Development Assistant, Campus Institutes

Advancement at CU Boulder encourages applications for a Development Assistant! Under the mentorship of the Senior Director, this position provides administrative support for a high-performing and collaborative advancement team.

The Development Assistant will work on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to diversity, equity, and inclusion. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's commitment to these values is established through specific individual and team goals that evaluate progress and growth. 

Key Responsibilities

Administrative Support

• Strategize and complete travel arrangements (which may include detailed itineraries reflecting appointments with donors) for the Senior Director and Assistant Director. 
• Uses data from donor database to create requested reports, spreadsheets, and donor correspondence. 
• Initiate, schedule and coordinate internal and external meetings for the campus institutes advancement team. 
• Prepare and distribute various administrative materials including financial and administrative reports and personal letters of invitation, thanks, explanation, information, and cultivation. 
• Monitor and record donations and event payments. 
• Serve as a liaison to the unit for advancement-related finance and gift fund questions. Process donor checks and gifts and prepare acknowledgment letters and related correspondence. 
• Research and resolve gift administration issues; serve as point of contact for the team on issues related to gift administration. Process and route documentation for fund agreements. 
• Provide event support and preparation as necessary. 
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings. 
• Assistance with special projects. 

Donor Cultivation and Stewardship Support 

• Conduct preliminary research on prospective donors and assist in identifying, cultivating, soliciting, and stewarding donors through research of available databases. 
• Track and manage development pipeline data and update development officers on weekly outlook and projections. 
• Update donor database with notes, strategic plans, contact reports, and tasks to ensure the most current and relevant information is available. Share information with other team members. 
• Receives and responds to donor/constituent inquiries. 
• Draft stewardship letters and reports. 
• Prepare comprehensive briefing reports to be used for cultivation and solicitation meetings. 

Office Management 

• Answer and direct phone calls; screen phone messages and distribute/follow-up, as necessary. 
• Receive, process and distribute unit mail/inter-office correspondence. 
• Prepare and submit expense reports; prepare purchase requisitions for various office needs; maintain office supply inventory. 
• Serve as a liaison between the campus institutes advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff. 
• Resolve IT/software related issues for the team. 

What You Should Know

• This position will occasionally be required to work evenings/weekends.
• This position has the ability to work a hybrid schedule with some days on campus and some days remote.

What We Can Offer 

The salary range for this position is $55,000 - $62,000 annually. Relocation assistance may be available within Advancement guidelines. 

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

What We Require

• A bachelor’s degree or equivalent experience may substitute for the degree on a year-for-year basis.
• Experience: 1+ years of direct work experience.

Special Instructions 

Please apply by December 15, 2024 for consideration.

To view this job ad in its entirety and apply to this position, please visit: https://jobs.colorado.edu/jobs/JobDetail/Development-Assistant-Campus-Institutes/60712 

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.