Assistant Director of University Advancement Events, Signature Events

Job ID: 59179
Full/Part Time: Full-Time
Location: Tallahassee, FL
Regular/Temporary: Regular

Department
Alumni Affairs

FSU Division of University Advancement

Florida State University will soon embark on its next comprehensive campaign. As the silent phase of the campaign begins, the Division of University Advancement is accelerating the hiring of additional Advancement Events professionals campus-wide and is excited to build out its team.  For Advancement professionals who are interested in being a part of a comprehensive campaign from the beginning for their career development, the timing is ideal to join our team.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

Responsibilities

The Assistant Director, University Advancement Events, Signature Events plans, executes and manages signature events that inspire and enhance the mission of the University. Each of these events will focus on engaging, prospecting, cultivating, recognizing, and stewarding the University’s donors, prospective donors, alumni, friends and parents.

Event Planning

Responsible for the conceptualization, strategic planning and execution of signature events including homecoming, awards and recognition events, alumni network/affinity group events, Trustee and Director meetings, or other events as assigned. Develop detailed event plans that outline logistics, programming, staffing and contingency plans. Responsible for attending and staffing events outside of regular business hours, including evenings and weekends, with the potential of some travel. In consultation with the Director of UA events, oversees all logistical aspects of signature events, including venue selection, catering, AV needs, transportation, marketing strategies and accommodations. Leverage our counterparts at other universities to create a well-rounded approach in venue and vendor selection. Collaborates with Director of UA Events to develop an annual engagement calendar that aligns with the Division’s goals and objectives. Responsible for using data to inform strategy and decisions regarding key constituency markets. Analyzes data and feedback to identify trends, successes, areas of improvement, making recommendations for future events. Supervises staff, providing ongoing mentorship and guidance, encouraging professional growth and skill development.

Administrative

Maintain consistent documentation and records for each event (i.e. proposals, quotes, contracts, invoices, checklists, RSVP reports). Tracks and maintains accurate RSVP lists and builds out seating plans in consultation with leadership. Develops menu cards, seating cards and other table/guest identifiers per event as necessary. Develops ROI reports following each event and informs leadership of signature event successes and opportunities.

Budgeting

Assists in annual budget process to develop a strong budget for University Advancement Events, ensuring that all expenditures are tracked and managed within approved limits. Monitor and report on financial performance, providing recommendations for cost-saving measures and budget adjustments as necessary. Prepares financial summaries and post-event reports for review by senior leadership.

Manage events using the divisions preferred events module and run various reports before, during and after events. Stays informed of industry trends and best practices regarding onsite and electronic registration. Follows department protocol regarding generation of name badges and other key identifiers. Other duties as assigned.  

Qualifications

Bachelor’s degree and four years of experience; or a high school diploma/equivalent and experience equal to eight years. (Note: post-high school education can substitute for experience at the equivalent rate.)

Ability to work evenings and weekends.

Valid FL or GA Driver's License or the ability to obtain.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news! Learn more about our university and campuses.

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How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P (Administrative and Professional) position.

This position requires successful completion of a criminal history background check.

This position is being advertised as open until filled. The hiring committee will review applications as received.

Applicants must upload a resume with their online application.