and ensuring meticulous management of foundation records and reporting. The Executive Director will be entrusted with the prudent stewardship of foundation assets, fostering relationships with alumni, donors, and other stakeholders to enhance the college’s financial support network.

Minimum Qualifications

• Bachelor’s degree in business, or a related field providing foundational knowledge for the effective performance of the referenced skill sets.
• Minimum of three years of experience in fundraising or management of funds.
• Minimum of three years of supervisory experience.
• Advanced knowledge of the legal requirements of fundraising and trust administration.
• Experience in financial or budget management.
• Proficiency with electronic research, marketing, database management, and reporting methods.
• Demonstrated significant community involvement, volunteerism, civic organization membership, etc.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
• Excellent interpersonal communication skills, organizational ability, and the ability to meet multiple deadlines.
• Ability to function autonomously yet collaboratively and the interpersonal skills to appropriately develop trust and confidence in the mission of the college foundation among a diverse population.
• Willingness and ability to work irregular hours and travel extensively.
• Must possess a valid unrestricted driver’s license.

Preferred Qualifications

• Master’s degree in business, or related field.
• A minimum of seven years of progressively responsible experience in institutional advancement, fundraising, or development, ideally within a college, university, or nonprofit organization.
• Demonstrated experience in a senior leadership role, including strategic planning, team management, and budget oversight.
• Proficiency in designing and implementing donor cultivation and stewardship strategies to engage individual, corporate, and foundation donors.
• Experience managing significant budgets, including experience with fiscal planning, financial forecasting, and resource allocation.

Fundraising and Donor Relations

• Develop and implement fundraising strategies targeting individual donors, corporations, foundations, and public/non-profit entities, leveraging annual giving, memorial gifts, planned giving, and endowment growth. Lead donor cultivation and recognition efforts, upholding confidentiality standards as required.

Foundation Leadership and Governance

• Serve as managing director of the foundation, reviewing, evaluating, and reporting on foundation activities to the board of directors, providing expert advice and counsel, and implementing board directives.
• Develop, oversee, and monitor the foundation’s budget (approximately $17.5 million).
• Actively participates as a member of the Senior Leadership Team bringing vision, strategic thinking, and creativity to the advancement of the organizational vision, mission, and goals.

Alumni and Community Engagement

• Establish and maintain a robust alumni relations program, utilizing engagement and retention strategies to foster ongoing support from college alumni.
• Represent the foundation and college at community events or with community groups relevant to the foundation’s mission and the college.
• Act as a liaison between the college and the general public to promote a positive public image of the institution and strengthen community relations.

Scholarship and Grant Management

• Manage the foundation’s scholarship process, including promotion, posting of scholarships, informing the scholarship committee, scheduling selection meetings, notifying awardees, coordinating with the financial aid office, and record-keeping.
• Manage the foundation’s grant process, including scheduling committee meetings, notifying applicants of decisions, documenting board approvals, coordinating with the college’s accounting department, and accurate record-keeping.

Compliance and Legal Knowledge

• Maintain an in-depth knowledge of applicable federal and state laws and regulations pertaining to foundation activities and fundraising and ensure college and foundation compliance.

Collaboration and Institutional Integration

• Collaborate with college departments responsible for administration, marketing, public relations, and recruitment to align foundation and institutional publicity goals and objectives.
• Advocate for the college and foundation within local, state, and regional networks, advancing initiatives that align with the college’s mission and each campus’s unique community needs.

Additional Duties and Responsibilities

• Assist in the coordination and operation of community education courses.
• Serve on college and community committees as appropriate.
• Perform other related duties as assigned.

Months Per Year
12

Hours Worked Per Week
Minimum of 40 hours per week

Work Schedule
Typical hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. Must be available during evenings to periodically attend community events.

Supervision Exercised
Supervises the Advancement Services Manager

Supervision Received
Reports to the College President

Work Environment
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate, but may be loud in areas of equipment operation.
The above statements are intended to describe the general nature and level of work being performed by personnel assigned into this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Job related functions may be performed with or without accommodations.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Travel requirement
This position requires frequent travel to the Iron Mountain campus and within the communities it serves.

Pay Grade Level
E-14

FLSA
Exempt

Benefits
Health, dental, vision, life, short-term and long-term disability insurance, flexible spending and dependent care accounts, health savings accounts, Michigan Public School Employees Retirement Systems or TIAA 401(a) 12% employer contribution, TIAA 403(b), generous sick and vacation time, paid holidays, modified summer schedule, YMCA membership, Wellness Program, tuition reimbursement and professional development support.

Department
Advancement

Campus Location
Escanaba

Min Salary
$72,756

Max Salary
$90,945

Full time/part time
Full time

Contact(s)
Beth Berube, Director of Human Resources
Shena Meffer, Human Resources Specialist

Contact Phone/Extension
906-217-4016

Contact Email
hr@baycollege.edu

Contact Fax
906-217-1625